Clean Sweep

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Clean Sweep

• Its Your Destiny!
• September 2008

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Computer Requirement

• Destiny Library Manager is web based your
  circulation and technical processing computers
  should have internet access and support Internet
  Explorer 6 or higher.

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Destiny Library Manager

• Populated and ready to circulate materials April
  6, 2009.
• One day training sessions will be held April 6-9,
  2009.
• April 6-9 training sessions are for 1 library
  media specialists at each school. In schools
  where there is no library media specialist the
  library media clerk should attend.

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Information That Wont Transfer

• None of the information attached to students in
  Sirsi will transfer into Destiny.
• None of the statistical information in Sirsi will
  transfer into Destiny.

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Sweep up the Books (9/22-10/3)

• Students, Teachers, Administrators
• Classrooms, Offices, Homes
• Ask everyone to return any materials they are not
  currently using.

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Sweep out the Back Rooms (ASAP)

• Locate all the books in boxes in the back that
  need to be processed.
• Put your school barcode on them and send them to
  Library Media Services for processing.

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Clean Up the User Database

• Run the List Users with Checkouts report for
  Staff. Ask staff to verify that they have the
  materials listed. Mark LOST any items listed as
  checked out to teachers no longer at your school.
  
• Call Library Media Services to Mark Long Overdue
  Material LOST

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Weed (ongoing process)

• Weed
• Keep items that support your current academic and
  leisure reading needs
• Yard Sale--give materials to students and/or
  teachers that are in good contition but no longer
  are used and/or needed.
• Trash--throw away damaged or outdated items.

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Weed Items that are MUSTIE

• M.U.S.T.I.E.
• Misleading
• Ugly
• Superseded
• Trivial
• Irrelevant
• Elsewhere (item that can be borrowed through
  interlibrary loan)

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Inventory (9/9-10/24)

• Call Library Media Services before you begin to
  scan your materials.
• Inventory Start Date Report will be run
• Books checked out will be inventoried
• Scan all materials that are attached to MARC
  records

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Inventory

• What can we touch?
• It is on the shelf
• It is checked out to a current patron

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Run Reports (October 27)

• Run the Inventory Date BEFORE Report
• Gives a list of items that were inventoried
  BEFORE this inventory that were NOT inventoried
  this time.
• Run the Inventory Date NEVER report
• Gives a list of items that are in the database
  that have NEVER been inventoried.

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Reconcile Your Inventory(10/28-11/14)

• Use the Inventory Date BEFORE and the Inventory
  Date NEVER reports to identify items that are
  missing from your collection.
• Scan any items you find to inventory them and
  mark them off the printed list.

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Mark Items Missing (11/17-12/12)

• Mark any items that you were not able to locate
  MISSING.
• Use the Global Copy Edit feature in Sirsi Ecole
  to change each items location to MISSING.

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Reconcile

• Database of MARC records must match the inventory
• DISCARD any MARC record that does not correspond
  to an item you actually can account for
• If you cant touch it you dont have it
• Touch - it is on the shelf or the patron to whom
  it is charged is currently teaching or enrolled
  at your school site

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Matching RulesBibliographic Data

• Standard Number
• Title
• Material Type
• Author
• Publish Date

Strict Matching
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Why Reconcile?

• Clean database
• 168 schools
• 1 union catalog
• Accurate MARC records
• Reliable evaluations of collections
• Collection Development

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MARC Records sent to Follett (12/19)

• All textbooks will be discarded
• No brief records will be sent
• Not uniform
• Not Complete
• We will be adding equipement records
• Uniform record to which each school will attach
  barcodes and serial numbers

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Data ConversionBibliographic Data
Migration Overivew

• Upload database file to Follett for Conversion,
  Enhancement Cleanup (December 19, 2008)
• Media Specialists can continue to circulate
• Media Specialists cannot add/modify MARC records
  after data is sent to Follett

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Patron Data FieldsManaging Patrons
Destiny Pre-Defined Fields

• Barcode
• SiteShortName
• DistrictID
• LastName
• FirstName
• MiddleName
• Nickname
• Gender
• PatronType
• AccessLevel
• Status

• CardExpires
• GradeLevel
• Homeroom
• GraduationYear
• IsTeacher
• AcceptableUse
• PolicyOnFile
• BirthDate
• UserName
• Password
• (2) Email

(2) AddressLine1 (2) AddressLine2 (2) City (2)
State (2) ZipCode (2) PhoneNumber UserDefined1 Us
erDefined2 UserDefined3 UserDefined4 UserDefined5
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Clean Up the Collection

• Weed
• Keep
• Yard Sale
• Trash
• Inventory
• Reconcile
• Match MARC records with actual items

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Title, Local Copy TagsBibliographic Data
Title (Centralized MARC) Title Author Publication
Info Subject Material Type Standard
Type Physical Description Annotations
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Circulation and Reports in Sirsi

• Sirsi Ecole had been paid for. It will be
  available until June 30, 2009.
• You can use Ecole to check in any books that have
  been checked out prior to March 26, 2009.
• You will be able to run overdue notices for
  materials that are not returned by the end of the
  school year.

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Collection Development Policy

• New Board Policy
• 8.12
• 8.1205
• Address new technology
• Align library media program to academic
  curriculum
• Develop a Vision statement and supporting goals
  for your program

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Using the EXC3EL Rubric

• Evaluate your program
• Set goals (no more that 3)
• Incorporate the goals into your collection
  development policy
• Evaluate your progress at the end of the year.

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Call us if you have any questions!

• Sandy Mann
• PX 45198
• Willard Kendrick
• PX 45125

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Notes