Electronic Submission

1
Electronic Submission
OSRHE EPSCoR Summer Grant Writing
Institute July 31, 2006 August 3, 2006
Gerry CherryGrants AdministratorCollege of
Education and Professional StudiesUniversity of
Central Oklahoma
Kate FelzienCoordinatorResearch Sponsored
ProgramsNortheastern State University
2
One-Stop Shop to find grants
Grants.gov began in 2003 to centralize the
process of seeking and applying for grant funding
from all federal agencies. Currently all 26
federal agencies must post funding opportunities
on the grants.gov "find" system, located at the
site at http//www.grants.gov/search/basic.do.
3
Time-Line for Implementation

• All federal grant applications are expected to
  transition to grants.gov over the next few years.
  
• Currently, agencies state in solicitations where
  the proposal is to be submitted electronically.

4
Registration

• Step 1 Register your organization
• Obtain organization DUNS (Data Universal Number
  System) Number
• Register your organization with Central
  Contractor Registry (CCR)
• Identify your organizations E-biz Point of
  Contact (POC)
• Confirm your organizations M-Pin password.

5
Registration (cont)

• Step 2 Registration of your Authorized
  Organizational Representative (AOR)
• This person will sign the grant applications for
  the university.
• The AOR must be registered with grants.gov and
  approved by your organization E-biz POC.

6
Registration Considerations

Principal Investigators (PIs) and grant writers
do not have to register on grants.gov. HOWEVER P
Is must register on all federal grant websites to
which they will apply.
7
Finding Grants

• Access Search Grant Opportunities on grants.gov
  to find grants.
• To receive email notifications of grants
  available in your discipline, access Grant
  Opportunity Subscription Services.
• A tutorial at the grants.gov site is available.

8
Downloading an Application
Click on Apply for Grants on the Main Menu

• Install PureEdge Viewer (one time only)
• Find the Application
• Download the Application

9
Completing the Application

• Once you have downloaded the application package,
  you can complete it offline.
• Instructions are available to assist you on the
  application package cover sheet to explain how to
  open and use the forms in the application
  package.
• Also, you will have direct access to the agency
  application instructions, which will include all
  the necessary information on what is required for
  your submission.  

10
Completing the Application Example
Example CFDA 84.326X IDEA General
Supervision Enhancement Grants
11
Completing the Application Considerations

• Work on the Narrative, Budget Narrative, and
  Abstract in Microsoft Office and convert to PDF
  format
• Scan in all letters of support and other
  attachments and convert to PDF format
• Section A Budget Summary use for all budget
  items that will be funded by the grant
• Section B Budget Summary use for all
  Non-Federal Funds, i.e. Matching Funds
• Your research office can help with forms and
  assurances

12
Submitting the Application

• Who You or the Research Office
• When As early as possible
• How
• Save your application to your computer as
  changes are NOT automatically saved.
• Remember to click the Save button when you have
  completed the package and are ready to submit
  it.

13
Submitting the Application (cont)

• Click Check Package for Errors
• Correct errors (if applicable)
• Resave (if applicable)
• Repeat d through f until no errors are found
• Click Submit

14
Submitting Considerations

• The package cannot be submitted until all
  required fields have been completed (enter N/A
  for fields that are Not Applicable).
• Grants submitted are date/time stamped and sent
  through to the granting agency.
• The granting agency may send it back with errors
  noted.

15
Submitting Considerations (cont)

• If errors are found, you have to correct them and
  start all over again with the submission process.
  
• If successful, the submitter will receive four
  confirmation emails throughout the process.

16
Other On-Line Systems

• NSF FastLane
• US Department of Education eGrants
• Military Wide Area Work Flow
• Oklahoma Arts Council
• Many Others

17
Electronic Submission
Questions
Gerry Cherry GCherry_at_ucok.edu
Kate Felzien felzien_at_nsuok.edu