Inserting Shapes and WordArt

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Chapter 12

• Inserting Shapes and WordArt

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Inserting Shapes, WordArt, and More

• Create shapes, text boxes, and WordArt to add
  visual appeal to a Word document.
• After you add a shape or text box, you can use a
  variety of tools to customize its appearance.
• WordArt enables you to present text in a variety
  of shapes.

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Drawing Shapes

• Click the Shapes button in the Illustrations
  group of the Insert tab to open a drop-down
  list with the various shapes you can draw in a
  document.
• After you click a shape in the drop-down list,
  drag with the crosshair pointer in the document
  to draw the shape in the desired position and
  size.

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Formatting Shapes

• After you draw a shape, the Drawing Tools Format
  tab appears.
• The tab also reappears any time you select a
  shape in the document.
• Use the tools on the tab to change formatting for
  the selected shape.

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Formatting Shapes

• For example, you can use the gallery in the Shape
  Styles group of the Drawing Tools Format tab to
  apply a predefined style to a shape.
• Use other tools to change shape line and fill
  colors, add 3-D Effects, and more.

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Drawing Lines

• The Lines group of the Shapes drop-down list
  offers a variety of types of lines you can draw,
  with and without arrowheads.
• Some of the lines are straight lines, while
  others are curved and angled connectors.

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Drawing Lines

• After you click the desired type of line in the
  drop-down list, drag with the crosshair pointer
  to draw the line.
• Press and hold the Shift key when dragging to
  draw a straight horizontal or vertical line.
• Connector lines may include a yellow adjustment
  handle that you can drag to reshape the
  connector line.

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Drawing Enclosed Shapes

• The other groups on the Shapes drop-down list
  enable you to draw enclosed shapes such as
  various polygons, arrows, stars and banners, and
  more.
• After clicking the desired shape in the Shapes
  drop-down list, drag diagonally to draw the
  shape.
• Press and hold Shift while dragging to preserve
  the shapes proportions. For example, click the
  Rectangle shape and press and hold Shift while
  dragging to draw a perfect square.

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Copying Shapes

• Rather than creating and formatting a shape
  multiple times, you can create and format a shape
  once and copy it in the document.
• Click the shape to select it, and then click the
  Copy button in the Clipboard group of the Home
  tab.
• Click to position the insertion point at the
  location where you want to paste the copy, and
  click the Paste button in the Clipboard group of
  the Home tab.
• Pressing and holding Ctrl while dragging also
  copies the shape.

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Inserting Text in Shapes

• Add text inside an enclosed shape to create a
  more complete illustration.
• Click the Edit text button in the Insert Shapes
  group of the Drawing Tools Format tab to
  position the insertion point in the selected
  shape.
• Type the desired text.

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Inserting Text in Shapes

• After entering the text, you can use the choices
  on the Home tab to apply text formatting.
• Use the choices on the Text Box Tools Format tab
  to change the formatting for the shape itself.

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Checkpoint

• What button in the Illustrations group of the
  Insert tab enables you to draw circles, squares,
  and lines?
• What is the basic process for drawing a line or
  enclosed shape?
• What key do you press while dragging to create a
  straight line or perfectly-proportioned shape?
• What tab offers the choices for apply formatting
  like a style or 3-D formatting to as drawn
  object?
• How do you add text to an enclosed shape?
• Name at least one method for copying shapes.

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Drawing a Text Box

• Rather than using a predefined text box, you can
  insert a text box and position and format it as
  you prefer.
• Click the Text Box button in the Text group of
  the Insert tab, and click Draw Text Box.
• Drag to create the text box, and then type the
  text.

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Formatting a Text Box

• When you insert or select a text box, the Text
  Box Tools Format tab becomes active.
• Use the buttons on this tab to format the text
  box, such as changing text direction, resizing
  the box, applying a style, or applying a
  shadow effect.

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Linking Text Boxes

• Create several text boxes and then have text flow
  from one to another by linking the text boxes.
• First draw all the text boxes.
• Select the first text box to link.
• Click the Create Link button in the Text group
  of the Text Box Tools Format tab.
• Click the text box to link.

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Linking Text Boxes

• Repeat the process to link additional text boxes.
  
• To break a link between text boxes, click the
  first text box, and then click the Break Link
  button on the Text group of the Text Box Tools
  Format tab.
• An enclosed shape that holds text also can be
  linked to another text box.

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Selecting Objects

• Select one or more objects to format, move, or
  align them.
• Click a single object to select it.
• To select multiple objects, click the Select
  button in the Editing group of the Home tab,
  and then click Select Objects in the drop-down
  list.
• Then drag with the mouse over all the objects to
  select.
• Click Select and then Select Objects again to
  turn off object selection.

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Resizing and Aligning Objects

• To resize an object from the center outward,
  press and hold the Ctrl key while dragging one of
  the object handles.
• To nudge a selected object by a small increment,
  press an arrow key on the keyboard.
• To align multiple selected objects relative to
  one another, such as aligning all their left
  edges, use the choices on the drop-down list
  that appears when you click the Align button in
  the Arrange group of the Drawing Tools Format
  tab.

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Checkpoint

• Why might you use a text box in a document?
• How do insert a plain text box that you can
  format yourself?
• How do you link two text boxes?
• Name at least one method for selecting multiple
  objects.
• How do you nudge an object?

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Creating WordArt Text

• The WordArt feature distorts or modifies text to
  conform to a shape.
• Use WordArt for any more decorative text
  application, such as logos, letterhead, flyer
  titles, or headings.

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Creating WordArt Text

• Click the WordArt button in the Text group of the
  Insert tab to open the WordArt drop-down list.
• Click a WordArt style.

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Creating WordArt Text

• In the WordArt text dialog box that appears, type
  the desired text and choose font formatting, if
  desired.
• Click OK, and the WordArt object appears in the
  document.

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Editing WordArt Text

• When a WordArt object is selected, the WordArt
  Tools Format tab offers settings for changing the
  WordArt.
• To change the WordArt text, click the Edit Text
  button in the Edit group to open the Edit WordArt
  Text dialog box.
• Make changes as needed, and click OK.

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Customizing WordArt Styles

• The choices in the WordArt Styles group of the
  WordArt Tools Format tab enable you to change the
  design of he WordArt.
• Click the More button to display and select
  another overall WordArt Style.
• To change the WordArt shape, click the Change
  WordArt Shape button in the group, and then
  click the desired shape in the gallery that
  appears.

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More WordArt Formatting

• Drag sizing handles to change the size of the
  selected WordArt, or use the Shape Height and
  Shape Width text boxes in the Size group of the
  WordArt Tools Format tab.
• Use the choices in the Shadow Effects and 3-D
  Effects groups of the WordArt Tools Format tab
  to apply special effects to the WordArt.
• The Arrange group offers alignment and wrapping
  choices.

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Checkpoint

• What is WordArt?
• Name at least one example of when you might use
  WordArt in a document.
• How do you insert a WordArt object?
• What toolbar offers the choices for formatting
  WordArt?
• How do you edit a WordArt object?

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Wrap Up

• Use the Shapes button in the Illustrations group
  of the Insert tab to draw a variety of shapes in
  a document.
• Draw either lines or enclosed shapes.
• When a shape is selected, the Drawing Tools
  Format tab offers choices for formatting the
  shape.
• Copying an already formatted shape saves time and
  work.
• Add text to a shape to create a customized text
  box.

• Create and format a plain text box for a totally
  custom effect.
• Use the choices on the Text Box Tools Format tab
  to format a selected text box.
• Link text boxes so that text flows from one to
  the next.
• Select multiple objects to align or format them.
  
• Insert WordArt to create text with special shapes
  and effects.