eGrants Application

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eGrants Application

• Career Development and Preparation Division
• Illinois State Board of Education
• Spring 2008

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Log on via IWAS
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Step 1 Create Application
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Multiple Projects Screen
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Step 2 Assign Allotments to Member Districts
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Step 2 Assign Allotments to Member Districts -
continues
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Member List for EFEs
Whole dollar amounts only
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Step 3 Inform Member Districts

• Allotment amounts
• Begin application process

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Step 4 Complete Application Information
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Step 5 Complete the Program Specific Pages -
Local Plan (Perkins Secondary), Component Pages,
(CTEI/Perkins Secondary, Proposed Expenditures
(CTEI), Local Budget)
Active help links
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Perkins Component Page
Active help links
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Perkins Component Page Cont
Active help links
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CTEI Program Specific Pages
Whole dollar amounts only
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Complete the Budget Information

• Allotment Screen
• If members have been assigned funds, then at
  least 1 members application/amendment must be
  submitted and approved before submission to ISBE
• Budget Details
• Budget (view only)
• Payment Schedule

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Allotment Screen -- Perkins
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Step 6 Review/approve member districts
application/amendment
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Step 7 Return to Application Select to Return
to Admin Application
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Step 8 Complete Budget Detail approved member
amounts will be included in function 4100/object
700
Whole dollar amounts only
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Bottom of Budget Detail Screen
Whole dollar amounts only
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Budget Pages Summary (goes to FRIS)
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Budget Pages Summary Bottom Grid
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Step 9 Complete Payment Schedule
Each month must have a payment and the payment
must reflect expenditures (salaries)
Whole dollar amounts only
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Step 10 Complete the 5 Tabs for Federal Program
Assurances
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Complete State Assurances
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Step 11 Agreement to Assurances(once per
project year)
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Perkins Assurances
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Step 12 Submit to ISBE
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Submit tab

• Consistency Check must be run before submission
• Consulting allows ISBE staff to view the
  application prior to submission
• Lock Application removes Save button from
  screens no one can change/edit information
  except the person that locked the application
  and/or LEA administrator

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Consistency Check Errors
Errors data not saved
Warnings data saved
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Consistency Check
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Application History
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Approval/Returned For Changes

• Application/amendment approved
• LEA/EFE Administrator will receive an email
• View project info via FRIS Inquiry
• Application/amendment returned for changes
• LEA/EFE Administrator will receive an email
• Open application/amendment via IWAS
• Open Review Checklist to view changes that need
  to be made
• Review Page Lock Control tab to view pages
  locked/unlocked screens
• Make appropriate changes in application/amendment
• Resubmit application/amendment to ISBE

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Open Application/Create Amendment/Delete
Document/Open Review Checklist
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Checklist
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Page Lock Control
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Step 1 EFE Member via IWASbegin
application/amendment process
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Overview Page for Subgrantees
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EFE Member

• These Components Same as Prior Screens
• Application Info
• Budget (no payment schedule)
• Assurances
• Submit
• Application History
• Locking Screen

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Subgrant Applicant Info Page
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District Member Allotment Page
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EFE Member Complete budget detail (blue/yellow
fields calculated fields)
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EFE member Budget summary
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Submit Screen for Subgrantee
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Admin Toggle Screen for Subgrantees
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Screen after RCDT green hyperlink
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Adm Agent Approval Screen for Subgrantee
Application
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HELP

• ISBE HELP DESK
• 217/558-3600 or helpdesk_at_isbe.net
• Career Development and Preparation Division
• Grant Administrator
• 217/782-4620
• Funding Disbursement Services
• Kim Lewis
• 217/782-5256

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HELP Desk

• ISBE Call Center is the first point of contact
  at
• [phone] or helpdesk_at_isbe.net
• Call Center staff will
• Perform password resets for IWAS (Self-help
  preferred)
• Observe Web Page performance (Consulting Status)
• Bypassing pop-up blocker (to view the Checklist
  hold down Ctrl key and click Review Checklist
  button)
• Forward Programmatic/Fiscal questions to
  appropriate Division