Cindy Sokol

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Welcome!Ph.D. Procedures Presentation

• Cindy Sokol
• LoriGoe Perez

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What well cover today

• Requirements for the Doctor of Philosophy Degree
• Plan of Work
• Qualifying Exams
• Candidacy
• Committee Structure
• Doctoral Candidate Research Credits
• Prospectus
• Dissertation Committee
• Time Extension Request
• Final Defense
• Graduation
• The Graduate School Website
• STARS

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Plan of Work

• The Plan of Work must be submitted to the Ph.D.
  Office before 40 credits of coursework have been
  completed. If a student needs to register for
  Pre-Doctoral Research 9990, then the Plan of Work
  must be on file prior to the request for an
  override.

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Course Requirements

• A minimum of 90 credits total is required
• At least 12 credits in the major (not including
  directed study or research credits)
• At least one minor composed of 6 or more credits
  elected outside the major dept.
• 30 credits of Doctoral Dissertation Research
  (9991-9995, at 7.5 credits each semester for four
  consecutive semesters)
• The total program must include 30 credits,
  excluding Doctoral Dissertation Research credits,
  in courses only open to graduate students (i.e.
  7000 level or above)

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Plan of Work
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Transfer of Credit

• This form must be filed with the Plan of Work if
  a student wishes to transfer credits to apply
  toward the Ph.D. program.
• A maximum of 30 credits may be transferred.
• Course grades of B-, S and P are not
  transferrable.

Attach Transcript
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Change in Plan of Work

• If changes are necessary, then this form should
  be submitted to the Graduate School after the
  Plan of Work has been approved.
• If there are major changes involved, then a
  revised Plan of Work should be submitted instead.

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Qualifying Exams

• Written Qualifying Exam The Qualifying
  Examination covers the student's primary areas of
  study and research, as well as such related
  matters as the qualifying examining committee may
  prescribe. The Qualifying Exam must contain a
  written component (Written Qualifying) an oral
  component is optional.
• Oral Qualifying Exam If an oral examination is
  required as part of the Qualifying Examination,
  it must be conducted by the examining committee
  within sixty days after the written portion of
  the exam is passed.

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Report on Oral Examination

• The Qualifying Examining Committee must consist
  minimally of three major departmental members, at
  least two of whom hold Regular  Graduate Faculty
  appointments.

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Candidacy

• Candidacy A Ph.D. applicant will be advanced to
  the rank of Ph.D. Candidate by the Graduate
  School upon the recommendation of the department
  and completion of the following requirements
• Approval of the Plan of Work by the Graduate
  School
• Completion of didactic course work, or
  approximately fifty credits, as required by the
  Plan of Work
• Satisfactory completion of the Qualifying
  Examination(s)
• Identification of the membership of the student's
  dissertation advisory committee. (The Advisory
  Committee membership may be changed prior to
  submission of an approved prospectus to the
  Graduate School.)
• The department shall submit the Recommendation
  for Doctor of Philosophy Candidacy Status form to
  the Graduate School to recommend advancing the
  student to degree Candidacy.

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Committee Structure

• Must consist minimally of 4 members
• If there are co-Advisors, then there must be at
  least 5 members
• The Advisor must hold a Graduate Faculty
  Appointment
• At least one member, in addition to the Advisor,
  holds a Graduate Faculty Appointment
• At least 2 members are from the students
  department/program
• Must include at least one outside member who
  broadens the committee beyond the home program.

• NOTE The committee may change without notice to
  the Graduate School anytime prior to the
  submission of the Prospectus.

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Recommendation for Candidate Status

• If the Oral Exam is part of the Qualifying Exam,
  then either the Report on Oral Examination form
  or the Prospectus and Record of Approval form
  must be attached.

Is the Oral Exam part of the Qualifying Exam?
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Doctoral Candidate Research Credits

• Once Candidacy has been achieved, registration
  for 9991, 9992, 9993 and 9994 must be taken in
  consecutive academic year semesters. Each course
  is 7.5 credits (for a total of the thirty
  required on the Plan of Work).
• If a student completes all of the Doctoral
  Candidate Research Credits, but has not completed
  all the dissertation requirements, the student
  may register for Candidate Maintenance Status
  9995 every semester until completion. 9995 is
  zero credits, but constitutes full-time status.
• An override to register for these courses is
  provided by the Graduate School only. Every
  semester, the student must contact the Graduate
  School to get the override in order to register
  for the 9991-9995 courses.

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Pre-Doctoral Research Credits

• A student must have a Plan of Work on file in
  order to register for Pre-Doctoral Research
  Credits 9990.
• The student may register for up to 12 credits of
  9990 prior to becoming a Ph.D. Candidate.
• As with the 9991-9995 Doctoral Research Credits,
  an override must be provided by the Graduate
  School only.

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Prospectus

• Prior to initiating doctoral research, the Ph.D.
  Candidate must prepare a prospectus of the
  proposed dissertation research. In some
  departments, oral presentation of the prospectus
  fulfills the Oral Exam requirement.
• The student must submit a copy of the
  dissertation proposal with the Prospectus and
  Record of Approval form. The prospectus must be
  approved by the dissertation advisory committee
  and the departmental Graduate Officer before
  being forwarded to the Graduate School for
  approval.

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Dissertation Committee

• The committee members who approve and sign the
  Prospectus become the legal Dissertation
  Committee.
• Any change made to this committee after the
  Prospectus has been approved by the Dean of the
  Graduate School, must be requested in writing
• Memo to the Dean written by the Advisor and
  signed by the Advisor, members who are being
  changed, student and Graduate Officer.

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Prospectus and Record of Approval
Attach copy of dissertation proposal
If HIC or AIC is needed for research, approval
form must be attached
If Prospectus is used to fulfill Oral Exam, check
here
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Time Extension Request

• A student has 7 years to complete the
  Requirements for the Doctor of Philosophy degree.
  If the student does not defend by the end of the
  7 years and the Department supports the decision
  to file a Time Extension Request, then the
  following must be submitted with the Form
• -a detailed outline of how the student will
  complete the requirements,
• -a letter from the advisor,
• -an annual review, and
• -approval from the Graduate Officer
• The maximum time allotted for completion of the
  degree is 15 years.
• NOTE The clock does NOT stop if a student
  changes programs!!!

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Time Extension Request

• If it has been more than 10 years since the
  student was admitted to the program, then the
  Qualifying Exams must be revalidated.
• The Department should provide a detailed
  explanation of how the Qualifying exams will be
  revalidated.

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Final Defense

• The Dissertation Public Lecture Presentation
  Defense is required of all doctoral candidates
  and centers upon the candidates research and
  dissertation.
• All materials for the Final Defense MUST be
  submitted TWO WEEKS PRIOR TO THE DEFENSE.

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Steps toward the Final Defense

• The student must be registered during the
  semester in which he or she will defend.
• The student must apply for Graduation (via
  pipeline). If the student does not defend during
  the semester in which he or she applied for
  Graduation, then the Graduation Application is
  automatically moved to the next semester.
• The student must submit his or her manuscript for
  a format check at least two weeks prior to the
  defense.

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Final Defense Report Form Part I
Part 1 Completed and turned in TWO WEEKS PRIOR TO
DEFENSE
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Graduate Examiners Form

• Once the Final Report Part I is submitted to and
  approved by the Graduate School, a Graduate
  Examiners Form is prepared, attached to the
  Final Report and returned to the students
  Advisor.
• It is to be completed during the Final Defense.

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Immediately Following the Defense

• The completed Final Report Part II and

• The completed Graduate Examiners Form are
  submitted together.

Completed
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Certification

• The doctoral degree is certified by the Graduate
  School.  At that time, all dissertation credits
  (9990, 9991-9994, 9995 or 9999s) will be changed
  to S grades by the Graduate School.
• Students can request a letter of completion once
  all paper work has been finalized with the
  Graduate School.  The letter requests should be
  sent via email to c.sokol_at_wayne.edu
• Diplomas for August and December graduates will
  be sent from the Records Office within a couple
  of months of the degree conferral.  May diplomas
  are received at the commencement ceremony or sent
  from the Graduate School if the ceremony was not
  attended.

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Graduation

• There are three months in which to graduate
• May
• August
• December
• However, there is only one Commencement Ceremony
  and that is in May. For example, if a student is
  an August 2008 graduate, then he or she will be
  listed in the program for May 2009 Commencement.

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The Graduate School Website

• The Graduate school website is a great tool to
  use to find more information on all of the
  processes we have discussed. All forms are
  available online and deadlines and requirements
  are posted as well.
• We urge students to regularly check the website
  to stay on track with paperwork and also keep up
  with scholarship and fellowship opportunities

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Home Page
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Ph.D. Information
All Ph.D. related FORMS
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Students should review this page the semester
before the Final Defense
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Student Tracking Advising Retention System (STARS)

• STARS is a great way to track your students
  progress through the ph.d. process.
• For access, please contact bob berman
• rberman_at_wayne.edu

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STARS Academic Page
STARS User
Information for select student includes dates
various forms were approved.
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THANK YOU!

• We hope this presentation was clear and
  informative. If you have any more questions,
  please do not hesitate to contact either cindy
  sokol or lorigoe perez at the graduate school!
• Cindy sokol, c.sokol_at_wayne.edu 577-8053
• Lorigoe perez, lperez_at_wayne.edu 577-2171