KM - ATOM Administration Of Tomorrow

1
KM - ATOM Administration Of Tomorrow

• Presentation
• on
• File Management System
• KM ATOM

2
KM ATOMAdministration Of Tomorrow

• Basic Building Block
• For
• Your Office

3
KM ATOMAdministration Of Tomorrow

• KM ATOM
• .a step towards
• Paperless office

4
KM ATOMAdministration Of Tomorrow

• OFFICE MANAGEMENT SYSTEM

Acts/Rules/GOs
Process
Order/Letter
Ref./Letter
Human Resource
5
KM ATOMAdministration Of Tomorrow

• KM ATOM
• What you need to do?
• Incoming letter Entry in system- even at multi
  locations
• Scanning of incoming letter (Optional)
• Prepare electronic note file
• Prepare electronic draft
• And. No more

6
KM ATOMAdministration Of Tomorrow

• KM - ATOM
• Processing of file Electronically
• Movement of file electronically
• Movement of draft electronically
• No more physical movement of file
• Reports you will like to know

7
KM ATOMAdministration Of Tomorrow

• KM ATOM
• Keep track of
• Incoming papers
• Assigned, Action taken, Action not taken
• File Status at each level
• Abstract, Details, Notings, Drafts
• Important Files
• Alerts
• Movement of each file
• Location of file

8
KM ATOMAdministration Of Tomorrow

• KM ATOM
• Answers FAQs
• Where is the paper?
• What action taken on paper
• Where is the file?
• What is happening in the file?
• MIS Reports

9
KM ATOMAdministration Of Tomorrow

• KM ATOM
• Transparency
• - Have a look at any file at any time from any
  where
• Prepare notes for review
• Office at your disposal

10
KM ATOMAdministration Of Tomorrow

• KM ATOM
• Interface with Citizens through
• Internet, Help Desk, Call Centre
• View status of your application
• What action taken
• Where paper is pending
• View Public documents

11
KM ATOMAdministration Of Tomorrow

• KM ATOM
• On move? no problem
• Work at any time from any where
• Office in your Laptop
• Freedom from physical and time BARRIERS
• ANY TIME ANY WHERE
• A true Mobile Office for you

12
KM ATOMAdministration Of Tomorrow

• KM ATOM
• Search on -
• Any part of File no., word in subject
• Any part of letter No.
• FOR-
• Locating the file
• Content in note file
• Content in Current file
• Action on Inward current

13
KM ATOMAdministration Of Tomorrow

• KM ATOM
• Personal Register entry avoided
• Self assessment-
• Pendency on your screen
• Work turned out
• Reminds for important files and Currents

14
KM ATOMAdministration Of Tomorrow

• KM - ATOM
• Physical barrier free office
• Death of
• Distance, time and space
• Run office from ANY where and ANY time
• Built Trust with Citizens through
• Transparency
• Accountability

15
KM ATOMAdministration Of Tomorrow

• KM ATOM
• Requirements-
• PC for each work place
• All PCs on LAN
• Server
• OS
• RDBMS

16
File Management System

Electronic Administration
KM-ATOM
17
Screens Shots

• Files Current Status Screen
• Inward Currents Entry
• Current Assignment
• Inward Reports
• Current Search
• Action Taken on Current

18
File and Current Status
19
Inward Currents Entry
20
Currents Assignment in Personal Register
21
Current Assignment
22
Close the Current
23
Inward Abstract
24
Pending Assignment
25
Currents pending for Assignment
26
Pending Submission
27
Current Search
28
Current Search
29
Current Search
30
Current View
31
Current Details
32
View Action Taken on Current
33
View Action on Current
34
View Action on Current
35
Screens Shots

• Create new File
• File Movement
• Note File
• Draft
• View Current File
• View Link File
• Pending File View

36
Create a New File
37
File Movement
38
Note File
39
Drafts
40
View Current File
41
View Link Files
42
Pending File Report
43
Screens Shots

• Pending File Report
• Pending File Abstract
• Note File History
• File Disposal Report
• Performance Report
• View Public Document

44
File Reports File Search
45
File Status
46
File Reports File Abstract
47
Note File History
48
File Disposal Report
49
Performane
50
File Reports Performance
51
Search Public document
52

• THANK
• YOU