Cindy Hurley

1
Spring 2009 Elementary AIMS Terra Nova Pre-Test
Training

• PRESENTED BY
• Cindy Hurley
• District Testing Coordinator
• Tucson Unified School District
• 225-5418

2
Agenda

• Introductions
• Part 1 District Test Coordinator
  Responsibilities
• Part 2 Receiving Materials
• Part 3 Test Administration
• Part 4 - Returning Materials

3
Test Coordinator Packet
4
Critical Dates for Spring 2009

• A copy of the critical dates is in your testing
  packet
• Dates for each test administration
• AIMS DPA Writing / Reading/Math
• Terra Nova
• AIMS Science - 4th grade
• Mathematics Field Test grades 3 5
• Make note of and plan for all critical dates
• Due to our Spring Break---we have less time than
  ever to return and check-in materials. We all
  have to pull together on this!

5
Critical Dates for Elementary Schools AIMS DPA,
TerraNova, Science Math Field Test

• AIMS DPA Materials Delivery Mar. 9-12
• Materials Delivery to Sites Mar.
  19 20
• Short-Add Window Closes Mar. 23 400 pm
• AIMS DPA Writing Mar. 31
• AIMS DPA Reading/Math Part 1 Apr. 1
• Terra Nova Grade 2 Apr. 1
• AIMS DPA Reading/Math Part 2 Apr. 2
• Terra Nova Grade 2 Apr. 2
• AIMS DPA Reading/Math Part 3 Apr. 3
• AIMS Science 4th Grade Apr. 7 (no make-up)
• AIMS Math Field Test Gr. 3-8 Mar. 30 Apr.16
  (no make-up)
• AIMS Check-In of Materials Apr. 15 Apr. 21
• Please note, April 1, Wednesday , is a regular
  length school day
• (A copy of this is in your test packet)

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Who Tests?

• Terra Nova
• Students in grade 2
• AIMS DPA
• Students in Grades 3 5
• AIMS Science
• Students in Grade 4
• AIMS Math Field Test
• Students in Grade 3 5

Remember All Students Test in grades 3 8 test
on AIMS They either take AIMS or AIMS-A
7
Additional Students Who May Test

• Non-enrolled students may participate in AIMS
  testing
• Private schooled students
• Home schooled students
• Non-enrolled students many not participate in the
  field test

Part 3 - Test Administration
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District Test CoordinatorResponsibilities
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Test Coordinator Responsibilities

• Train school test coordinators, test
  administrators, and test proctors
• Order, coordinate, distribute, and collect all
  test materials for you school
• Act as liaison between your school and the
  District Testing Coordinator
• Assume responsibility for all testing at your site

10
Provide Training

• All test administrators and proctors throughout
  state are required to attend a pre-test training
  through their district/charter before each test
  administration
• Any person administering AIMS or TerraNova tests
  is required to attend
• Every adult in a test room must have received
  training in the correct test administration
  procedures

11
Receiving Materials
12
Material Delivery Window

• March 9 12
• AIMS DPA, AIMS Science, Mathematics Field Test,
  and TerraNova delivered to testing warehouse
• March 19 20
• Materials delivered to sites

Part 2 - Receiving Materials
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Receiving Materials

• Each shipment that is received must be
  inventoried
• Packing list is in box 1
• Verify all materials have been received
• Verify that the number of materials received is
  sufficient for the number of students testing
• If additional materials are needed, they must be
  ordered immediately (see short-add deadlines).
• Email Cindy Hurley how many you need for each
  content area

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Elementary School Test Materials Test Books

• Grade 2
• TerraNova consumable scorable test book
• Grade 3
• AIMS DPA W/R/M consumable scorable test book
• Math Field Test consumable scorable test book
• 1 nonscorable writing draft booklet

Part 2 - Receiving Materials
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Elementary School Test Materials Test Books

• AIMS DPA and Field Test - Grades 4 - 5
• 2 test books
• Combination Writing, Reading, Mathematics
• Mathematics Field Test
• 1 scorable answer document
• Writing, Reading, Mathematics, Mathematics Field
  Test
• Students must bubble the Field Test form code on
  answer document
• Science - Grade 4
• 1 test book
• 1 scorable answer document

Part 2 - Receiving Materials
16
Test Coordinator Kit

• Contents of Test Coordinator Kit
• Test Coordinators Manual
• Packing List box 1
• Student Bar Code Labels, Instructions, and
  Reference List

17
Short-Add Window
Critical Information

• Must order any test shortages by March 23, at
  400 pm
• for
• AIMS DPA Writing, Reading Math Mathematics,
• AIMS Science
• There is no short-add for Mathematics Field Test

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Test Administration
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Test Administrators are required to

• Attend training scheduled by the Site Test
  Coordinator
• Read and sign a security agreement
• Adhere to all test administration security
  procedures
• Follow test administration directions exactly as
  stated in the Test Administration Directions
• Read the test administration script aloud to the
  student exactly as stated in the Test
  Administration Directions

20
Test Security

• It is unethical and will be viewed as a violation
  of test security for any person to
• Examine content of any portion of test
• Disclose or allow to be disclosed the content of
  any portion of test or any test item before,
  during, or after test administration
• Influence students answers by offering
  assistance of any kind
• Change or review students answer choices,
  including the writing rough draft and writing
  final copy

21
Test Security

• It is unethical and will be viewed as a violation
  of test security for any person to
• Photocopy, transcribe, or in any way duplicate
  any part of AIMS test books
• Fail to return all test materials, including
  unused documents
• Participate in, direct, aid, counsel, assist in,
  encourage, or fail to report any violations of
  these test administration security procedures
• Allow students to have access to test questions,
  writing prompts or share information prior or
  during test administration
• Use scratch paper

22
Test Security

• All adults involved in testing must read and sign
  the Security Agreement Spring 2009
• Review security procedures in Test Administration
  Directions on
• page 3
• Security agreements must be retained at district
  or school for a minimum of 6 years
• Return principals security agreement to District
  Test Coordinator

23
Prior to Testing

• Prepare the Testing Room
• Cover or remove all visual aids
• Lighting and ventilation should be good
• Free from distractions and interruptions
• Arrange seating appropriate for testing
• Refer to the Test Administration Directions p.
  2-3 and Test Coordinators Manual p. 6 for
  further instructions

24
TerraNova Grade 2
10
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TN Test Dates

• TerraNova given over two days
• - April 1
• - April 2
• Make-up Window ends April 17
• Three sections to be administered
• Reading
• Language Arts
• Mathematics

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Approximate TerraNova Times
It is permissible to change the order of the
tests.
26
27
TerraNova Student Demographics

• Most students will have a precoded Student
  Information Sheet (SIF) no demographics need to
  be filled in. This SIF must be placed behind the
  front cover of the test book when the tests are
  returned. Do not remove them.
• If there is no precoded SIF for a student, then
  student-identifying information will need to be
  filled in by school personnel. Follow the
  directions on pgs. 6-7 of the Test
  Directions to enter the information in by hand.
• If a student has used an accommodation, then
  boxes AA must be filled in on their answer
  document see slides 28 29.

28
X
BB (no longer valid)
AA
28
29
Filling in Sections AA and BB on TerraNova
Answer Document
BB No Longer Valid
Note This information can only be found in the
Test Coordinator Manual Pg. 12.
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Mathematics Field Test
NEW

• The field test is necessary to prepare for the
  redesigned Spring 2010 AIMS Mathematics test that
  will be aligned to the newly adopted Arizona
  Mathematics Standards
• Administration will follow the same procedures as
  the AIMS DPA Math
• Every student enrolled in a district school or
  who tests on AIMS will participate in the field
  test

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Mathematics Field Test
NEW

• Grades 3 5
• 18 items
• Estimated times 45 60 minutes
• Scheduling is flexible within test window
• Students should receive same accommodations as on
  AIMS DPA Mathematics

Part 3 - Test Administration
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Mathematics Field Test
NEW

• Teacher Directions for the field test will be
  included in the Test Administration Directions
• Test materials will be provided based on online
  ordering for AIMS DPA
• No make-up for Mathematics Field Test

Part 3 - Test Administration
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Timing for AIMS

• AIMS tests are untimed.
• These are estimated times necessary for the vast
  majority of students to complete the test
• For students who are not finished in the allotted
  time, arrangements must be made to allow them to
  finish testing
• NO AIMS testing session may carry over to the
  next school day

Part 3 - Test Administration
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Spring 2009 - AIMS DPA Test Schedule
34
35
AIMS Breaks

• Stretch breaks
• Writing between rough draft and final draft
• Significant breaks
• Reading / Mathematics each day between
  administration of Reading test and administration
  of Math test
• Science Grade between session 1 and 2

36
Acceptable AIMS Resources

• AIMS Writing
• Commercially published English dictionary
• Commercially published English thesaurus
• Several copies must of these must be available in
  each testing room during the writing test
• AIMS Writing/Reading/Math
• Translation dictionaries for ELL students

37
Unacceptable Resources for AIMS

• Items that may not be used for any portion of
  AIMS
• Math manipulatives
• charts, and aids, including but not limited to a
  ruler, number line, compass, and an abacus
• Electronic devices including but not limited to
• Computers, calculators, cell phones, digital
  watches, personal digital assistants, and
  portable music players
• Scratch Paper

38
Use of Unacceptable Resources

• Test Administrators who observe students using
  unacceptable resources are to remove the item as
  soon as possible
• Student must be allowed to continue testing
• After investigating situation thoroughly, notify
  Cindy Hurley (225-5418)
• You may be requested to fill out an incident
  report
• (see copy in test coordinator packet)

39
Use of Scratch Paper

• Can not use any scratch paper for any portion of
  the AIMS test. Students may write inside test
  books.
• Can use scratch paper for TerraNova,

40
If A Test Needs To Be Invalidated

• Only The Arizona Department of Education can make
  the determination to invalidate a test
• When a testing issue occurs notify Cindy Hurley
  (225-5418) as soon as possible and then she will
  get guidance from ADE
• The Arizona Department of Education recommends
  that the students parents or guardians receive
  written notification of the incident and its
  consequences

41
Handling Materials

• Keep answer documents intact
• Use only pencil on answer documents
• For AIMS Writing, only responses that are
  handwritten in pencil on the pages designated
  Final Copy will be scored
• Be sure any large print and Braille have been
  transferred to a regular answer document

42
Students Who Leave Room During Testing

• Students are to remain into the testing room
  during the entire scheduled testing session
• Students are allowed to go to the restroom
• Only one student may leave at a time
• Students must turn in test materials before they
  leave the room and give back when they return

43
Students Who Leave School During Testing

• Students who leave school before completing a
  particular test session are ineligible to
  continue the test for that session
• This includes students who leave because of
  illness.
• High School students are not eligible to
  participate in the make-up test for this content
  area
• Answer document will be sent in for scoring even
  if student did not finish testing
• ADE recommends documenting time student left and
  reason for leaving early

44
Disruptive Students

• Students who disrupt testing, refuse to
  participate, receive help from others, or
  otherwise engage in behavior not consistent with
  a acceptable classroom behavior should be subject
  to disciplinary procedures established by the
  school
• Students should be allowed to continue testing
  in a different location so that other students
  may test undisturbed
• Incident report must be completed and submitted
  to ADE for all possible cheating situations

45
Monitoring Testing

• Move about room unobtrusively
• Make sure students are progressing through the
  test
• Allow students to work at their own pace
• Supervise room at all times
• Answer students questions that pertain only to
  clarification of test directions
• Verify students are marking answers in proper
  locations

46
As Students Finish Testing

• Collect student test book and answer document
  make sure student has written name in top corner
• Check answer document to verify student has
  completed proper sections of test and have not
  used ink
• Check inside test books to make sure no answer
  documents are tucked inside

47
AIMS Bar Codes

• Grade 3
• 1 set for AIMS DPA
• 1 set for Mathematics Field Test
• Grade 4
• 1 set for Combined AIMS DPA/Field Test
• 1 set for AIMS Science
• Grade 5
• 1 set for Combined AIMS DPA/Field Test

Use correct bar code for correct test
Part 3 - Test Administration
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AIMS Bar Codes
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AIMS Bar Codes
Master Label
Bar CodeLabel
Extra Bar Code
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Student Identification Information - AIMS

• Per instructions in Test Administration
  Directions student identification located on the
  front covers of the test books and answer
  documents, MUST be completed by the student prior
  to testing
• Student name
• Teacher
• School
• District

51
Placement of Pre-Coded Barcode Labels
Pre-coded student barcode labels are to be placed
on the front of the student answer document in
the designated area. You must utilize only a
CTB-generated label with a barcode. Do not write
or mark in the designated barcode label space.
Student MUST complete this section
52
Student Bar Code Labels for AIMS

• If there is a bar code label USE it
• Bar code labels are provided for each test
  administration
• Place the label with the bar code on the front of
  the corresponding AIMS answer document.
• Only the Test Coordinator, Test Administrator, or
  Test Proctor should place bar code labels on
  answer documents

53
Student Bar Code Labels for AIMS

• If the student information on the label is
  incorrect, it needs to be changed through SAIS
• Never write or try to make changes on the label

54
Student Demographic Information for Students
Without AIMS Labels

• For students without a bar code label, the grid
  on the top half of the back must be completed by
  school personnel
• The bottom half is not necessary in our district

55
Private School or Home SchoolStudent
Demographic Information

• Fill in the top half of the back side of the AIMS
  answer document and since there is no SAIS , put
  in students phone number where the student ID
  field is
• Mark box 6 (not enrolled) on bottom half of the
  back side of the AIMS answer document

56
2
Top Half of Back of Answer Document
Complete only for students without bar code
labels
56
57
Bottom Half of Back of Answer Document
Do not need to complete except for 6 (not
enrolled) for a home schooled or private school
student.
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Test Accommodations

• All Test Administrators are to read the Testing
  Accommodations Guidelines for 2008 2009 (copy
  in your testing packet)
• Universal accommodations are available for all
  students
• Standard accommodations are available for Special
  Education students with an IEP, 504 students, and
  English Language Students
• Not all accommodations appropriate for
  instructions are available for use during a
  standardized state assessment

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Returning Materials
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Return of Materials

• You need to make an appointment to schedule your
  return. Please call 225-5418 and be sure to tell
  the person that answers why you are calling
• We can not accept any drop-insyou must schedule
• Because there is less time than ever before to
  return materials, you will need to organize
  return of materials as you go and immediately
  after the last test administered

61
CTB Pick-Up
61
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Return Date Windows

• April 15 21
• Due to our Spring Break, we have lost several
  days for make-up as well as for checking-in
  materials
• Even though the test window does not close until
  April 17, please schedule an early return if you
  finish before April 17
• It will not be possible to check-in materials for
  every school at 330, so some schools will need
  to come throughout the day
• Please seek support early from your school to be
  released during the school day for return of
  materials
• Testing this year requires more flexibility than
  ever this year
• Please call 225-5418 as soon as you can to set up
  an appointment be sure to tell whoever answers
  the phone that you are calling to set up a return
  of materials

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Inspecting Scorable Materials

• Did student complete his/her name, teacher,
  school and district on front of test book and
  answer documents
• Is student bar code in correct area? If no
  label, demographic information must be complete
  on back top half
• Is the letter for the math field test form
  correctly coded on answer documents
• Large Print or Braille - Are student responses
  transferred to a standard answer document

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Inspecting Scorable Materials

• Accommodation information is complete for
  students receiving standard accommodations
• Erasures are complete and clear on answer
  documents
• Light marks and marks not made with a no. 2
  pencil should be marked over with a no. 2 pencil

65
Returning Materials to Testing Warehouse

• Separate test books and answer documents. Keep
  AIMS,
• TN, Field Test and Science in their own
  stacks
• Keep test books in separate labeled boxes from
  
• answer documents
• Test Books need to be grouped by content area
• Answer documents need to be grouped by
• content area and then by used and unused
• Used AIMS answer documents need to be sorted
  further
• by grade level use a colored paper to
  separate

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Need help? Have questions?
Email Cindy Hurley or Call her _at_ 225-5418
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What do you mean I am missing a test book???
AIMS
AIMS
AIMS
AIMS
TerraNova
A big heartfelt thanks for all your hard work and
effort to Help get the best test results we can!!
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