SIRSI Items

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SIRSI Items
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Create Custom Toolbar

• Note it is possible you have already set the
  properties. It doesnt hurt to do it again -)
  Better to be safe than sorry!
• Rt. Click empty space on circ toolbar
• Select Add Button
• Select Calladd
• Click Select Function Key OK on None
• Rt. Click on Add volumes and call numbers
  button (Calladd), select properties
• At window scroll down to fields

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Create Custom Toolbar (continued)

• At library field, select your school
• At field class scheme, select Dewey
• At field type, select book
• At field home location, select on-shelf
• At field item cat1, select non-fiction
• At field item cat2, select your school level
• Select Preferences
• Select Desktop, Toolbar, Save as
• Give new toolbar a name (excircnew)

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Create Custom Toolbar (continued)

• Follow the same steps to add the Call Edit
  button. The properties need to be set the same as
  they were for Calladd. You will need to save
  it in the same way also.
• The toolbar can remain named as Circnew.

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Special Circulation ButtonMark Item Used

• You can scan books students used in the library
  but didnt check out.
• Good for usage statistics
• Select Special Circulation button
• Double Books button
• Select Mark Item Used
• Book with Hand button
• Scan Item ID
• Click OK

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Special Circulation ButtonInventory

• Do this with all new books or newly processed
  books with district barcodes when you first get
  them.
• Select Special Circulation button
• Select Inventory
• Book with pencil button
• Scan Item ID
• Click OK

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Marking an Item Missing

• If a book is lost or misplaced, but there is some
  possibility of it being returned, discharge the
  item, mark it missing, and bill the user if it
  hasnt been paid for. (Billing information is in
  SIRSI Users notes.)
• Select Item Maintenance button
• open book button
• Select Missing (?)
• Type Item ID or search for item and use Current
  Item button
• Click OK
• Note DO NOT put student information on an item
  record.

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Marking an Item Lost

• If the book is damaged or destroyed, you know it
  will never be back in circulation, but you need
  to bill the student, mark the item Lost.
• Select Item Maintenance button
• Select Lost (Open book in gray)
• Type Item ID or search for item and use Current
  Item button
• Click OK

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When to Remove An Item

• If a book will never be back in circulation and
  has been paid for, remove the item from SIRSI.
• Select Item Maintenance button
• open book button
• Select Remove Title, Call Number or Copies
  button
• open book with red X
• Type Item ID or search for item and use Current
  Item button
• Click OK

10
Discard, Remove, and Weed Items

• You must do this before you box up items for
  discard
• Select Item Maintenance button
• open book button
• Select Remove Title, Call Numbers, or Copies
  button (book with red X)
• Type Item ID or search for item and use Current
  Item button
• Click OK

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Change a Barcode

• Do this if a barcode wont scan
• Select Item Maintenance button
• Select Barcode button
• Scan Item ID or type it in
• Click OK
• Scan new barcode (Item barcodes are 15 digits
  and always start with 3151100)
• Click OK

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Quick Title Count

• To find how many titles in your library (not
  volumes)
• Select Display Item
• open book with magnifying glass
• Click Search radio button
• Select General in pulldown box
• Type 0 in the box next to General
• Select Your library in library box
• Click OK

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Searching for Items

• Do this when item not found in catalog, or
  when adding volumes and call numbers
• Left click Display Item button (book with
  magnifying glass). Click the radio button and
  select the way you want to search
• Type in the title or author or scan ID
• Or, select General to search specific ISBN (no
  hyphens) -- this is a very handy search,
  especially when adding volumes or calls!
• Library leave on all
• Click OK

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Item Not in SIRSIWhat do you do?
Look up Item Display Item button
Exact ISBN not found anywhere
Exact ISBN in another library
Exact ISBN in your library
Send to Connie for processing
Add Copy
Add Call
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Add a Call

• Select CallAdd button
• Search General by ISBN (the most accurate way)
  
• Or, search by title
• Check to see if title, author, pub., ISBN, year
  pages match. If it matches exactly, select that
  item, then click View button at bottom of window
• Carefully examine the description, and then
  examine the vols/copies. Verify it is the exact
  same book.

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Add a Call continued

• If identical, then click Add Call Number button
  at bottom of window then, OK
• Verify the properties you set are correct (Refer
  to Add A Call or Copy Chart)
• Enter Price, if desired
• Scan in barcode box scan barcode (hint always
  scan barcodes last. The window will automatically
  close)
• Click Done Then Inventory item

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Add a Copy

• Select CallAdd button
• Search General by ISBN (the most accurate way)
• Or, search by title
• Click View then Click Description
• Click Vols/Copies scroll down to see if your
  library has the book

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Add a Copy continued

• Carefully examine the description, and then
  examine the vols/copies. Verify it is the exact
  same book.
• Verify if title, author, pub., ISBN, year pages
  match
• Click Add Copy button after selecting title from
  your library
• Enter price of book (if desired)
• Click in barcode box scan barcode
• Click OK Then Inventory item

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Add A Call or Copy - Note

• If you have multiple copies to add, it is easiest
  to separate them into Easy, Fiction, Non-Fiction,
  and Biography and set your properties as you
  enter each group.
• To change the properties, right click on the
  CallAdd button, choose properties, and set
  according to the chart.
• When adding your own calls/copies, be sure to
  stamp the book with your school name inside the
  front cover and on the title page.

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Add A Call or Copy - Note

• Do Not Add a call or copy to a record that looks
  like this
•        Displaying 1 of 1 volumes                  
                              
•  XX(283417.1)  (This is NOT a  valid call )  
  copy1     
• ID283417-1001     BOOK (PROCESSING)            
              
•   
• When you add a copy or call to this record and
  do not change the XX (283417.1) call number,
• that is the  number that comes up on Workflows
  and Webcat.   It is not a true call number.
•  
• Please wait a couple of weeks before you try to
  add to this record again and hopefully these
  records will have been edited.
•  
• When we run across these types of call numbers,
  XX(283417.1, we delete them from the system.

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Items Not Found in SIRSI

• If you cannot find the exact match, you will need
  to complete a processing request (found in
  Downloadable Files on the LMS webpage) and send
  the books to LMS for processing.
• DO NOT ADD BRIEF RECORDS!

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Add A Call or Copy Chart
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Add a Call or Copy Chart
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Encyclopedias, Reference Materials, or anything
with multiple volume items

• Please call Connie (3-2214) before trying to add
  encyclopedias, reference materials, or anything
  with multiple volume items

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Viewing Item Information

• Who has this book checked out?
• Use Item Search Display button
• Either search by scanning the Item ID or by title
• If searching by Item ID, the exact item will be
  found
• If searching by title, a list of all copies will
  appear, so locate the item you want from the
  search list and select that item

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Viewing Item Information(continued)

• At bottom of window, select button Display
  Vol/Copy
• Click gtgtgt tab, then select Checkouts tab to
  see current user
• To see who the previous user of a book, click on
  to the item id from the title search list. A
  white window pops up, the previous users ID is
  in the column on the right

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Viewing Item Information

• Who was the previous user of this book?
• Use Item Search Display button
• Either search by scanning the Item ID or by title
• If searching by Item ID, the exact item will be
  found
• If searching by title, a list of all copies will
  appear, so locate the item you want from the
  search list and select that item
• Click on the item id from the title search list.
  A white window pops up. The previous users ID
  is in the column on the right.

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Item Intransit Message

• If you get an Item Intransit message when you
  scan the barcode of a book, it means that the
  book belongs to another school or has been posted
  to the wrong school in the automation system.
  Put a sticky note on it indicating it is shown as
  Intransit and send through inner-school mail to
  Connie Adams SSC/LMS.

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SIRSI Items - Note

• Please notify Connie Adams (3-2214) in Library
  Media Services if you find errors in the SIRSI
  automation system records.