MICIS eIEP

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MI-CIS eIEP

• Interagency Information System Michigan
  Department of Education

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Overview of Presentation

• Definitions
• Paper IEP Process
• eIEP Process
• Comparison of eIEP vs. Paper IEP
• eIEP Benefits
• Future Enhancements

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Definitions

• MI-CIS (MIchigan Compliance Information System)
  is a system of live support and an easy-to use,
  web-based computer application for Special
  education and early intervention compliance
  management and student tracking.
• eIEP electronic version of a IEP (Individualized
  Education Program)
• PDF Portable Document Format (PDF) was developed
  by Adobe Systems Inc. to produce
  Internet-delivered documents that always look and
  print exactly the same, regardless of computer
  system or printer.
• HTML the standard eIEP interface, and is similar
  to the interface seen in most Internet-based
  systems.

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Paper IEP Process
Service providers prepare PLAAFP and Goals with
or without consultation
District enters IEP data into the system
contacting providers for clarification
Send copy District for entry in Data System
IEP copies filed in several locations
Start New IEP
Hold the IEP Meeting
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Paper Post IEP Process
Maintenance and supervision of student progress
reporting is difficult
Service providers complete student progress
reports independently and file them in several
locations.
Reports created from IEP Data is used to submit
reports to the state.
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Paper Post IEP Process Errors

• IEP compliance issues which could result in
  complaints or hearings
• Student Count errors can result in loss of
  revenue
• Faulty data

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eIEP Process IEP Creation
Service providers develop a coordinated set of
PLAAFP and Goals on-line
Verifier reviews IEP and Finalizes the IEP
IEP copies filed and saved in online system for
Post eIEP phase.
Hold the IEP Meeting with a draft IEP
IEP Coordinator starts an IEP
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eIEP Process Post IEP
Centralized Storage with integrated reports
The paper signature page is filed in a
pre-determined location.
Supervisors can track progress reports on-line
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eIEP STAGES
Stage New or Overdue
Stage Draft
Developers Service Providers
Complete Sections of IEP
Stage Meeting
Suggested PLAAP
Annual Goals Short Term Obj.
Complete the IEP
HTML or PDF
State District Wide Assessment
Complete Meeting?
No
Stage Paused
Yes
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eIEP STAGES
Stage Completed
Pass Verify Checks?
Stage Draft
No
Yes
Stage Verified
Service Providers
Completes the merge with MICIS
Progress Reports Service Logs
Stage Merged
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Goals Objectives Progress
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eIEP Benefits

• Data is accurate since it is uploaded from the
  IEP
• Federal, State, district reports are easily
  generated
• Forms are pre-populated with data that already
  exists in MI-CIS
• The eIEP system closely follows the Michigan IEP
  paper forms
• Service providers can input their service logs
  easily and from any computer
• Every entry on the eIEP is legible
• Compliance monitoring becomes more efficient,
  without requesting individual student files from
  local schools
• Compliance is increased as supervisors can
  quickly scan many files
• Secure and wide access to appropriate
  information, such as
• Caseloads of teachers and service providers
• Summaries of services provided
• Due and overdue dates for review and revision of
  eIEPs
• Standard use of goals and objectives
• Summary and progress reports

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Comparison of IEP vs. eIEP
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Future Enhancements

• Additional forms Addendum Permission to
  Evaluate Manifestation

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New eIEP Process System Reqs.

• System Requirements for eIEP
• Adobe Reader
• Internet connection

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MI-CIS eIEP

• Next Steps for your School/District
• Questions Answers
• Thank You