Textbook Coordinator One Person Show

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Textbook CoordinatorOne Person Show
Ann McGuffey amcguffey_at_duncanvilleisd.org Dana
Wiest dana.wiest_at_ectorcountyisd.org
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What are your distinct parameters?

• Size? Number of schools?
  Department?
• Large district operates on a larger scale
• Small districts have less time to commit
• to the job of textbooks
• Pop 26,000 37 schools Finance Dept
• Pop 13,000 18 schools Curriculum Dept
• Functions within a small district are similar to
  functions within a campus in a large district!

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What is your job description?

• Responsible for TEA books or all textbooks in the
  district?
• District purchased campus purchased grants
  stimulus
• Responsible for ancillary material?
• Teacher editions? Teacher material?
• Responsible for inventory distribution
  storage?
• Responsible for ordering EMAT EVI
• replacement of lost?
• Responsible for adoption/selection?
• Responsible for implementation?
• Get to know local and state policies related to
  textbook management. Check with your district
  for location of school board policies and make
  sure you understand policies pertaining to
  textbooks.

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Some Typical Job Responsibilities

• Communication
• Adoption
• Implementation
• Respond to TEA requests
• Textbook covers
• Hire and train support staff
• Out of adoption books
• Surplus books

• Inventory
• Audit
• Order books
• Receive books
• Distribute books
• Keep track of books
• Collect textbook money
• Collect ordering data
• Training

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Knowledge - Skills - Abilities

• Accounting and budgeting knowledge
• Experienced working with students, parents, and
  staff
• Computer and typing competency
• Experienced in using district student data system
• Experienced using textbook management software or
  system
• Organization skills to manage inventory records
  accurately
• Staff management skills
• Experienced in the Texas state instructional
  materials systems
• Public speaking skills
• Skills in written and verbal communication
• Ability to lift and move up to 45 pounds by hand
• Familiar with warehouse equipment and procedures
• Must have ability to track multiple ongoing
  projects and be detail oriented

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Check out organize your space

• Where is my stuff?
• Sharing spaces
• Textbook warehouse vs. Textbook closet
• Using classrooms to store material

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Textbooks is my only job versus textbook is one
of many jobs

• Set priorities
• Multi-task
• Delegate - Ask for help
• Make sure someone up the chain of command knows
  the importance of your job.

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Set Your Priorities

• Pull together a calendar
• Set up a time line
• Internal vs. external deadlines
• What are your district expectations?
• What are TEA Expectation?
• State and district expectations may be different
  state deadlines trump the district!
• Annual order EVI order
• Reporting surplus Filling surplus requests
• Supplemental orders Audits
• Worn out books EVI returns
• Adoption/selection Implementation

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No distractions

• When accuracy in a task is important set up a
  place to work in isolation to improve accuracy.
• Calculations and number crunching
• Population
• Eligibility

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Delegate or Ask for Help

• Who can help you?
• Secretary
• Warehouse
• Inventory
• Other District Textbook Coordinators
• Peers
• When are they available?
• What can they do?
• What happens when you are out sick or go on
  vacation?

Trained back up is your districts safety net!
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Importance of communicating your world view to
others in your district

• District administrators
• Instructors
• Parents and students
• Warehouse staff
• Purchasing/Finance
• Curriculum
• Instruction

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Importance of contacts

• Training and face to face interaction with other
  district textbook coordinators is important
• TCAT- http//www.tcat.org/
• Regional organizations
• Region 4 - http//regionivtextbooks.org/
• Region 6 - http//regionvitextbooks.org/
• Region 7 - http//regionviitextbooks.org/
• Region 10 11 http//nttca.org/
• TASBO
• TEA

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The Language of Textbooks

• Inventory vs. Audit
• Damaged vs. Worn vs. Defective
• Free vs. Free with order
• of teachers or students vs. quota
• Conforming vs. Non-conforming
• Enrichment vs. Foundation
• Bid package vs. Ancillaries
• Closed vs. Open
• MLC to PIEMS number

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Alphabet Soup

• EMAT EVI ESL OA IEP ARD
• SBOE TEKS TAKS MLC
• ISBN 10 ISBN 13
• TEX-009 TEX-012 TEX-013
• SANCMATNOTREVDBYSBOE
• TRP MLHANDCONN CMPT