Title: PreDisaster Mitigation ProgramPDM
1Pre-Disaster Mitigation Program(PDM)
- Scott MacLeod, Hazard Mitigation Grants Manager
- Massachusetts Emergency Management Agency (MEMA)
- Rich Zingarelli, State Hazard Mitigation Officer
- Department of Conservation and Recreation (DCR)
2Team Concept
- Massachusetts Department of Conservation
Recreation - Engineering Expertise
- Technical Assistance
- Resource Management
- Massachusetts Emergency Management Agency
- Administrative Capability
- Financial Management
- Local Community Contacts w/ Emergency Managers
3Managing Expectations
- What is mitigation
- HMGP vs. PDM vs. FMA
- PDM FMA grant program focus
- Program requirements/pre-requisites
- Eligible types of projects
- Application process/timeline(aggressive)
- Technical considerations
4What is Hazard Mitigation?
- Any sustained action taken to reduce or
eliminate long-term risk to people and property
from hazards and their effects.
5Breaking the Cycle!
DISASTER
RESPOND
REPAIR
Hazard mitigation results in long-term, cost-
effective, and environmentally-sound reduction of
hazard vulnerability.
6Is it Long-Term Hazard Mitigation?
Is there an increased level of protection from
hazards? Do not simply restore condition to that
which existed before the event. Or the same
damage will occur
7PDM vs. HMGP vs. FMA
- All (3) programs typically funded w/ 75 FEMA
share and 25 local - PDM provides funds for all-hazard mitigation
prior to a disaster (annual allocation) - PDM is a nationally competitive grant program
- Hazard Mitigation Grant Program (HMGP) provides
funds for hazard mitigation projects after a
disaster (not an annual allocation)
8PDM vs. HMGP vs. FMA (cont.)
- HMGP funds are made available for counties in the
federally declared disaster area may also be
requested statewide. - Flood Mitigation Assistance (FMA) provides funds
for mitigation of flood-related hazards (annual
allocation) - FMA focus on projects that reduce or eliminate
damage to structures insured under the National
Flood Insurance Program (NFIP).
9PDM - Who Can Apply???
- As Applicants State Emergency Management Agency,
Federally Recognized Indian Tribal Governments
that participate in the NFIP - As Sub-applicants State agencies other than
MEMA, Federally Recognized Indian Tribal
Governments that participate in the NFIP, Local
Communities that participate in the NFIP.
- (Private Non-Profit Organizations and individual
property owners are not eligible but a local
community can apply for assistance to benefit the
private entity.)
10Pre-Disaster Mitigation Program
- Authorized by the federal Disaster Mitigation
Act of 2000 (DMA2000). - PDM is funded by FEMA to assist
states/communities/tribal governments in reducing
risks from hazards through hazard mitigation
planning and mitigation projects, prior to an
event. - The FY2007 PDM program makes up to 100 million
available nationwide. (500k set aside per
State)
11Pre-Disaster Mitigation Program (cont.)
- For FY 2007 PDM-C projects, Locals must have
FEMA-approved Hazard Mitigation Plan by FEMA
Application deadline February 5, 2007. -
- MEMA is the applicant and communities are the
sub-applicant. Deadline for local applications
to MEMA via eGrants is January 22, 2007.
Applications due to FEMA from applicant by
February 5, 2007. - Monitor MEMA webpage (www.mass.gov/mema) for
updated program information
12Eligible PDM Activities
- PDM GRANTS CANNOT DUPLICATE BENEFITS AVAILABLE
TO SUB-APPLICANTS FROM OTHER FEDERAL FUNDING
SOURCES. - MITIGATION PLANNING (EVALUATED SEPERATELY FROM
PROJECT APPLICATIONS) - MITIGATION PROJECTS (PRIMARY FOCUS ON NATURAL
HAZARDS) - SUB-GRANTEE MANAGEMENT COSTS (LIMITED TO 5 OF
TOTAL GRANT FUNDING REQUESTED, IS PART OF THE 3M
CAP, AND MUST BE INCLUDED AS SEPARATE LINE ITEM
IN APPLICATION) - PRE-AWARD COSTS (PRIOR TO GRANT AWARD BUT AFTER
PDM APPLICATION PERIOD OPENS Nov. 9, 2006 MAY
INCLUDE ITEMS SUCH AS BCA, ENV./HISTORIC DATA,
ENGINEERING DESIGN MUST BE INCLUDED IN
APPLICATION AS SEPARATE LINE ITEM SUBJECT TO
FEMA DISCRETION AVAILABLE FUNDING)
13Eligible PDM Planning Activities
- Mitigation planning grant deliverable must be a
FEMA-approved HM plan (no feasibility,
engineering studies, etc.) - Primary focus on natural hazards
- PDM planning funds can be used for
- Development of a new HM plan
- Upgrade of existing FEMA-approved HM plan
- Comprehensive revision and update of existing
FEMA-approved HM plan.
14Types of Mitigation Projects
- Voluntary property acquisition/relocation of
hazard-prone property for conversion to open
space - Structural non structural retrofitting (e.g.
storm shutters, hurricane clips, elevate
structures and/or utilities, etc.) of existing
structures for hazards - Localized flood control projects, such as
floodwall systems to protect critical facilities
and are not a section of a larger flood control
system - Minor structural hazard control or protection
projects that may include flood control projects,
vegetative management, stormwater management or
shoreline/slope stabilization
15Mitigation Project Requirements
- Cost-effective (Benefit-Cost ratio of greater
than 1.0) and substantially reduces the risk of
future damage, hardship, loss from a major
disaster and is the best alternative given
effectiveness and available funding - Consistent with a FEMA-approved Local and State
Hazard Mitigation Plan Goal - Must solve a problem independently (no phased
projects) - Conforms with 44 CFR Parts 9 10 (Floodplain
Mgmt. and Protection of Wetlands/Environmental
Considerations) - Must be able to be permitted under federal, state
and local permit procedures (permits not required
prior to application approval)
16Mitigation Project Requirements (cont.)
- Cannot duplicate benefits available from other
Federal sources for same purpose (EPA, ACOE,
NRCS) - Be located in a community participating in the
NFIP in good standing - Cannot be located in a coastal barrier area as
defined by Coastal Barrier Resources Act (CBRA) - Meet the requirements of federal, state and local
laws - Property acquisition/relocation projects have
additional requirements and assurances that must
be submitted with the application. - Voluntary
- Deed restrictions
- Maintenance reporting
17What Projects are Ineligible?
- Maintenance and/or repair projects
- Completed Projects or Projects that are
in-progress - Major flood control projects such as construction
or repair of dikes, levees, seawalls, dams, etc. - Design, feasibility, and/or drainage studies not
integral to project - Warning or alert notification systems
- Phased or partial projects
- Flood studies or flood mapping
- Generators and related equipment for non-critical
facilities - Response or communication equipment
18Application Process
- State Notifies Potential Sub- Applicants
8. FEMA R1 is notified of awards and works with
State to begin implementation
2. Sub-applicants submit projects through
e-grants to State (by 500pm Monday January 22,
2007)
7. FEMA HQ forwards top ranked applications to
National Evaluation Phase
3. State Reviews Applications and ranks them
6. FEMA R1 forward complete applications to FEMA
HQ for ranking
4. Applications submitted to FEMA R1 through
e-grants by Monday February 5, 2007
5. FEMA R1 Reviews applications for completeness
19PDM Funding
IF PROJECT COSTS END UP EXCEEDING THE ESTIMATED
AMOUNTS PROVIDED IN THE APPLICATION THEN THE
SUB-GRANTEE MUST FUND THE OVER-RUN. FEMA WILL
NOT PROVIDE ADDITIONAL FUNDING BEYOND THAT
REQUESTED.
- 3 million federal cap (share) per application
- FEMA will fund up to 75 of eligible project
costs - Sub-grantee (local) responsible for a minimum of
25 of the eligible project costs.
20Grant Cost-Share
25
75
90(fed)/10(local) split for small,
impoverished communities
21Grant Cost Share
- Local share must be in direct support of the
proposed activities - Cash
- -local, state, private cash payments (federal
funds cannot be used except CDBG, SBA, Bureau of
Indian Affairs, USDA Loan funds) - IN-KIND Contributions
- -force account labor (e.g. DPW staff), equipment,
materials, contract labor (e.g. engineering
contract), donated labor - Local share must be committed and identified in
the application
22Pre-Award Costs
- Applicants MAY be reimbursed for project costs
incurred prior to grant award, but after the
application period has opened (Nov. 9, 2006) for
activities directly related to the proposed
project e.g. Benefit-Cost Analysis
environmental/historic data engineering design,
etc. - FEMA MAY provide pre-award costs at their
discretion and as funds are available. These
costs must be submitted as a separate line item
in the sub- application. They will not be
reimbursed if the award is not granted.
23Important Considerations
- Benefit-Cost Analysis (BCA) A BCA will be
required for all mitigation projects. If the BCA
is not performed or it is calculated to be below
1.0 then the application will not be considered.
The higher the ratio the more competitive the
application will be. - Benefits are damages/losses avoided, e.g.
- damages to buildings, infrastructure, contents
- economic impacts of loss of building, public
services, net business income and costs for
temporary quarters - economic impacts of loss of function of roads,
bridges, utilities, and travel costs - death and injury.
- All data must be documented and that
documentation must be provided with application. - Benefit Cost Helpline is available-
1-866-222-3580 or bchelpline_at_dhs.gov
24Important Considerations
- Environmental/Historic Review - Funds will not be
awarded and the project cannot be initiated if
FEMA environmental review or assessment is
required and has not been completed. - Regional FEMA Offices will conduct environmental
review but sub-applicants need to provide
information in the form of consultations to make
Region aware of potential issues. - FEMA needs complete answers to the Environmental/
Historical Preservation questions supporting
documentation in the sub-application. - To expedite application, identify and analyze
potential environmental/historic impacts to
determine if they would result in scope, budget
or location changes, or require mitigation that
would affect the budget. Keep these in mind when
formulating the budget as they will only be part
of the cost share if submitted as part of the
sub-application.
25Important Considerations
- Engineering Feasibility - Technical info that the
sub-applicant believes is pertinent to the review
should be included in the application. Photos,
sketches and drawings may help as well - Basis of Design - If project has a potential
effect on hazards elsewhere, these should be
identified increasing a culvert upstream causes
a small increase in flood levels downstream and,
therefore, flows, frequency of event and
standards should be included - Scope of Work and Cost Estimate - Be as detailed
as possible identifying the work to be done and
the materials, labor and other costs that are
identifiable.
26FEMAs Role
- Reviews applications
- FEMA is available for technical assistance on
e-grants, BCA, engineering feasibility,
environmental/historic preservation compliance - FEMA will not complete the application or the BCA.
National Evaluation
National Ranking
National Technical Review
27National Ranking Factors
28National Evaluation Factors
National evaluation scheduled March 5-16, 2007
29National Technical Review
- FEMA will conduct a national Technical Review for
the highest scoring project sub-applications,
representing 150 of available funding focusing
on two (2) areas - Benefit-Cost Analysis (Technically correct
thoroughly documented) - Engineering Feasibility (Feasible and/or
effective adequate documentation)
30IMPORTANT
- FEMA will not consider changes to the scope of
work after applications are submitted and before
awards are made. Scope changes after the awards
may be allowed if they do not change the nature
of the project. - For acquisition projects changes in the
properties of an approved mitigation project may
be approved if they were identified as alternates
in the original application and a BCA was
completed. - Planning Project performance period may not
exceed 3 years. Sub-applications that propose a
work schedule in excess of three years will not
be approved.
31Is it the Best Alternative?
- FEMA regulations require that each applicant
consider a range of alternatives to address the
natural hazard problem that you wish to mitigate. - 3 Alternatives are required
- - proposed project is alternative 1
- - two (2) other feasible alternatives must be
described
32Is it the Best Alternative?
- Local Project Review Criteria
- Socially Acceptable
- Technically Feasible
- Administratively Possible
- Politically Acceptable
- Legal
- Economically Sound
- Environmentally Sound
33Is the Proposed Project Cost-Effective?
- Are project benefits gt project costs?
- (benefitsestimated value of future avoided
damages)
COSTS
BENEFITS
34Is the ProjectTechnically Feasible?
- Clearly Defined Problem
- Feasible and Effective Objective
- Sufficient Scope
- Project can be completed timely
35Is Project in Compliance with Environmental Rules
Regulations?
Enhance environmental protection through
mitigation
Sub-grantee must obtain all applicable permits
Project complies with NEPA and MEPA Rules
Regulation
36FEMA PDM Resources
FY07 PDM Info http//www.fema.gov/government/gr
ant/pdm/fy2007.shtm E-Grants website
https//portal.fema.gov/famsVuWeb/home E-Grants
Helpdesk (866)476-0544 mtegrants_at_dhs.gov Benefit
-Cost Analysis Helpline (866)222-3580
bchelpline_at_dhs.gov Engineering Helpline
(866)222-3580 enghelpline_at_dhs.gov Env./Historic
Helpline (866)222-3580 ehhelpline_at_dhs.gov
37Flood Mitigation Assistance (FMA) Program
- Created by the Natl Flood Insurance Act of 1968,
as amended. - Funding to States, Indian tribal governments and
communities for cost-effective mitigation
measures to reduce flood damage to buildings,
manufactured homes and other structures insured
under the National Flood Insurance Program
(NFIP). - FY2007 Priority is to fund flood mitigation
activities that reduce the of Repetitive Loss
structures currently insured under the NFIP.
38Flood Mitigation Assistance (FMA) Program (cont.)
- Rep Loss any property for which two or more
flood insurance claims have been paid for more
than 1,000 within any rolling 10-year period
since Jan. 1, 1978. - Annual allocation formula based on total of
NFIP policies of Rep Loss properties per
State. - FY2007 allocations for MA
- 345,330 for projects
- 34,300 for planning
39Flood Mitigation Assistance (FMA) Program (cont.)
- For FY2007 FMA, Locals must have FEMA-approved
Flood Mitigation Plan by FEMA application
deadline (February 28, 2007) - - A FEMA-approved All-Hazard Mitigation Plan
also meets this requirement. - Application via eGrants Deadline for local
applications to MEMA by Wed. February 14, 2007. - Monitor MEMA website for updated program
information (www.mass.gov/mema)
40Eligible Types of FMA Projects(Must focus on
flood hazards)
- Voluntary property acquisition/relocation of
flood-prone structures for conversion to open
space - Elevation of NFIP-insured structures and/or
utilities - Minor physical flood mitigation projects that
reduce localized flooding problems and do not
duplicate the flood prevention activities of
other Federal agencies.
41What Projects are Ineligible?
- Maintenance and/or repair projects
- Completed Projects or Projects that are
in-progress - Major flood control projects such as construction
or repair of dikes, levees, seawalls, dams, etc. - Design, feasibility, and/or drainage studies not
integral to project - Warning or alert notification systems
- Phased or partial projects
- Flood studies or flood mapping
- Generators and related equipment for non-critical
facilities - Response or communication equipment
42Other FMA Items
- Similar/same e-Grants application process as PDM
- Benefit-Cost Analysis required
- Environmental/Historic Preservation compliance
- 75 FEMA / 25 Local Funding
- Not more than ½ of local funding can be in-kind
- Property acquisition/relocation projects require
additional documentation (see FEMA Guidance) - FEMA FMA Guidance and related info
http//www.fema.gov/government/grant/fma/fma2007.s
htm
43Scott MacLeodHazard Mitigation Grant
ManagerMassachusetts Emergency Management
AgencyScott.MacLeod_at_state.ma.us(508)
820-1445Rich ZingarelliActing State Hazard
Mitigation OfficerDepartment of Conservation
RecreationRichard.Zingarelli_at_state.ma.us(617)
626-1406