Electronic Receipt and Grants.gov

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Electronic Receipt and Grants.gov
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Rationale for Electronic Submission

• The electronic grant application submission will
  standardize, simplify, and improve the integrity
  of the grant making process.

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Federal Solution for Electronic Receipt

• Grants.gov, the Federal-wide Storefront
• Allows applicants to find and apply for Federal
  grants electronically through a single portal for
  over 600 grant programs from the 26 federal
  grant-making agencies

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Grants.gov plans for SBIR/STTR

• Submission via Grants.gov using the 424RR will be
  required for SBIR/STTR December 1 receipt
  deadline
• Plan to open submission on Grants.gov on October
  15
• Submission closes on December 1

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Electronic Receipt
Commercial Service Providers
Service Provider
Convert application data to XML data stream
Prepare application content and attachments
Submit XML data stream and attachments
Notify grantor institutions that completed
applications are available for retrieval
Agency retrieves applications
Grants.gov
Registered Grantees
Upload to Grants.gov
Download application form from Grants.gov and
complete offline
Upload to Grants.gov
Package XML data stream as SOAP message
Download application forms from Grants.gov and
complete offline
Package XML data stream as SOAP message
NIH
Grantee Institutions
Submit XML data stream and attachments
Prepare application content and attachments
Convert application data to XML data stream
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Electronic Receipt Overview

• System-to-System exchange between Grants.gov
  Federal-wide storefront and NIH
• Applicant uses Grants.gov Pure Edge forms or a
  Service Provider system to submit to Grants.gov
• Currently 6 service providers, which started as
  SBIRs
• NIH eRA eXchange retrieves application package
  from Grants.gov and makes it available in the eRA
  system
• Applicant uses Federal 424 Research and Related
  form set instead of the PHS 398

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Service Providers

• Formatta Corp Formatta Egrants Server
• eRA Software Systems
• GAMS (Grant Application and Management System)
  (product)
• managegrants.com (service)
• Cayuse, Inc. GrantSlam
• Clinical Tools HealthProposal.net
• Research Management Systems (RAMS) grantsERA
• InfoEd International Proposal Development

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Electronic Receipt Process Set up and
Submission

• 1) Complete registration steps
• Obtain a DUNS number
• Register in Central Contractor Registry (CCR)
• Register with Grants.gov
• Set up institution and person profiles in eRA
  Commons
• 2) Download Pure Edge Viewer or use commercial
  Service Provider
• 3) Find opportunity on Grants.gov and download
  application package
• 4) Prepare application using 424RR forms set
• 5) Submit to Grants.gov directly or via Service
  Provider

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Electronic Receipt Process NIH Steps

• Grants.gov does not check for Agency-specific
  rules
• Application can be accepted by Grants.gov but not
  by the Agency
• When submission to Grants.gov is successful
• NIH retrieves the application package from
  electronically Grants.gov
• eRA software checks the application against NIH
  business rules
• If it passes, eRA creates the 424RR-based grant
  image from application and Commons data
• NIH notifies Principal Investigator and Signing
  Official via email to check the eRA Commons for
  results of NIH rule checking

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E-Receipt Process Steps in Commons

• Check e-application status in the eRA Commons
• A) If application does not pass NIH rules,
  errors and warnings are listed
• Fix errors using Pure Edge or SP system
• Resubmit to Grants.gov
• B) If the application passes NIH rules,
  424RR-based grant image appears
• Principal Investigator and Signing Official
  review application
• If acceptable, PI and SO verify application in
  Commons
• If not
• Reject in Commons
• Make changes
• Resubmit to Grants.gov

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E-Receipt Process After Verification

• Once the application is verified, data and grant
  image are saved
• Data are then moved into eRA downstream modules
• Grant Folder
• Receipt and Referral
• Review
• Grants Management
• Grant image available to reviewers
• Applicant can follow progress of application via
  the Commons

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Preparing for Grants.gov Submission

• Complete all registration steps early
• Make sure Commons profiles are up to date prior
  to submission
• Review 424RR forms set in advance
• Read 424RR application guide and other
  instructions carefully
• Follow NIH rules
• Submit early and be prepared to resubmit several
  times before being successful
• If interested in using a service provider, start
  looking for one early in the process

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Benefits to NIH Electronic Receipt

• Data Quality
• eRA business rule validations
• Re-use data from the Commons
• Integration with Grants.gov
• Leverage service providers and grants management
  systems at institutions
• Allows faster processing in Receipt and Referral
  and Review
• Grant image is clearer and in color on-line

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Paper Applications

• Images that are scanned tend to be blurry and are
  black and white

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Electronic Receipt

• Graphics are more clear and in color

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For more info on e-Receipt

• More information to be posted soon
• Guide notice
• 424RR forms and application guide
• Visit websites
• Grants.gov
• era.nih.gov
• Small Business (SBIR/STTR) website
• Stop by eRA booth
• Talk to Service Providers

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Questions or Comments?