Electronic Grant Submission NSF'gov Grants'gov egrants'gov

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Electronic Grant SubmissionNSF.govGrants.gove-
grants.gov
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• Warning, Warning, Warning
• Electronic grant submission is subject to
  Murphys Law.
• Do not wait until the deadline day to begin
  uploading your proposal. Acceptance of uploads at
  the site is NOT instantaneous. Start two weeks
  early. Upload each part as completed. You can
  change anything until deadline.
• If your web server goes down and the deadline
  passes, too bad. When the deadline day and time
  hits, access to the site is locked.

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Electronic Grant Submission

• 1. Takes longer than you think.
• 2. Has a number of benefits over mailed
  submissions.
• Has completely different pitfalls than mailed
  submissions.
• 4. Requires advanced planning to be set up to
  submit grant proposals electronically.

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Today we will discuss. . .

• National Science Foundation submissions
• Grants.gov submissions
• U.S. Department of Education submissions

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National Science Foundation (NSF) electronic
submissions

• The NSF was the first federal grant-making body
  to require electronic submission for all grant
  applications, in 2002. Because of its
  ground-breaking system, and continual tweaking of
  the electronic environment, NSF is the most
  user-friendly of all federal grant agency
  websites.
• BUT . . .

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• NSF (continued)
• . . .because the federal government mandated a
  single electronic source for grant proposals,
  most NSF proposals will now be routed through
  Grants.gov.
• EXCEPT
• Collaborative proposals with more than one
  institution participating must still be submitted
  electronically to NSF.
• Each NSF RFP designates where to submit the
  proposal electronically, to NSF.gov or Grants.gov

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NSF.gov FastLane Submission

• In order to apply for NSF funding, faculty
  members must be added to the list of Principal
  Investigators (PIs) on the NSF FastLane site, by
  an authorized organizational representative (AOR)
  on their campuses. The process takes 3 minutes at
  most. The AOR needs name, SSN, campus address,
  phone and fax, date of terminal degree and type
  of terminal degree, i.e. Ph.D., 1976.

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Becoming a FastLane Organization

• To have access to FaastLane functions, your
  organization must register with NSF. This
  registration is required for our assurance that
  the proper individual from each organization is
  identified as the primary organizational user,
  who should be someone from your Research
  Administration who will be our primary contact
  point and will be responsible for the initial
  FastLane access. In many organization, the
  primary organizational user will be the
  Authorized Organizational Representative or a
  designee.

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NSF.gov FastLane Submission

• Sponsored research/grants offices at most
  universities can provide sign-on information for
  faculty. The process is very simple. After a
  faculty member has been added to the PI list for
  his/her university, the PI is given the temporary
  password used by the AOR at the time of
  assignment. Immediately on signing in, the PI is
  asked to change the password to one of his/her
  choice.

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NSF FastLane Electronic Site

• FastLane has a demonstration application for the
  orientation of new FastLane users at
  www.fldemo.nsf.gov. You do not have to be
  registered with FastLane to use it. The
  demonstration has pre-filled login values that
  should not be changed.
• FastLane Demonstration
• FastLane offers help and instructions for every
  function.

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NSF FastLane Submission

• HINT A PI can log into FastLane at least a
  month before the proposal deadline, save uploaded
  documents, delete them, change them, etc. Nothing
  is written in stone until two more steps are
  taken.
• Submission to the AOR by PI
• Submission to NSF by AOR.

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NSF FastLane Submission

• Submission to AOR by PIWhen the Principal
  investigator hits the submit to AOR button, an
  e-mail is generated by NSF to all authorized
  organizational representatives at the university.
  
• Note It is a very good idea to have at least
  three AORs on the FastLane system, based on the
  number of FastLane submissions by your university
  each year. If the AOR is out of the office, and
  the PI is submitting the grant on the due date,
  (Heaven forbid), the grant will not be submitted
  in time.

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NSF FastLane Submission

• 2. Submission to NSF by AOR.
• The e-mail prompts the AOR to go to the FastLane
  research administration site, click on the
  temporary proposal number and select check,
  submit, or edit.
• This is when the site informs the AOR that all
  documents have been submitted by PI, or not. If
  not, the AOR can choose either to send the grant
  back to the PI for corrections or additions, or
  contact the PI directly if a time crunch exists.

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NSF FastLane Submission

• When the AOR has checked the proposal and all
  documents are submitted, the AOR then ACTUALLY
  SUBMITS THE PROPOSAL TO NSF, by clicking on
  Submit. At that point, a project number is
  assigned, which will be the applicants project
  number throughout the rest of the
  application-funding process. It is now possible
  for the AOR or PI to print the entire proposal
  (always a good idea) for future reference.

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NSF FastLane Submission

• The AOR can track the grant proposal from here.
  Whether the grant is rejected or funded, only the
  PI has access to grant reviewer comments. If the
  grant is funded, the AOR can download the award
  letter, the approved budget, annual and final
  reports to NSF by the PI, and either request
  grant funds from NSF or monitor grant fund
  requests.
• The AOR can also track when reports are due and
  monitor report compliance.

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• Grants.gov

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Grants.gov

• This website is the new one-stop to obtain
  federal grant opportunities and apply for grants.
• As of November 7, 2005, ALL federal agencies
  must post grant opportunities on Grants.gov.

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Grants.gov Registration
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Grants.gov

• To begin your search for grant opportunities,
  access "Search Grant Opportunities" below. To
  subscribe to receive email notifications of new
  grant postings from FedGrants.gov, access "Grant
  Opportunity Subscription Services" below. Grant
  Opportunities Grant Opportunity
  Subscription Services
• Basic Search All Grant Opportunity
  Subscriptions
• Browse by Category Advanced Subscriptions by
  Funding Opportunity Number
• Browse by Agency Advanced Subscriptions by
  Agencies and Categories of Funding Activities
  
• Advanced Search Advanced Subscriptions by
  Interest and Eligibility Groups
• Once you find an opportunity for which you wish
  to apply, record the Funding Opportunity number
  or CFDA number and enter it manually on the
  Download Application Packages screen in the Apply
  for Grants section.

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• E-Grants
• U.S. Department
• of Education

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e-Grants_at_ed.gov

• Access to applications on the Dept. of Ed. Site
  require registration.
• Enter the site at www.ed.gov
• As with NSF, the electronic grant process is
  transitioning to grants.gov.
• The Request for Proposals will indicate on which
  site the grant must be submitted.

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e-Grants_at_ed.gov

• Instructions on the webpage are as follows
• ED Discretionary Grants Transition to
  Grants.govOver the next few years, the U.S.
  Department of Education (ED) will be
  transitioning its discretionary grants
  application process to use the federal
  government-wide Grants.gov website. During this
  transition, a particular discretionary
  application package and the location for
  submitting it could appear at any one of several
  locations. The purpose of this web page is to
  help you find all ED grant application packages
  and where to submit them during the transition.
• Finding Grant Opportunities Application
  availability notices for all discretionary grant
  programs, when announced, are listed at
  Grants.gov. Please use the "Find Grant
  Opportunites" search. The search results page
  links to a synopsis of the opportunity and to the
  full text of the announcement notice.

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E-grants.ed.gov

• Finding Application Packages The description
  paragraph in the Grants.gov synopsis tells where
  to find the application package for a grant
  program. The full announcement also tells where
  to find an application package. During the
  transition period, an application package may be
  found at one of several locations
• Grants.gov,
• e-grants.ed.gov, or
• http//www.ed.gov/fund/grant/apply/grantapps/index
  .html.
• Submitting Applications The description
  paragraph in the Grants.gov synopsis or the full
  notice will indicate the method of application
  submission
• electronic submission at Grants.gov
• electronic submission at e-grants.ed.gov
• electronic submission at Institute for Education
  Sciences grant submission website
  (https//ies.constellagroup.com) or
• by mail or other method.

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E-grants.ed.gov
A package becomes unavailable to apply for and to
submit at 430 PM Washington DC time on the due
date.
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Electronic Submission Summary

• National Science Foundation
• PI must be added by authorized organizational
  representative (AOR), who must register and be
  approved by NSF.
• AOR has authority to add and delete PIs, monitor
  reporting, submit grants, download award letters
  and approved budgets.
• www.nsf.gov/fastlane

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Summary

• Grants.govRegistration can take up to two weeks,
  depending on the speed of the ebiz individual
  at your institution. You do not have to be
  applying for a grant in order to register, so
  begin now and youll be ready.

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Summary

• E-grants, Dept. of Education
• Registration is Required to submit applications.
• If more than one person is uploading data, the
  application manager must physically enter that
  persons name in order for the documentation to
  be applied to the correct application.