FedCommons: Simplifying

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FedCommons Simplifying Unifying Access to
Grants

• Mary Mitchell
• Program Executive for
• Electronic Government Policy
• GSA
• Apr 26, 2002
• http//egov.gov

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Do we have grants?
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GRANT SIMPLIFICATION

• Public Law 106/107
• Initial Plan to Congress May 18, 2001
• Four Work Groups
• Pre-Award
• Post-Award
• Audit
• Electronic

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GRANT SIMPLIFICATION

• Pre-Award Standard Format for Grant Funding
  Opportunities/ Announcements
• Common Rule Update - Suspension and Debarment
  Drug Free Workplace
• Post-Award Pooled Payments Notice
• Cost Principles Improved
• Audit Single Audit Improvements
• Electronic Portal Pilot for Finding
  Opportunities and Applying for Grants

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The E-Government Strategy

• Vision Deliver an order of magnitude
  improvement in the governments value to the
  citizen
• The Principles
• Citizen-centric, Market-based, Results-oriented
• Simplify and Unify
• Definition Using digital technologies to
  transform government operations in order to
  improve effectiveness, efficiency, and service
  delivery.
• Integral Part of Presidents Management Agenda

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E-Govt Services Landscape
Internal Effectiveness and Efficiency
Government to Business
Government to Government
Government to Citizen
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PMC Cross-Agency E-Gov Initiatives
Government to Business
Government to Citizen
Managing Partner GSA DOT Treasury HHS SBA DOC
Managing Partner GSA Treasury DoEd DOI Labor
1. Federal Asset Sales 2. Online Rulemaking
Management 3. Simplified and Unified
Tax and Wage Reporting 4. Consolidated
Health Informatics 5. Business
Compliance 1 Stop 6. Intl Trade Process
Streamlining
1. USA Service 2. EZ Tax Filing
3. Online Access for Loans 4.
Recreation One Stop 5. Eligibility Assistance
Online
Cross-cutting eAuthentication GSA, Enterprise
Architecture OMB
Managing Partner OPM OPM OPM GSA OPM OPM GSA NARA
Government to Government
Internal Effectiveness Efficiency
Managing Partner SSA HHS FEMA DOI DOJ
1. e-Training 2.
Recruitment One Stop 3. Enterprise
HR Integration e-Travel eClearance ePayroll 4
. Integrated Acquisition 5. e-Records
Management
1. e-Vital 2. e-Grants 3. Disaster
Assistance and Crisis Response 4.
Geospatial Information One Stop 5.
Wireless Networks
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E-Grants Participants

• Eleven Partner Agencies HHS (managing partner),
  Defense, Education, HUD, Justice, Transportation,
  Agriculture, Commerce, Labor, FEMA, and the
  National Science Foundation,
• Other Participants
• OMB
• 15 other federal grant-making agencies
• State, Local, and Tribal governments
• Universities and other academic institutions
• Non-profits, faith-based and community
  initiatives

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Current Landscape

• Over 600 grant programs
• 300B in grants to State and Local governments
  via 141K awards
• 60B in grants to academia, non-profits and
  others via 71K awards
• Much existing work by agencies and
  cross-governmental groups to bring grants into
  the electronic age
• PL106/107 has been providing simplification and
  standardization push

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Complex Landscape

• Disparate Grants Types, Agencies, Applicants, and
  Award sizes
• Discretionary, Formula, Block Grants
• 26 Grant-Making Agencies
• Applicants big States to small non-profits
• Examples
• HUD 21B to 3200 awardees
• DOT 26B to 56 awardees

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E-Grants Scope Focus on the Front Office
Front Office the customer view
Find
Apply
Report
Closeout
ID
Funds
Progress
Auth
Intent
Review/Award
Oversight
Back Office internal business processes
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E-Grants Program Management
Program Manager
OMB, PMC, E-Gov
Advisory Board
Universities, Academia
Admin./Budget
States, Local, Tribal Govt.
Non-profits
Grants Business Process and Policy
Liaison
Technology Implementation
Outreach
Architecture
Policy Analysis
User Support
Evaluation
Reengineering Evaluation
Ombudsperson
Interagency Work Groups
Testing Implementation
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E-Grants Hurdles and Challenges

• Entrenched Grants Business Processes and Data
  Requirements
• Identification, Authentication, Digital Signature
• Single, unique identifier for applicants and
  grants
• Information that tracks with applicants and
  grants
• Range of Participants and Programs
• Agreement on Definition of Success

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What is the Progress On E-Grants?

• Recognize Prior Effort of Inter-Agency Electronic
  Grants Committee
• Managing Partners Selected
• Established a Program Office
• Align Efforts to Achieve the Business Case
• HHS is Lead Agency for E-Grants
• 11 partners 26 agencies involved
• Detailed Business Case Developed

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What is the current status?

• Charles Havekost is the E-Grants Program Manager
  at HHS
• All Partners Met on Feb 20 to Agree on Goals,
  Objectives and Action Plan
• OMB Providing E-GOV Liaison
• Government to Government
• Portfolio

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E-Grants Vision

• Produce a simple, unified storefront for all
  customers of Federal grants to electronically
  find opportunities, apply, and manage grants.
• Facilitate the quality, coordination,
  effectiveness, and efficiency of operations for
  grant makers and grant recipients.

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E-Grants Goals

• Eliminate burden of redundant or disparate
  electronic and paper-based data requirements
• Define and implement simplified standard
  processes and standard data definitions for grant
  business
• Protect the confidentiality, availability and
  integrity of data
• Standardize collection of financial and progress
  data in support of audit and performance
  measurement activities

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E-Grants Objectives

• Finalize the E-Grants Business Case in support of
  partner requirements and other participant input
  (4/15/02)
• Include defined categories of grants, solution
  concepts of simplified processes, solution
  concepts for standardized data, concept for
  achieving the goals
• Program Management Plan, Org Structure
• Pilot a simple, unified way to find federal grant
  opportunities via the Web (7/1/02)
• Include standardized format and data elements

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E-Grants Objectives (cont.)

• Evaluate the use or expansion of interagency and
  agency specific capabilities for discretionary
  grant programs (6/1/02)
• Including COTS packages
• Work with E-Authentication PMO and privacy groups
  to assure appropriate data protections
• Define application data standards (10/1/02)
• Deploy simple, unified application mechanism
  (10/1/03)

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eGrants Find Opportunities Strategy
FedBizOps.gov
User criteria
Catalog of Federal Domestic Assistance
Present Full Announcement from Agency Federal
Register, or other originating location
Program Description
Display List of all open opportunities for Grant
Programs