School Census: School Workforce pilots

1
School Census School Workforce pilots

• Sue Greenaway and Gwen Baulch
• Data Services Group, DfES

2
Agenda for Today

• 10.30 Arrival and coffee
• 11.00-11.30 Update
• 11.30-12.30 Data Dissemination
• 12.30-12.45 DISC presentation
• 12.45-13.45 Lunch (including demo of DISC)
• 13.45-14.45 Discussion groups
• 14.45-15.00 Plenary

3
School Workforce Benefits

• Schools and LEAs will have access to improved
  information on the school workforce
• Recruitment, retention, turnover
• Equal opportunities monitoring
• Sickness absence
• Salary information, including use of allowances
• Support staff
• Census-type arrangements for school workforce

4
Rationalising existing surveys

• 618G Teachers in Service and Teacher Vacancies
• Annual School Census - Staff Information
• NEOSTs Resignations and Recruitment Survey
• OMEs Teachers Pay Survey
• Secondary School Curriculum and Staffing Survey

5
Use of data in the Centre

• Evaluation of Workload Agreement
• Designing new Recruitment and Retention
  Strategies
• DfES Response to Maths Inquiry
• RRA monitoring
• Fill Substantial gaps in sectors knowledge

6
SWF Pilots Contacts in DfES

• Gwen Baulch, Sue Greenaway Project Management
• Andy Clarke, Helen Barugh Analysis and
  Statistics
• Helen Marshall, Ryan Murray, Steve Ward Survey
  Knowledge
• Steve Bibby Data Collection Mechanisms
• Jim Foley, Mark Ashley, Jan Penn Data
  Dissemination
• Peter Ayre, Alan Parker - LEA Experience
• Ian Watson - School Software Supplier liaison
• Jim Long, Sue Howes other technical support
• Sue Pickerill - Communications

7
Pilot LEAs
8
Data requirements Overview of Census
9
What will happen from 2006 to 2008 ?
Pilot LEAs
Roll-Out
Non-pilot LEAs
10
Schedule for pilot LEAs
11
Number of schools across pilot LEAs
12
Non-pilot LEA Pilot Schedule
13
Number of schools across non-pilot LEAs
14
MAY 06
Occassionals will not be collected in May 06
15
MAY 06
16
Where will the data come from in May 06?

• Carry out a data audit will the school, LEA, LA
  or 3rd party provide
• which data items in modules?
• majority of staff details is expected to come
  from schools
• contract / agreement
• Post duties
• which types of workforce (regular, agency, occ,
  TAs, support)?
• which types of schools (prim, sec, spec, CTCs,
  ACs, PRUs)?
• Which LEA- and School-employed staff ?

17
What you need to do for May 06?

• Carry out data audit
• Identify which secondary schools (up to 5) will
  take part let DfES know (Alan Parker) ensure
  they are aware of requirements
• Identify which software suppliers (schools and
  Authorities) will need to be ready for these
  schools for May 06 pilot let DfES know (Alan
  Parker) we need to ensure they understand our
  requirements
• Attend training sessions / prepare training for
  schools
• Look out for guidance to schools and LEA toolkit
  due over summer

18
Progress on DfES Actions

• Continuing to implement comms strategy DSP
  bulletin to Chief Exec and Schools via Spectrum
• Articles in several magazines (include. Unions)
• Consultation with unions through WAMG (Sept)
• Workshop to CTCs, Academies, NMSS
• A few visits to pilot LEAs and their schools
  actively following up queries from questionnaires
  with LEAs

19
Progress on DfES Actions

• Developing training for SWF and DISC
• Dedicated SWF page on TNet
• http//www.teachernet.gov.uk/management/tools/ims/
  swc/
• Forum on TNet will be ready for Autumn term
• School Guidance drafted
• LEA Tool Kit skeleton drafted

20
School Census School Workforce Level

• A Tool Kit for Local Authorities -Outline
  Contents
• Introduction Purpose
• Wider Perspective (IRU, Data Sharing Protocol,
  NRWS)
• Data Uses (national, local, school levels)
• Data Dissemination (how, to whom, other links?)
• Managing the Process in LAs (e.g. who leads?)
• Local Approaches (reflecting where data is held)
• Differentiated Support (according to phase)
• Training/Workshops (identifying need)
• Technical (DISC)
• Supporting Documents

21
DfES Actions still to do

• Ministerial Approval funding, programme
• Complete LEA Tool Kit
• Regulations, Fair Processing Notices
• Legal advice on teachers refusing to provide data
  
• For Schools - presentation and paper form for
  prep.
• Data flow diagram, SWF vs existing survey mapping
  school guidance, LEA tool kit
• Further comms with suppliers on Curriculum/Quals

22
Training on SWF Pilots

• Workshops for pilot LEAs in September and
  March.
• Will cover good practice on SWF data items.
• DISC training for pilot LEAs in March and
  April.
• Will cover general functionality of DISC portal
  and specific functionality of SWF blade.
• Relevant to staff within LEA responsible for
  collating data from schools.

23
Training on SWF Pilots

• Materials will be provided on which LEAs can base
  their training for schools.
• Training will either be provided on DfES sites at
  London, Darlington, Sheffield and Runcorn or
  on-site at pilot LEAs.

24
Next SWF Sub Rigs

• SWF Training Sub Rig 15 or 27 Sept? London
  or elsewhere?
• SWF Sub Rig 1st Feb
• SWF Training 7th March
• DISC Training (include. SWF) March/April

25
School Census School Workforce pilots

• Sue Greenaway and Gwen Baulch,
• Data Services Group, DfES

26
School Census School Workforce pilots

• Jan Penn
• Data Dissemination
• Data Services Group, DfES

27
Data Dissemination

• Context
• Objectives
• Scope of Data
• Approach
• Break-out session (30 mins)
• Summary of session feedback
• The next steps

28
Context

• A strand of the NRwS Data Sub-Programme
• Aim is to understand data use and access
  requirements for DfES, school, LEAs and partners
• Initial scope covers all data relating to schools
  and LEAs
• Shape the development of a consistent DfES
  approach to data access and dissemination
• Consider both immediate business needs and longer
  term strategy
• Terminology dissemination product

29
Objectives

• LEA requirements
• focus on the new School Workforce data collection
• Avoid duplication of effort
• Note
• Focus is on Requirements ideal world
• Delivery, style, etc will be later
• Assumption full/partial extracts available for
  download

30
Scope of Data

• New collection individual level
• Historical data
• 618G (LEA level)
• ASC Staff (school level)
• Other data-
• General Teaching Council (GTC)
• Teacher Training Agency (TTA)
• Advanced Skills Teacher (AST)
• School data (EduBase )
• ONS, eg census

31
Approach

• What has happened to date
• The starting point initial list of products
• Break-out session
• Consolidation
• Refinement email contact
• Circulation of list of final LEA requirements
• Feed into the wider Data Dissemination
  investigation

32
Break-Out Session

• LEA Objectives Form
• Requirements Feedback Form
• Be imaginative think wider than just straight
  listings, eg-
• Comparative analyses
• Add value by Linking to other datasets, eg
  Schools
• Capture issues
• Add comments
• Logistics of the session

33
Sessions Feedback

• How did it go overall?
• Many new products?
• Were the objectives useful?
• Any issues?
• Any other comments?

34
The Next Steps

• Please email me with any last minute ideas
• Feedback will be consolidated
• You will be contacted for more detail, eg
• Presentation style
• Priority
• Mode of delivery
• Other datasets linked
• Contact details jan.penn_at_dfes.gsi.gov.uk

35
Department for Education and Skills Data Services
Group DISC School Workforce Workshop July 2005
V1.1 06/07/2005
36

• The Collection of Data
• DSG manages many data collection exercises per
  year this involves
• Defining data to be collected and who will
  provide the data and when.
• Design and implementation of data collection
  mechanisms (paper forms, electronic submission of
  data files or web forms).
• The operation and management of the data
  collection process.
• Validation and cleaning of collected data ready
  for analysis and dissemination.
• DSG carefully manages the often conflicting
  requirements of maximising data quality and
  completeness, minimising the burden on data
  providers and maintaining an economic, efficient
  and effective service.

37

• Data Collection Challenges
• Recently there have been several internal and
  external challenges to how data collection is
  implemented and run within DSG.
• DAZ technology is becoming old.
• The required functionality of data collections
  now exceeds the scope of DAZ and it is,
  therefore, becoming less useful.
• Copies of DAZ systems are distributed to data
  providers, for them to run locally. The cost and
  effort of distribution and maintenance is a
  concern for everyone.
• School Workforce Census requires radically new
  functionality for dynamic matching and merging of
  data during the data collection process.

38

• The DSG response to these challenges was to
  develop DISC
• There are two main elements to DISC
• DISC-Studio which will be used by DSG to design,
  document and build data collections (i.e. the
  geeky bit you never get to see).
• DISC-Portal which will be used to run the data
  collections (i.e. the bit that you will use to
  submit data to the Department).

39

• DISC-Portal Facilities
• Single centralised master lists of organisations,
  contacts and users that can be used by all data
  collections.
• Security model manages access control of
  facilities (we are hooking into the single
  sign-on project).
• Able to run multiple data collections
  concurrently.
• Configurable data collection workflow (control of
  submission and authorisation processes).
• Simultaneous input to any data collection. The
  system will take structured data files, web
  forms, paper etc.
• Real time monitoring and progress reporting.

40

• DISC - The Technology Bit
• DISC will be built using current mainstream
  Microsoft Technologies
• Web based application using ASP.NET and .NET
  framework.
• Data storage within SQL 2000.
• Reporting using SQL 2000 Reporting Services.
• Windows 2003 Operating System Platform.
• Resilient and robust hosting site using web farms
  and database clusters.
• Youll want to know if it will cope with large
  data returns and multiple concurrent users
  logging on.

41
DISC Project Milestones
42

• DISC Business Benefits
• DISC will provide the following direct and
  measurable business benefits to DSG and the
  Department
• Reduced cost of data collection.
• Increased quality of data collected.
• Increased customer, data provider and data agent
  satisfaction with data collection service and
  process.
• Increased agility of DSG to respond quickly and
  effectively to new and changed data collection
  requirements.

43

• DISC Training
• DSG is aware that this is a significant change to
  the sector. We will provide materials and
  resources to ensure customers are confident and
  proficient in using the new DISC system.
  Specifically DSG will provide
• Training sessions for LEAs involved in the pilot
  exercises.
• Comprehensive training guides and reference
  manuals that LEAs can distribute and customise
  for their schools.
• A training version of DISC accessible to LEAs and
  Schools.
• A training help line via the DSG Helpdesk.

44
For Further Information For further information
about any business, technical or project aspects
of DISC, please contact Steve Bibby DSG
Technical Development Manager Steve.bibby_at_dfes.gsi
.gov.uk Or Sue Howes DSG DISC Project
Manager Susan.howes_at_dfes.gsi.gov.uk