AGS RSVP Review

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• AGS RSVP Review
• 4-5 November 2004
• Management Issues
• Philip Pile
• Collider-Accelerator Department
• 4 Feb 2004

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NSF-DOE MOU

• NSF-DOE MOU signed 22 July 2004
• Defines roles of NSF and DOE
• Defines RSVP organization
• Project Management Plan (PMP) to follow
• A RSVP Project Director responsibility with BNL
  management assistance
• Approval by Joint Oversight Group
• Non-DOE contractor work at AGS will be defined in
  a forthcoming MOU for AGS experimental work
• RSVP activities will not unfavorably impact RHIC
  research activities as determined by the DOE

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NSF-DOE MOU (cont)

• Joint Oversight Group role
• Representatives from NSF and DOE
• Concur on all MOUs among RSVP partners
• Provide programmatic guidance
• Meets at least quarterly
• To evaluate status
• Provide policy actions
• Laboratory Oversight Group role
• Chaired by BNL HENP ALD (Tom Kirk)
• Consists of experts
• Provide general support to RSVP Project Director
• Provide project reviews upon request

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NSF-DOE MOU (cont)

• Integrated Project Management Team
• Established by NSF Division of Physics
• Facilitate interactions of RSVP project Office
  with BNL
• Consists of K0PI0, MECO, AGS project managers,
  DOE Area Office and others from BNL
• BNL HENP ALD
• Responsible for overall on-site integration
  function and other laboratory-project connections
• Will take reasonable actions to insure success of
  the project goals
• Concurrence of the Project Director is required
  through a process to be defined in the PMP

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NSF-DOE MOU (cont)

• NSF Division of Physics
• Responsible for annual project reviews
• Will be invited to all relevant DOE reviews as
  observers
• DOE Office of Nuclear Physics and Office of High
  Energy Physics
• Will be invited to all relevant DOE reviews as
  observers

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RSVP Project Organization
JOINT OVERSIGHT GROUP NSF DOE NP
DOE HEP NSERC
RSVP PROJECT DIRECTOR and DEPUTY W. Willis, J.
Kotcher
AGS WBS 1.4 P. Pile/A. Pendzick
MECO WBS 1.3 M. Hebert
KOPIO WBS 1.2 M. Marx
1.4.4 MECO D. Phillips
1.4.1 AGS Booster K. Brown
1.4.2 Switchyard A. Pendzick
1.4.5 Project Office
1.4.3 K0PI0 C. Pearson
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Management during construction

• Work is defined by yearly MOUs between the AGS
  project, RSVP Project office and experiments.
• Matrix RHIC and new hires to support RSVP
  construction
• RHIC priority will be maintained
• Conflicts will be handled with goal to not
  seriously impact established RSVP milestones
  overtime, second shiftetc.

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Management during construction

• Communications Meetings
• RSVP representatives will be invited to
  participate in our usual Monday Division Staff
  Meeting where the weeks Division work plan is
  discussed
• Plan to continue weekly RSVP specific meetings
  (these began in July 2004), including relevant
  Department personnel and representatives from the
  experiments, to discuss management issues,
  technical progress, schedule and cost issues
  throughout the life of the project. Other
  invitees include representatives from the RSVP
  Project Office and the DOE Brookhaven Area
  Office.

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Management during beam development and operations
phase

• Matrix RHIC and new hires to support RSVP beam
  development
• RHIC priority will be maintained
• RHIC beam development periods generally will not
  allow RSVP operation -- were generally able to
  plan these periods well in advance
• 100 hours per week is the goal for RSVP
  operations during RHIC stores
• RSVP Operation during RHIC shutdown periods
  allowed if impact on RHIC work is acceptable

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RSVP Operations Support

• ESFD operational crews (CAS Watch) are maintained
  on a 24 hr basis, 7 days a week during RHIC
  operations and shutdowns to provide
• Safety surveillance of C-AD experimental areas
  and equipment
• General support for experiment and accelerator
  operations
• This crew, appropriately augmented, will provide
  operations support for RHIC and RSVP

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Experiment Communications Meetings the RHIC
approach

• Year Round
• Monday ESF Division Staff Meeting -
  discussion with experiments and C-AD department
  management personnel re work planned for the
  week. Chaired by P. Pile.
• During RHIC Operations
• Monday Schedule Meeting between RHIC experiment
  representatives, RHIC run coordinator, and C-AD
  Experiment and Accelerator Division Heads and
  Scheduling Physicist to discuss/fix the schedule
  for the upcoming week. Chaired by the Scheduling
  Physicist
• Tuesday "Time Meeting" of BNL personnel (key
  engineers, physicists, MCR operations personnel,
  C-AD management, Associate Lab Director for
  HENP, experimenters and others are held during
  RHIC operations to discuss schedule of collider
  operations (as well as AGS fixed target
  operations, if applicable), luminosity issues,
  any special problems operations personnel or
  experimenters may have etc. Chaired by the
  Scheduling Physicist.
• Wednesday RHIC Machine/Detector Planning
  Meeting with experiments, attended by ALD for
  HE NP, C-AD Department head, C-AD Division
  heads, RCF representative, experiment
  spokespersons and others. Chaired by P. Pile
• Daily (as needed) RHIC Machine Status
  Accelerator Physicist Meeting -
  accomplishments/problems of previous 24 hrs, plan
  for next 24 hrs, experiment representatives
  welcomed. Chaired by Accelerator Run Coordinator

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Management of RSVP Operations Communications
Meetings

• These meetings are expected to continue into the
  RSVP era
• The plan is to integrate key RSVP personnel into
  RHIC planning meetings so they become a
  participant in the scheduling and priority
  setting process
• As usual, RHIC operations needs will take
  priority over RSVP

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An Interagency C-AD project example
The NSRL Project

• MOU between NASA and DOE
• DOE BAO provided oversight for both NASA and DOE
• Joint NASA and DOE Lehman reviews
• BNL, DOE, NASA JSC and Headquarters close
  cooperation
• NASA agreed to apply DOE rules for structuring,
  reporting etc.
• WBS structure
• Schedule
• ARR
• Procedures

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The NSRL Project

• The NASA and DOE interagency project, was a major
  success. On schedule and below budget.
• The RSVP NSF and DOE interagency project should
  result in the same level of success.

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Final Comments

• C-AD has had 50 years of experience with
  management, construction and operation of fixed
  target experiments
• RSVP construction and operations will take full
  advantage of this previous experience.
• RSVP construction is not out of the ordinary.

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Supplemental information

• Supplemental Information

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