COMMUNICATION

1
COMMUNICATION

• AWARENESS
• INPUT
• FEEDBACK

2
PURPOSE

• DISCUSS THE ROLE AND SIGNIFICANCE
• OF COMMUNICATION IN CREATING
• AWARENESS AND FOSTERING
• INVOLVEMENT, INPUT AND FEEDBACK
• DURING THE SELF STUDY.

3
GOALS AND OVERVIEW OF SELF STUDY PROCESS

• create an accurate analysis of university
  strengths and challenges
• identify action items to guide ongoing planning
• obtain broad campus participation and input into
  the self study
• to make the process enjoyable to members of the
  Accreditation Steering Committee and campus at
  large

4
TWO YEARS OUT

• Establish the Steering Committee
• Begin project management activities
• Workshops
• Create webpage
• Project calendar
• Design templates to standardize information
  collection
• Enjoyment
• Poem
• Accreditation Nevermore
• (with apologies to Edgar Allen Poe)
• This rendition was shared across campus with
  various groups.

• Stress Kits
• Erasers Penny
• Balloons Marbles
• Aspirins Pen
• Frisbee Band-aids
• Highlighter Post-its
• Rubber Bands Battery
• Tape Safety Pin
• Calendar Heresy Kiss
• Chocolate Commitment
• A promise was made by the co
• chairs to provide chocolate at
• every steering committee
• Meeting.

5
INTEGRATED CAMPUS AWARENESS ACTIVITIESAccreditati
on 101

• 1. Presidents announcement at back to school
  meeting.
• Overview of process
• Introduction of steering committee
• 2. Announcement in Wildcat Student Newspaper
• 3. Co-Chairs presented Accreditation 101 at each
  division and college opening of school meeting
• - What is accreditation?
• - Why is accreditation important?
• - Who accredits WSU?
• - What does the accreditation process
  entail?
• - What is involved with the self study?
• - What areas of the University does the
  self study examine?
• - What information goes into the self study
  for each of the standards?
• - Who is leading the self study and how can
  I get involved?

6
INTEGRATED CAMPUS ACTIVITIES CONTINUED

• Begin writing self study
• Developed Standard 1 as prototype.
• Determined process for collecting data.
• Developed templates for data collection
• containing the following areas
• Purpose and Description
• Significant Changes
• Strengths and Challenges
• Next Steps and Action Items
• Appendices

7
INTEGRATED CAMPUS ACTIVITIES CONTINUED

• TEMPLATES
• Outcomes Assessment Self Study Format
• Centers Self Study Format
• General Degree
• Requirements Format
• Generic Self Study Format
• Graduate Program Self study Format
• Undergraduate Program Self Study Format
• Template for Faculty Vitae

8
INTEGRATED CAMPUS ACTIVITIES CONTINUED

• Assessment Template
• Purpose and Description
• Assessment Model
• Outcomes and domains
• Assessment Methods
• Reports
• Significant Changes
• Strengths and Challenges
• Next Steps/Action Items
• Appendices

• Undergraduate Template
• Purpose and Description
• Overview/Mission/Goals
• Degrees Courses
• Student Learning Outcomes
• Academic Advising
• Personnel
• Library
• Facilities/Equipment/Resources
• Budget
• Significant Changes
• Strengths and Challenges
• Next Steps/Action Items
• Appendices

9
INTEGRATED CAMPUS ACTIVITIES CONTINUED

• Enjoyment
• Song titled The Twelve Days of Xmas
  Accreditation Style
• Hosted a Christmas Corn Dog Party for the
  Steering Committee

10
One Year Out

• Enjoyment Hot Sauce Contest
• Steering committee participated in a much debated
  hot-sauce eating contest
• Poem Ode to Chocolate
• Celebrating the amount of chocolate consumed by
  Steering Committee to date.
• Finalized first draft of entire self study

• Data Collection and Feedback Activities
• Exhibits
• Department Self Studies
• Vitae
• Faculty Survey
• Wrote first draft of each Standard
• Attended NWCC
• Accreditation Workshop

11
Distribution of Second Draft

• Distributed second draft to all Division Vice
  Presidents
• Posted second draft on line
• Feedback form for second draft were provided on
  line and in hard copy

12
Executive Summary

• Communication was distributed to the following
  groups
• Board of Trustees
• National Advisory Board
• Presidents Council
• Deans Council
• Other advisory groups

13
ENJOYMENT!!!!

• ORIGINAL WORK -
• Twas the Year Before Accreditation set to Twas
  the Night Before Xmas

14
CAMPUS WIDE AWARENESSFeedback Campaign on Second
Draft

• Solicited and received written and verbal
  feedback from all areas on campus
• Received focused feedback from targeted groups
• Vice Presidents
• Academic Deans
• Directors
• Student Government Senators
• Trustees
• Faculty Senate Members

15
On-line Accreditation Super Challenge Contest

• Over a six week period more than 300 faculty,
  staff and students answered super challenge
  questions daily and completed for prizes.
• Sample Question What are the university wide
  strategic priorities identified by the University
  Planning Council?

16
Accreditators T-shirts and Logo and Photo Shoot

• The Steering Committee Members soon became known
  across campus as the Accreditators
• The Logo and Photos of the Accreditators, part
  of the awareness and feedback campaign, were used
  on posters, in the school newspaper and in the
  Union Building as table tents.

17
Meet the Authors

• Now it is your turn to tell the authors just what
  you think.
• Free autographs
• Food, Prizes, Activities
• Rave reviews speak to the excitement of this text
  
• This is Pulitzer Prize Stuff
• A real thriller in every sense of the word
• Highly recommended reading!

18
The Big Feed and Read

• Final Editing Session
• You are invited to come read/edit the self study
  document before it goes to final printing.
• Approximately 45 individuals including campus
  leaders and Steering Committee Members were
  invited for breakfast and to critique the
  self-study

19
Public Notice Enjoyment

• Published in
• E-Bulletin,
• Cybercats, and
• Local Papers

• Prepared a welcome
• skit for the
• Evaluation Team

20
AA Meeting (Accreditation Awareness)CAMPUS
Orientations

• A series of campus workshops and discussion
  forums, for faculty, students and staff, were
  scheduled to prepare the entire campus for the
  site visit.

21
ENJOYMENT!!!!!!

• Post Campus Party entire campus invited
• Party at the Presidents home for the Steering
  Committee

22
Communication Awareness Input - Feedback

• Make it a goal of the process
• Begin communication from day one
• Use every means possible
• Take it to the campus
• Provide help
• Do as much for them as you can
• Add humor
• Educate
• Advertise
• Share
• Invite
• Provide food

• Distribute copies
• Cover all the bases
• Use university communication
• Offer contest
• T shirts
• Logos
• Articles
• Opportunities
• Make it easy
• Appreciate
• Recognize
• Celebrate