Recycling Industry Operating Standard (RIOS) A Focus on the

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Recycling Industry Operating Standard (RIOS) A
Focus on the HS in the QEHS Management System
Presented to ISRI
April 5, 2006
Presented by Elizabeth Delaney
ISO 14001 CERTIFIED
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What is RIOS?

• Recycling Industry Operating Standard
• An integrated quality, environmental, health
  safety management system standard designed
  specifically for the scrap industry
• Goal of RIOS
• Help scrap recyclers achieve measurable and
  continual improvement in their QEHS performance
• Implementation Guide

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Before RIOS
Before RIOS..
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After RIOS..
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Why RIOS?

• Bring health safety performance under systems
  control
• Provide a platform for continual improvement
• Integrate with Q and E requirements eliminate
  duplication improve efficiency
• Improve employees understanding of improved
  health safety performance
• Reduce risk (insurance costs)
• Enhanced public perception
• Better community relations

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Overview of RIOS
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Continual Improvement Structure of RIOS
2. Implement your plan
1. Plan first

• 3. Check what you implement
• Was your plan right?
• Did you implement correctly?

4. Make Adjustments
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Requirements of RIOS

• Planning Requirements
• Defining the QEHS Footprint
• Improvement Planning

• Implementation Requirements
• Training
• Communication
• Operational Control
• Emergency preparedness

Policy

• Checking and Corrective Action
• Requirements
• Monitoring and measurement
• Nonconformance and corrective and preventive
  action
• QEHS management system audit

Management Review Requirements

• General Requirements
• Scope
• QEHS Infrastructure

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A Focus on the HS in QEHS Management System

• RIOS provides the structure for an integrated
  management system pulling together quality,
  environment, health safety
• RIOS is based upon existing management system
  standards ISO 90012000, ISO 140012004, OHSAS
  180011999
• Lets focus on the HSin the integrated system

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RIOS - Section 1 General Requirements

• Scope and Application
• Infrastructure
• Management Structure
• Resources and Facilities
• Document and Recordkeeping Controls

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RIOS - Section 2 Policy

• Defined by Senior Management
• Include specific commitments required in ISO
  90012000, ISO 140012004, OHSAS 18001
• prevention of workplace injuries
• continually improve
• comply with legal and other requirements
• One QEHS policy or separate Q, E, HS policies

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RIOS - Section 3 Planning

• Identifying the Footprint
• Important Environmental Impacts and Health
  Safety Risks
• Legal, Product and customer requirements and
  other QEHS requirements associated with other
  commitments
• Improvement Planning
• Combines improvement goals and programs to
  achieve them

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RIOS - Section 4 Implementation

• Training
• Competency for QEHS responsibilities
• Awareness of the QEHS system
• Communication
• Internal Communication
• Customer Communication
• Supplier and Contractor Communication
• Interested Party Communication
• Operational Controls
• Suppliers and Contractors
• Customers
• Emergency Preparedness

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RIOS - Section 5 Checking and Corrective Action

• Monitoring and Measurement
• Supplier Qualification and Verification of
  Purchased Product
• EHS Compliance
• Maintenance and Calibration of Monitoring
  Equipment
• Nonconformance and Corrective and Preventive
  Action
• Control of Nonconforming Product
• QEHS Management System Audits

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RIOS - Section 6 Management Review

• Performed by Senior Management
• Specific outcomes
• decisions and actions regarding the future
  direction of the QEHS management system, such as
  changes to the policy and goals
• resource needs and
• product improvements

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An Overview of the RIOS Implementation Guide
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RIOS Implementation Guide - 1

• To help RIOS Member Companies design implement
  a system that conforms to RIOS
• User friendly how-to manual that takes you
  step-by-step through the design implementation
  process
• Designed to support organizations that have very
  little in place or those that have existing
  systems that just need to be tweaked to conform
  to RIOS
• Supports development of an electronic or paper
  system
• At the end of the day, you will have an
  electronic or paper manual for your RIOS.

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RIOS Implementation Guide - 2

• Chapter dedicated to each of the RIOS subsections
• Additional chapters include
• an introduction to RIOS
• advice on how to set up your organization
• answers to frequently asked questions
• an overview of basic management system concepts
• advice with regards to getting certified
• 7 health safety supplemental chapters
• Appendices with detailed instructions on how to
  use/modify the tools.
• Electronic folder system for My RIOS

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RIOS Implementation Guide Chapter Contents

• RIOS Requirement
• Overview - explanation of purpose and intent of
  the RIOS requirement
• Getting Ready - A gap questionnaire so that the
  user can identify
• components, processes, programs and plans already
  in place at the facility that may be used to
  address the RIOS requirement
• gaps that will need to be filled to meet the
  requirements of RIOS
• System Development Steps
• System Roll Out Steps
• Tips, Warnings, Opportunities, Choices
• Toolbox - Tools You May Want to Use

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RIOS Implementation Guide Tips, Warnings,
Opportunities, Choices
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RIOS Implementation Guide Chapter 4

• Management Structure, Resources and Facilities
• Example QEHS Responsibilities Descriptions
• QEHS Responsibilities Matrix
• QEHS Management Representative Appointment Form
• Example Organization Chart

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RIOS Implementation Guide Chapter 5

• Document Recordkeeping Controls
• Master Document List (right)
• Records Matrix (right)
• Procedure Template
• Procedure Review Guidelines
• Records Retention Requirements
• Records Retention Policy Template
• Document and Recordkeeping Procedure (right)

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RIOS Implementation Guide Chapter 6

• Policy Development
• Example QEHS policy

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RIOS Implementation Guide Chapter 7

• Chapter 7 Identifying the QEHS Footprint
• Important HS risks
• HS legal and other requirement

Important Health Safety Risks
Any Other Requirements
Regulatory Requirements



HS Footprint
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Footprint Identification Tool
De facto always applies to the operation
Potentially applies to the operation
Does not apply to the operation
Applies to the operation and is important,
therefore it should be included in My RIOS
Applies to the operation and is not important,
therefore it is not included in My RIOS
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RIOS Implementation Guide Chapter 8

• Improvement Planning
• Goal Options Worksheet (right)
• Goal Establishment Form (right)

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RIOS Implementation Guide Chapter 9

• Training
• Training Sign-in Sheet
• Employee Training log sheet
• Training Identification Tool

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RIOS Implementation Guide Chapter 10

• Communication
• Contractor pamphlet
• External communication tracking sheet

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RIOS Implementation Guide Chapter 11

• Operational Controls
• Operation Control procedure development

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RIOS Implementation Guide Chapter 13

• Monitoring and Measurement
• Maintenance Calibration Schedule Matrix
• Monitoring Matrix

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RIOS Implementation Guide Chapter 14

• Nonconformance and Corrective/Preventive Action
• Nonconformance Identification Form
• Corrective Action Tracking Sheet

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RIOS Implementation Guide Chapter 15

• QEHS Management Systems Audits
• Auditor Appointment Form
• Audit Plan and Schedule (right)
• Management System Audit Notification Form
• Audit Findings Template (right)
• QEHS Audit Report Template

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RIOS Health Safety Supplemental Elements

1. Confined Space Entry
2. Control of Hazardous Energy (Lockout/Tagout)
3. Fire Prevention Emergency Response
4. Personal Protective Equipment
5. Respiratory Protection
6. Hearing Protection
7. Bloodborne Pathogens

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Supplemental Health Safety Implementation
Confined Space Entry

• Guide to Developing your RIOS Confined Space
  Entry Program
• Additional tools
• Confined Space Classification Guidance
• Confined Space Inventory Tool
• Hazard Evaluation Guidance
• Sample Permit-Required Confined Space Sign
• Sample Confined Space Entry procedure
• Sample Confined Space Permit
• Sample Rescue Drill Procedure
• Training Content Tool
• Sample Confined Space Powerpoint Training
• Sample Permit-Required Confined Space Entry
  Program

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????????s

• Even more questions Come see us at the ISRI
  Booth in the middle of the exhibition hall.

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Contact Information

• First Environment
• Corporate Headquarters
• 91 Fulton Street
• Boonton, New Jersey 07005
• Tel [phone]
• Fax [phone]
• www.firstenvironment.com
• Betsy Delaney
• end_at_firstenvironment.com
• Tod Delaney
• Tod_at_firstenvironment.com
• Reeva Schiffman Kymer
• ris_at_firstenvironment.com

• Offices in
• California
• District of Columbia
• Illinois
• Georgia
• Mississippi
• New York
• New Jersey
• Puerto Rico
• Ontario, Canada

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Safety Blueprint Core Elements RIOS Element
Safety Policy Policy
Communications Communication
Safety Results Tracking Monitoring and Measurement Improvement Planning
Goal Setting Monitoring and Measurement Improvement Planning
Employee Involvement Management Structure / Resources and Facilities Communication
Work Rules Operational Controls Monitoring and Measurement QEHS Management System Audits
Progressive Discipline Nonconformance and Corrective and Preventive Action
Reward Recognition Training Communication
Hiring for Safety Management Structure / Resources and Facilities
Orientation Program Training
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Safety Blueprint Core Elements RIOS Element
Ongoing Training Training
Safety Committee Management Structure / Resources and Facilities
Self Inspection Monitoring and Measurement - EHS Compliance QEHS Management System Audits
Self Inspection Follow-up Nonconformance and Corrective and Preventive Action
Accident Investigation Nonconformance and Corrective and Preventive Action
Regulatory Compliance Legal, Product and Other Relevant Requirements Operational Controls Monitoring and Measurement EHS Compliance
Emergency Rescue Emergency Preparedness
Emergency Disaster Planning Emergency Preparedness
Return to Work Communication
Visitor Controls Communication Operational Controls