SAFE AND DRUGFREE SCHOOLS AND COMMUNITIES PROGRAM

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SAFE AND DRUG-FREE SCHOOLS AND COMMUNITIES PROGRAM

• Pennsylvania Department of Education
• SDFSC Website
• www.pde.state.pa.us/sdfsc

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Safe and Drug-Free Schools and Communities
Program State Grants Title IV, Subpart 1

• LEA Program
• funds awarded to LEAs based on prior year share
  of Title I funds (60) and enrollment (40)

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Principles of Effectiveness

• Based on an assessment of objective data about
  ATOD and violence problems in schools and
  communities to be served
• Performance Measures directed toward maintaining
  a safe, orderly and drug-free learning
  environment
• Prevention programs and activities must be
  scientifically based to reduce violence and ATOD
  use

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Principles of Effectiveness(contd)

• Selection of programs and activities must be
  based on an analysis of risk and protective
  factors, buffers, assets, or other variables.
• Parents must be involved from the beginning to
  the end of the project

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Safe and Drug-Free Schools and Communities
Program State Grants Title IV, Subpart 1

• LEA Use of Funds
• Security-related Expenses
• - maximum of 40 of LEA grant, but only if
  hiring and/or training of security personnel is
  included
• - cap remains at 20 for security hardware,
  reporting crimes, school safety planning, etc.

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Requirements for Local SDFSCA Programs

• Requires LEAs that receive funds to have a
  comprehensive plan for keeping schools safe and
  drug-free. Plan must include
• Appropriate and effective discipline policies,
  security procedures, and prevention activities
• Student Code of Conduct
• A Crisis Management Plan

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Other Related Provisions of No Child Left
Behind

• Title VIFlexibility and Accountability
• Transferability
• Up to 50 of an LEAs Title IV, SDFSCA allocation
  may be transferred to another federal program
• Except for Title I and III, 50 of other federal
  program funds may be transferred into Title IV,
  Part A
• If LEA chooses to participate in a consortium,
  they must contribute 100 of their allocation to
  that consortium.

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eGrant Application

• Consortia memberships will NOT transfer over from
  the previous year
• The allocation will be 0 until SEA receives
  official word from USDE
• You will need to complete each section in
  sequence

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School Information Entry

• Last four years of data will be pre-filled
• Fields match PDE 360 and SAP Data collection
• Optional section for surveys and local data sets
• Will only be able to add information in the
  2003-2004 data column
• Must identify and address high risk areas of
  need.

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Risk and Protective Factors

• Check only the Risk Factor(s) and/ or Protective
  Factor(s) that this grant will address
• Contact your Drug and Alcohol Single County
  Authority for a list of the top factors in your
  area

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Data Analysis and Summary

• Explain trends from
• - School information entry table
• - Risk and Protective Factors section
• - Highlight greatest needs and why

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Performance Measure Development

• Program Performance Measures
• Included in a drop down menu.

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Performance Indicator Development

• Performance Indicators
• Must be measurable and student- behavior based.
• Must be increase/decrease, i.e, , , etc.

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Evaluation Methods

• Evaluation methods
• year to year comparison of records
• results of surveys
• pre-post test
• Evaluation is not
• number of students receiving services
• opinions/ staff comments

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Periodic Program Evaluation

• Minimum evaluation
• Midway through implementation of program
• End of the year

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Parent Participation

• Currently a drop down menu
• Parents are involved in
• - Community Advisory Council
• - Selection of Prevention Programs
• - Implementation of Prevention Programs
• Evaluation of Prevention Programs
• - Student Assistance Program

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Public Reporting Method

• Requirement to publicly report
• Drop down menu
• School Board Meetings
• Newspaper Articles
• PTA/PTO Meetings
• Student Newspapers
• District Newsletters
• other.

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Program Coordination

• Federal, State, community and other programs are
  listed
• Check the programs from the list and explain how
  the coordination is accomplished in the space
  provided.

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Contact Information

• Contact information check for accuracy

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Community Participation

• Community participation-Print forms
• The LEA shall develop its application through
  timely and meaningful consultation with
• School Representatives
• Parents
• Students
• Drug Alcohol Representative

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Program Selection

• Research based programs a list will be provided
• Waivers required for any program not listed
• Select all programs for all Performance Measures
  at one time

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Program Waivers

• Check other for any program not on the list
• Fill in the name of the program
• The name will transfer to the Waiver Section
• Describe the program
• Provide the data that shows the effectiveness
• This does not imply automatic approval

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Audit Indirect Cost

• Indirect cost is pre-filled
• Can decrease the rate by lowering the dollar
  amount.
• You cannot increase the rate
• Reduce to zero if not accepting any indirect cost

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Budget Cost Breakdown

• Itemized description of activities and costs
• Function Code
• Object Code
• Check if either a security personnel or supplies
  item

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Administrative Cost

• Limited to 2 of total allocation
• Financial Management of Grants
• Development and Processing of Reports and Records
• Clerical Support for these functions

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Transfer of Funds

• Select the following performance measure
• To increase funding and support for other
  federal programs.
• Budget Cost Breakdown should reflect the amounts
  transferred to each federal title program

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Equipment Breakdown

• Equipment is defined as any single unit with a
  cost equal to or greater than 1,500.
• Reminder security items have a 20 cap.

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Non-Allowable Budget Items

• Treatment or Rehabilitation Services
• Office furniture/shredders/copy machines/file
  cabinets, etc.
• Construction/Renovations
• Portions of goods or services used by other
  programs

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Allowable Budget Items

• Pro-rate staff salaries
• Pro-rate comprehensive curricula

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Supplement versus Supplant

• Supplement To increase
• Supplant To replace

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Safe and Drug-Free Schools and Communities
Program State Grants Title IV, Subpart 1

• Grant Review Process
• If the application is not reviewed by the
  Department within 120 calendar days after the
  date the application was received, it is
  determined to be approved.
• If the application is not in compliance the
  Regional Coordinator must reply by email to the
  LEAs designated contact person within 120
  calendar days and provide the LEA with an
  opportunity to make corrections.

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Safe and Drug-Free Schools Program State Grants
Title IV, Subpart 1

• Grant Review Process continued
• The LEA has 45 calendar days from the date the
  Regional Coordinator returned the application for
  further corrections.
• If the LEA fails to respond within the 45 day
  calendar period, then the application shall be
  disapproved.

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Submission Date

• Due date June 30, 2004
• Contract start date is date the application is
  approved by the Regional Coordinator
• The Rider N will not print until the grant is
  submitted
• DO NOT put a start date in the space provided,
  PDE will fill in the date.

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Refusal of Allocation

• Schools that do not wish to receive the
  allocation must send a letter signed by the chief
  school administrator indicating they are refusing
  the funds.
• A formatted letter will be made available.
• This letter is due by June 30, 2004.

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Signature Pages

• Rider N
• Advisory Council Assurance Participation Form
• Cooperative Participation Certification Form
• Refusal of Allocation letter
• Do not send any of the above forms or letters
  with white-out, only original signatures will be
  accepted.

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Contract Start Date

• NOT date of submission
• Start date is the date of approval by the
  Regional Coordinator

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SDFSC Advisors

• Ask for help from regional coordinator
• Regional coordinators can help with program
  issues
• Contact the eGrants Help Desk for computer
  problems 717-783-6686

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Reporting

• Quarterly Reports to Fiscal office
• Final Completion Report
• Due to Pat Taminini Oct 31, 2005
• Due April 30, 2006 if you have Carryover

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Final Completion Report

• Fill in the performance measures and indicators
  that you selected for the application
• The outcomes must reflect your proposed
  indicators.
• There must be outcomes for each indicator
• The narrative must explain why or why not your
  programs were effective.

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Mail, Do Not Fax, to

• Pat Tamanini
• Pennsylvania Department of Education
• Student and Safe School Services
• 333 Market Street, 5th Floor
• Harrisburg, PA 17126-0333

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eGrants Help Desk [phone]