Organizing Information to Effectively Manage the International Program

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Organizing Information to Effectively Manage the
International Program

• May 27, 2002
• Andrew Fanara
• fanara.andrew_at_epa.gov

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How Should We Organize Program Information
Data?

• Task at Hand
• Identify and track programmatic information
• Primary Types of Information
• (1) Program contact information
• Correspondence between contacts
• (2) Mfg. Partner contact information
• (3) Mfg. Product/model information

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Benefits of Data Management

• Program contacts
• Facilitate communication
• Consistently apply program rules across countries
• Evaluate participation energy savings
• Manufacturers
• Consistent information about program rules
• Greater ease submitting contact product data
• Consumers/Buyers
• Current comprehensive product list

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Progress Since Last Meeting

• Developing a message board
• Facilitate communication between country contacts
  
• 4 to 8 weeks to implement
• EPA developing new database (istar) web site
• www.energystar.gov
• Partner, product models, product development
  process
• Give Partners ability to update information
  directly
• Formulating long term vision for managing partner
  product data

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Next Steps

• Short Term
• Data needs analysis
• What information does each country have?
• How is information managed?
• Plan for exchanging information with EPA
• Long Term
• Formulate implement vision for data management

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Data Needs Analysis

• Confirm our need to manage data
• Contacts / Partners / Products models
• Whats current state of our information?
• Database or spreadsheet?
• Access, Oracle, Excel, static documents
• Quantity and frequency of updating
• How is it used?
• Program evaluation
• Distributed to consumers -- web site
• Export/email data to EPA for review
• Readable format (Access or Excel preferred)
• Exchange IT contact information

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Goals of data needs analysis

• Understand and assess the current status of the
  international program
• Help to define our long term plan for improved
  management of program information

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Long Term Vision