Intro to MS PowerPoint: Making an Electronic Presentation

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Intro to MS PowerPoint - Making an
Electronic Presentation

• Yi Guan-Raczkowski
• Educational Technology Specialist
• yguan_at_qvcc.commnet.edu
• QVCC (860) 774 -1160
• TRCC [phone]
• MXCC (860) 343 - 5783
• http//www.qvcc.commnet.edu/people/yi
• On-line Workshop Handouts
• http//www.qvcc.commnet.edu/people/workshops

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Intro to MS PowerPoint Making an Electronic
Presentation

• Introduction to PowerPoint
• PowerPoint common tools
• Make a presentation with a template
• Modify a template
• Customize a template

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Introduction to PowerPoint

• An electronic presentation with text, hypertext,
  graphics, sound, animations, charts, video clips
• Import MS-word file, tables Excel-spreadsheets,
  charts
• Save the presentation as web pages
• Example of a presentation (bslide, webpresent)
• Ways of view slides
• Normal view, outline view, slide view, slide
  sorter view, slide show. Use Esc to quit the
  slide show.
• bslide, web present-Designed background, auto
  slide show, click-mouse manual show, sound,
  Links to slides/web site

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PowerPoint View Options

• Normal View
• View outline, slide, and notes
• Outline View
• View, create, or modify the slide text
• Slide view
• View, create or modify a slide with text,
  graphics, and etc.
• Slide Sorter View
• Overview of a group of slides, make transitions
  between slides
• Slide Show
• Show slides

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Copy Practice Files

• Copy work files from the floppy disk to the hard
  drive C using Windows Explorer
• Create a folder with your name on My Documents in
  C drive.
• Start-Programs-Windows Explorer
• On the left window, look for My Document folder
  and double-click.
• File-new-folder
• On the right window, type your name as the
  folder name.
• Copy all the files from the floppy disk to your
  folder.
• On the left window, look for A drive and double
  click the drive icon
• Drag all files on the right window to your folder
  on the left window.
• Open the file bslide
• Locate the file named bslide in your folder in
  the left window. Double click on the file.

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PowerPoint Window

• Open the PowerPoint
• Start-Programs-Microsoft-PowerPoint
• Select Template Design-Select a template-select
  a layout
• PowerPoint Windows
• Outline window, slide window, notes window,
  minimize, resize, close, move windows around,
  change window sizes
• title bar, menu bar, standard toolbar, formatting
  toolbar, drawing toolbars
• flip slides , normal view, outline view,
  slide view, slide sorter view, slide show

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Separate Standard and Formatting Toolbars

• Go to Tools, select Customize
• Select Option tab if necessary.
• Uncheck Standard and Formatting toolbars share
  one row.
• Click Close.

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Menu Bar New Feature

• Click the arrow to get more commands

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PowerPoint Window

• Tool bars
• Outline
• Slide
• Notes

Change Window Size
Change Page
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PowerPoint Window

• Title bar
• Menu bar
• Standard Toolbar
• Formatting Toolbar
• Page Flip Buttons
• View bar

• Double-click to see the subtext

• Change view size

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Menu Bar-File, Edit, View, Insert, tools

• Menu Bar
• File-New-select
  -select a template-select a layout
• File-Print-select pure Black White
• select handout in Print What window-select
  number of pages
• Select Notes Pages to print notes
• Edit
• To use editing tools, you must highlight text or
  graphics first
• View-Master-Slide Master (Insert a clipart)
• This allows you to make a slide show background
  template. Select go back to slide view
  and so that you can work on a single slide.
• View-BlackWhite, View-Slide miniature,
  View-Toolbars-Standard/formatting
• Insert-New Slide, Insert-Picture-from Clipart,
  Insert-Picture-from File
• Tools-Spelling

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Menu Bar-Slide Show

• Menu Bar
• Slide Show
• View show
• Rehearse Timings-click mouse to time the slide
  show
• Set Up Show
• Manually-advance slides with mouse clicking
• Using timing if present, Select Loop
  continuously until Esc
• Window
• Select a file to activate the file window

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PowerPoint Standard Tools

• Standard tools new, open, save, e-mail, print,
  spell checking, cut, copy, paste, format painter,
  undo typing, cant redo
• insert hyperlinks type in a web page
  address
• table tools , draw a table
• insert chart , new slide ,
  insert clip art , insert file ,
  
• slide layout change a layout of a
  slide, select a layout
• Outline adjustment click the icon to
  show the title of the slides on the outline view.
• Show formatting show a different
  format
• Black and White View
• zoom , office assistant

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PowerPoint Formatting Tools

• font, size, bold, italic, underline,shadow,
  alignments, bullets
• Select a bullet (select text first)
• format-bullet-bullet from-color-size
• Paragraph spacing, promote, demote
• Animation-set up animated text for a slide
• Common Tasks
• New Slide
• Create a new slide
• Slide Layout
• Change a layout format
• Apply Design
• Click on this and change the template

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Steps of Making a PowerPoint Presentation

• Create a background and text boxes with
• A template
• A modified template
• Drawing tools
• Create slides with text, graphics and save the
  presentation
• Add additional features to slides
• Set up action buttons or text links to a slide or
  a web site.
• Add date, slide number, or foot notes to all
  slides.
• Set up transitions between slides.
• Set up effects for showing text in a slide.
• Set up a way of showing a slide show,
  automatically or manually changing a slide .

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Create a New Presentation with a template

• Start-Programs-Microsoft PowerPoint
• Select Design Template

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Select a Layout

• A layout for text, table, image, organization
  chart, and Excel chart.

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Text in a Slide and a New Slide

• Text in a slide
• Type text in a slide in the slide view
• Type text in the normal or the outline view
• Use to change the level of a
  text
• Create a next slide
• In the slide view
• Click
• Select a layout format, click OK.
• Type title and text in a slide
• In the normal or the outline view
• Move the cursor to the end of the text, hit Enter
  and click to move the cursor to the
  beginning of a slide
• Type the title, hit enter. Use Tab key or
  to move the cursor to the text box in the same
  slide. Type text.

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Modify Text in a Slide

• Highlight the text and use formatting tools to
  make changes on font style and size, text
  alignment.
• Move the text box by dragging the border
• Resize the text box by dragging the corner square
• Resizing the text box may change the size
  automatically.

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Work on Notes

• Notes may act as a reminder when you are making a
  presentation. You may print a note as reference
  during presentation.
• Drag the bottom of PowerPoint window up till you
  have enough space to type notes. Type notes.

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Insert a Clip Art in a Slide

• Insert-Picture-Clip Art-select a category-select
  a clip art-select insert clip

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Resize and Move a Graphic

• Drag the corner square to change the size
  proportionally
• Drag the middle square to change the size on one
  dimension
• Point the graphic and drag it to move it around

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Insert a Graphic from a Floppy Disk

• Insert-Picture-From File-Select A

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Insert a Graphic from a Floppy Disk

• Select the graphic file

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Insert a Clip Art from Clip Gallery On-line

• Insert-Picture-Clip Art
• Select
• The Microsoft Clip Gallery site will be opened
  with Internet Explorer
• Click Browse link, select a category and click
  Go

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Download the Image from Clip Gallery

• Click an image download icon.
• The clip art gallery window will open.
• Click the image.
• select to insert the image.
• Select , select a category, click
  to add the image to the clip art gallery.
• The animation clip art will be shown when you are
  in Slide Show view by clicking

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PowerPoint Drawing Tools

• Drawing tools-bottom of the window
• Select new slide icon
• AutoShapes-select a shape, draw a shape
• Fill Color-select a color for the shape
• Insert WordArt-select a word art-type text
• Format word art-select a color
• Text box-type in text

Word Art
Draw a shape and fill colors with
Change the size of the shape
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Slide Transition and Text Animation

• Go to slide sorter view
• CtrlA to select all slides
• Select a transition effect and an animation effect

• Transition effect

• Animation effect

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Slide Control Tools

• On slide show, slide Control Icon
• Next, Previous, Go to-select a slide
• Pen-use pen tool to mark important point on the
  slide
• Go to next or previous slide to erase the marks
• Pen Color-select a color for the pen
• Erase pen
• Screen-Erase pen
• Pointer options-Arrow to go back to mouse
  clicking mode.
• End Show or Esc

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Show a Presentation

• Set up a way of showing a slide
• Show a presentation with mouse-clicking or arrow
  keys
• If you want to show a presentation in this way,
  you directly click on the .
• Show a presentation with automatic loops
• Slide Show-Set up show-select
  and
• Slide Show-Rehearse Timings
• Click the mouse to time the advancement of all
  slides.
• Click Yes.
• Click on to show the automatic
  presentation.
• Before you show the presentation, you click on
  the first slide on the left window to set up the
  beginning slide for the presentation .

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Print Slides

• File-Print
• In the Print What box, select slides
• This set up prints color slides.
• This is commonly used to print a PowerPoint slide
  on a transparency.

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Print Handouts

• File-Print
• In Print What box, select Handouts
• Check
• Select a number (2,3,4,6,9) for Slides per pages
  box.
• 3 prints slides like

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Print Notes

• File-Print
• Select Notes Pages in Print What box.
• Check
• The note will look like this.
• This is a helpful reminder for your speech.

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Modify a Template

• View-Master-Slide Master
• You are in the slide template view, when you make
  any changes in this view, all the slides will be
  changed.
• Like working on a slide, you may insert a
  graphic, change text color, style, and size.
• Go back to normal view by clicking
• In the normal view, you can type text, add
  graphics and create new slides

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A Template View

• Add a graphic, change fonts will result change on
  all slides

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Customize a Template

• In desktop, double-click on the PowerPoint 2000
  icon
• Select Blank presentation
• In PowerPoint window
• New -Choose an auto layout-OK
• Create a slide master (template)
• View-Master-Slide Master
• Make a two color background
• Format-Background, pull down the color picker
  arrow
• Fill Effect-Gradient-Two Color-pick color1 as
  light blue and color2 as black, select an
  effect
• Make texture background-Format-Background
• Fill Effect- Texture-select a texture
• You can also import graphics or draw graphics in
  the background on the slide master
• Adjust text font and color
• Select the text box and change font, style, size,
  color

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Create a New Presentation-Blank

• Start-programs-Microsoft PowerPoint-Blank
  Presentation

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Choose an Auto Layout

• New slide show icon

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Format-Background
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Fill Effect-Texture

• Select a texture

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Set up Text in the Template

• Adjust the color or font of the text box
• Highlight the text, click to select a
  color.
• Highlight the text, select a font style and a
  size for a level of text

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Create Slides and Show a Presentation

• Go back to Normal View by clicking
• Follow the instructions of making slides with a
  template
• Type in text in the left window. Use
  to adjust text level or create a new slide
• Add necessary graphics
• Add transition and animation effects
• Set up slide show
• Manually controlled presentation
• Automatic presentation
• Play the slides by clicking

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Help Menu-Index

• Help Menu provides instructions to perform an
  operation.
• Go to Help and select
• Type background in Index box, click on
• Select the topic on the topic window.
• Follow the instruction.

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Help Menu-Answer Wizard

• In the Help window
• Click
• Type in the question.
• Click
• Select the topic
• Follow the instruction