Title: Information Technology UCSD Funding Models
1Information TechnologyUCSD Funding Models
- October 23, 2007
- Blair Stephenson
- University of California, San Diego
- Campus Budget Office
- (858) 534-6590
2IT at UCSD
- ACS - Academic Computing Services
- Provides services to support the computing needs
of students and the UCSD community. - ACT - Administrative Computing and
Telecommunications - Develops and supports the core UCSD
administrative computing and telecommunication
systems. - SDSC - San Diego Supercomputer
- A national laboratory for computational science
and engineering - Mission is to develop and apply high-performance
information technologies for science and society - Funded primarily by the National Science
Foundation Cyberinfrastructure grant. - Calit2 - California Institutes for
Telecommunications and Information Technology. - An experiment in inventing the collaborative
research environment for the digital future. - One of four institutes (UCSD partners with UCI).
- Hospital - supports their own separate
telecommunications.
3ACS
- ACS supports the computing needs of the
UCSD community, especially students
faculty. - Student accounts, printing accounts for on
campus labs, faculty websites, on-campus computer
repair, software distribution, and network
installation services. - Receives mostly institutional funding, but also
some recharge funding (fee-for-service)
for technicians services.
4ACT
- ACT Core administrative computing and
telecommunication systems. - Blink, Triton Link, MyServices, the Link
family, IFIS, ISIS, PPS, the campus telephone
system, the campus network, electronic mail,
security, and more. - Receives permanent and temporary institutional
funding, Vice Chancellor Assessments, other
telecommunication recharges (i.e. voicemail,
international long distance) and funding from
flat monthly Communication User (CU) fees.
5Administrative Computing
- Core Systems on Campus
- Administration Office
- Enterprise Web Application Development (EDWAD)
- Campus Integrated Systems
- Portal Services
- Data Warehouse
- Funded by Permanent Temporary funding
6Information Systems (IS)
- The data center of UCSD
- Receives permanent funding
- Requires additional funding to sustain growth,
and improve system capacity for the three
components of campus computing - Payroll Personnel System (PPS) contains payroll
and personnel information for all University
employees. - Integrated Financial Information System (IFIS)
contains integrated processes and applications
that support the administration of UCSD's
financial data (accounting, budget and staffing
data, purchasing online, travel). - Integrated Student Information System (ISIS)
contains the processes and applications that
support students' needs and the maintenance of
records (academic records, admissions, course
schedules, facilities schedule, housing
applications).
7Information System Funding Plan
- IS is funded by the permanent budget VC
Assessments. - Total base budget is 6 million
- An IS upgrade plan consists of three computing
upgrades from 2000/01 to 2007/08 - Total projected cost 11.9M over 8 years.
- The Vice Chancellor-Business Affairs contributed
1.5 million, leaving 10.4 million to be funded - The assessment model is designed to allot the
costs proportionately to the degree each unit
benefits.
8Information SystemsAssessment Matrix
The system utilization statistics of the PPS,
IFIS, ISIS components are used for weighting
the individual component pro-rata bases
9Next Generation Network (NGN)
- An enhanced data and voice network
- Provides enhanced communication services and
technology, including - Faster data connections and Internet bandwidth
- Expanded help desk services
- Better network security
- Increased network services
- Resources for network
- repairs and upgrades
- Wireless equipment and services
- E-mail, active directory, and
- other network services
10NGN Funding Model
- Pre-NGN, program funded with
- Permanent funding
- Surcharges on additional voice services requested
- Port (IP) charges
- VC Assessments for unfunded upgrades
- New NGN Funding Model developed over 3.5 years
with intensive modeling, projections, technical
financial study - Funded with
- Flat monthly Communication User fee (CU)
- Permanent and Temporary Funding, and
- Vice Chancellor assessments
11NGN Funding Model
- Funding Model Objectives
- Secure sufficient funding to sustain a
state-of-the-art campus network - Minimize financial impact on departments and
sponsored projects - Establish a stable, simple and predictable
charging mechanism that recognizes the
unification of voice and data technologies - Eliminate the inconsistencies and inequities of
current recharge mechanism - Eliminate existing phone line charges
- Eliminate existing computer network charges
- Eliminate telephone feature package charges
- Reduce telephone toll charges by 40
- A number of committees formed to provide
oversight and monitoring to NGN - Committees include policy, upgrade
prioritization, Communication User policies,
rebate - Two phases of NGN
- NGN1 July 2001 June 2006
- NGN2 July 2006 June 2011
12NGN Funding Overview
NGN 1 July 2001 June 2006
- Costs were estimated at 9.9 million per year
for the first 5 years - Communication User fees (CU) fees fixed at
60 per month for 5 years - Annual VC assessments of 1.4 million planned
- Temporary funding sufficient to eliminate
assessments through 2004/05 - 1 million from ICR
- The first assessment was in 2005/06 for 300
thousand
- NGN 2 July 2006 June 2011
- Increased CU fees, intended to eliminate VC
subsidy and ICR funding by the end of NGN2 - Permanent and temporary funding sources projected
at 1.6 million/year - Unlimited domestic long-distance service,
eliminates monthly recharges
13NGN Funding Plan(000s)
All figures are in thousands
14NGN Communication User (CU) Fee
- CU Fee is levied against the department for each
employee who qualifies as a
Communication User - follows payroll charges
- CU fee rate is calculated by dividing the cost by
number of users. - Charges for Med Center, postdoctoral fellows,
graduate students, and off-campus customers will
increase at different percentages from on-campus
rates - Off-campus rates will include costs for the
communication line from the off-campus site back
to the main campus network. - Postdoctoral fellow rates will increase from 33
of a standard Communications User to 40 in the
first year, and by an additional 5 each
succeeding year. - Graduate student rates, charged to the academic
vice chancellors as an element of instruction,
will be raised from 20 to 30 of a standard
Communications User because of a significant
increase in data use.
15NGN Communication User Fee
- Contract and Grants pay proportionate
CU Fees based on percentage of
salary of User (grants vs. non-grants) - CU paid fully or partially by grant, CU fee paid
by grant - If CU is paid primarily by nongrant
- Postdoctoral fellow rates will increase from 33
of a standard Communications User to 40 in the
first year, and by an additional 5 each
succeeding year. - Graduate student rates, charged to the academic
vice chancellors as an element of instruction,
will be raised from 20 to 30 of a standard
Communications User because of a significant
increase in data use. - GAAP was used to set the rates, and then were
confirmed by outside auditors.
16NGN Communication User Fee Schedule
17NGN Communication User (CU) Fee
- We believe CU Fee Model is fair
- Good bridging model between individual charges
and overall, overhead service charges - As the gap between voice and data grows smaller,
and the need for computing services in most jobs
becomes unavoidable, such services move more into
the realm of being a utility service (such as
electricity and water). - Costs are more accurately identified and assessed
when charged by user. - Lowers overhead costs
- Determining actual costs for all services is
costly model provides a very close approximation
without overhead of actual bill
18Questions?
- For any question regarding ACT
- Sheryl Gerbracht
- Budget Director, ACT
- Phone (858) 534-7339
- E-mail sgerbracht_at_ucsd.edu