Introducing the School Workforce Census SWF

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Introducing the School Workforce Census(SWF)

Kim Kellett SIMS Team Leader
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Overview

• To give an overview of
• Why the DCSF are carrying out the SWF
• Potential benefits to LAs and schools
• What will be collected
• When it will be collected
• How it will be collected

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DCSF Rational

• Improved information for national statistics and
  feed into the development of national strategies
  and initiatives. It will help policy development
  and monitoring, e.g.
• Succession planning
• Support staff supply and pay
• Mathematics and science teachers
• Race Relations Act monitoring

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Principles underpinning the SWF development

• New Relationship with Schools
• collect data once and use many times
• collection and sharing of data should be
  automatic
• data collected should be that which a school uses
  itself or has been justified with a clear
  business case
• Data Rationalisation
• reduce and rationalise the number of surveys and
  data collections being sent to schools and/or
  local authorities

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Data Rationalisation

• It will allow the following surveys to be
  dropped
• 618G
• School Census staffing elements
• Secondary School Curriculum and Staffing Survey
• OME survey of teacher pay
• NEOST survey of Teacher Resignations and
  Recruitment
• Annual Return for Teachers Pensions?

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Benefit of the SWF Census to Schools

• Reduced burden of data collections
• Workforce data all in one place, and of improved
  quality
• Age/gender/ethnicity profiling, vacancy
  management, succession planning, recruitment
• The use of support staff across schools
• Better workforce management and planning
• Improved pay monitoring and forecasting
• Improved planning for training activities
• Evidence for inspections, funding bids etc
• Benchmarking against similar schools
• Pre-populating forms/returns

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The Pilot Programme

• 3 Census per year Spring, Summer, Autumn
• 34 LAs piloting in January 2008 (10 of schools)
  and Autumn 2008 (all schools). All
  schools thereafter.
• 116 LAs piloting January 2009 (10 of schools),
  May 2009 (10 of schools), Autumn 2009 (ALL
  schools)
• ALL LAs and ALL schools from January 2010

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What will be collected from schools

• Staff in regular service who either
• are employed by the school, or
• have a service agreement with, and are regularly
  in the school. Their contract of employment
  is elsewhere, eg with a supply agency

Regular service continuous employment of one
month or more Regularly a minimum of at least
once every four weeks
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What will be collected from schools cont.

• Information on the following
• those paid according to teachers pay and
  conditions document (TPCD) - employed by the
  school or the LA
• agency staff working within a school in a post
  that would be paid according to TPC if filled by
  a teacher employed by the LA or school
• Teaching Assistants those support staff based in
  the classroom for learning and pupil support, eg
  HLTAs, special needs support staff
• Other Support Staff those who are not classroom
  based, eg librarians, technicians, admin staff,
  premises and catering staff (headcount only)
• (Equates to counts currently required for the
  School Census, with the addition of premises and
  catering staff)

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What will be collected from schools cont.

• Individual level data for the following
• Teachers i.e. those paid according to teachers
  pay and conditions document - employed by the
  school or the LA
• Agency teachers
• Teaching Assistants those support staff based in
  the classroom for learning and pupil support, eg
  HLTAs, special needs support staff

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What will be collected from LAs.

• Centrally employed staff in regular service who
  either
• are paid under the terms of the TPC e.g.
  Advisory Teacher, peripatetic teachers, bilingual
  support teachers, traveller education support
• visit schools regularly and their role is one of
  those listed in the role code set, eg educational
  psychologist, ICT Technician
• Recent notification from DCSF states that for
  2010 only information on Centrally Employed Staff
  would be required from schools at headcount level
  only and we are awaiting a decision on how or if
  the headcount is going to be collected.

Regular service continuous employment of one
month or more Regularly a minimum of at least
once every four weeks
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What individual level data will be collected
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What school level data will be collected
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2009 Pilot Schedule
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How it will be collected
COLLECT
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Next Steps

• Identify who is to be included in your return
• Circulate FPN and data collection proformas
• Check Personnel Officer access rights are
  available in SIMS .net
• Import Base Lookups and Service Terms into SIMS
  .net
• Begin to record absences (from January 2009)
• Begin to record contractual employment details
  (from
• Summer Term 2009)

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Where to find help
Contact the SIDS Team for advice
guidance [phone], 736285 and 737263 All
SIDS Team Guidance is available on our
website www.doncaster.gov.uk/Learning_in_Doncaste
r/Teacher_and_School/school_support/sims_support/S
chools_Management_Information_Support_Service.asp
DCSF Documentation, including guidance,
specifications, newsletters, workshop
presentations, are found at www.teachernet.gov.uk
/management/ims/datacollections/swfcpilot/
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