NCLB Updates

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NCLB Updates

• June, 2005
• Marilyn Peterson, Federal Programs Director

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Agenda

• Criteria for Highly Qualified Teachers
• Portal
• Final Financial Reports
• NCLB Consolidated Application 05-06
• REAP
• AYP
• Constitution Day

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NCLBs Highly Qualified

• First, do no harm! NCLB does not require firing
  or moving teachers who may not be teaching in
  their endorsed areas!
• NCLB requires districts to support and help those
  teachers gain content knowledge
• Provide professional development opportunities
• Use Title I and Title II-A funds

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NCLB Criteria for Teachers

• USDE compliance monitoring visit
• Starting over with new definition and
  requirements
• Totally separate from Rule 10 accreditation
  requirements
• NCLB Criteria affects only
• Teachers assigned outside of their endorsed areas
• Special Education teachers in IDEA
  reauthorization
• New elementary teachers

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Timelines

• HOUSSE developed by September
• Fall Personnel Report will require new data for
  Special Education teachers
• State of the Schools report will include all
  grades at school and district level
• Goals and objectives by the end of the 2005-06
  school year

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Information

• Telecast in July on highly qualified
• Sectional on Administrators Days
• Information accompanying the Fall Personnel
  Report (due Sept. 15th)

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Portal

• Maintaining accurate information is the
  responsibility of the district
• Must use the Portal to make changes in
  administrators and staff (financial contacts,
  data entry, etc.)
• Consequences endangers your data (like giving
  out blank signed checks!)

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How to report changes --

• Changing staff (data entry, financial contact,
  etc.)
• Authorized representative must go to the GMS
  link, click on the Change link next to the
  program (NCLB, PERKINS, etc.), then click on
  Remove
• Also the location where activation codes are
  added

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Superintendent Changes

• Login to the Portal
• Go to Profile on the Red tool bar
• Acquire access or remove access to districts
• Dont create a new account (register as a new
  person)
• NOTE The Portal will allow only one district
  administrator per district

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Portal Help Desk

• Julie Rotherham
• 1-888-285-0556
• 402-471-3151
• Email
• ndehelpdesk_at_nde.state.ne.us

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Financial Reporting 04-05

• An amendment to the application must be made
  before submitting a request for reimbursement if
• Funds have been spent in an object code that
  exceeds the allowable variance (25 or 2,500 of
  what was approved) or
• No funds were budgeted in that object code

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FIFO

• First In, First Out accounting always consider
  the oldest money the first spent
• Carryover from 03-04 must be amended into the
  application and approved before it can be spent

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Lessons Learned so far!

• NDE staff cannot fix or change your budget
  the GMS will only pay for what was approved in a
  budget
• Must submit supporting documentation for the
  amounts of salaries and fringe benefits paid in
  January and March but do not include as
  expenditures

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More lessons learned

• Completed (SAVED) reimbursement requests must
  still be submitted to NDE by the authorized
  representative
• Emails announcing Approval or Returned for
  Changes go to the authorized representative, not
  the financial contact person

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Close-out of the 2004-05 Project

• The box on the Reimbursement Request page for
  Final Claim will be enabled
• If all claims against this program have been
  submitted, click on this box.
• Submit supporting documentation for every claim
  included in the final request for which you have
  not already submitted documentation

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Closing Out

• Submit all claims through August 31st
• Even through the project year for all NCLB grants
  runs through September, we are asking for the
  claims through August to coincide with the
  districts fiscal year. When the Final Claims
  are approved, the system will automatically make
  any funds left available to amend in as carryover
  in the 2005-06 application
• Can still submit claims in September

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Due Date for Final Claims

• All claims (through August 31) should be
  submitted by September 30 for all programs in the
  NCLB Consolidated Application
• The same close-out procedure and timeline applies
  to the Title I districts that received the
  Accountability Funds

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2005-06 Allocations

• Allocations, when finalized, will be posted in
  .pdf files on the NDE homepage (Federal Programs
  NCLB) like last year
• The file of all Multi-district members and fiscal
  agents will also posted on the same site as above
  please review for accuracy!

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2005-06 Application

• An email will announce opening date for
  submitting applications anticipate that this
  will be August 1st
• Applicants will have 45 days to submit
• Reminder Nonpublic Participation forms are due
  by July 1
• Submit any substantial changes from last year
  by July 1

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Changes in 05-06 Application

• Scheduled Payments
• Only Object Codes 100 and 200 in any program
• The payments will begin after application is
  approved
• 11 equal payments of 75 of the approved amount
  with the balance paid at close-out
• Automatic payments
• Will pay claims submitted without documentation
  until a threshold is reached

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Threshold 1

• When the total of scheduled payments and
  submitted claims paid reaches the first threshold
  of 50 of the total approved amount of the
  application (all programs), the system will
  notify you that supporting documentation is
  needed for all expenditures to date
• Failure to submit documentation in 30 days will
  stop scheduled payments

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2nd Threshold

• When the total of scheduled payments and
  submitted claims paid reaches 75 of the total
  approved application, the system will again
  notify you that supporting documentation is due
  (for all expenditures since the last threshold)
• If only scheduled payments but no additional
  claims have been submitted, supporting
  documentation will be due at the end of January
  and March

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Other Changes

• Migrant application will be included in the NCLB
  Consolidated Application
• An additional page of program information for
  Title I, Part A has been added
• Staff pages changed to collect the names of all
  staff on salary funded with NCLB funds
• Unfortunately, cant import current responses,
  will need to reenter

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NCLB Competitive Grants

• Application due dates for 2005-06
• Title II-D Technology June 30
• Homeless Education July 1
• Math and Science Partnerships December 1
• 21st Century Community Learning Centers
  February 3, 2006

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REAP SRSA Grants

• Reminder Draw down claims for legitimate
  expenditures by September 30, 2005 for grants
  awarded in July of 2003.
• Only eligible districts that have never applied
  need to do so by June 17th (highlighted in yellow
  on eligibility spreadsheet)
• NEW districts resulting from mergers or
  consolidations must apply

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REAP Dates

• Anticipate having allocations in September
• Grant Award Notification sent to the district
• New grants will also receive information on
  setting up bank accounts, etc.
• Nebraskas contact
• Robert.Hitchcock_at_ed.gov
• 202-260-1472

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REAP Accountability

• Districts that have received REAP SRSA and RLIS
  grants or used REAP-FLEX for all three years and
• Did not make (adequate yearly progress) AYP for
  the last two consecutive years (defined on next
  slide)
• Must use REAP SRSA funds for activities defined
  in Section 1116 school improvement activities
  focused on raising student performance

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AYP

• For Small Schools is State Accountability
• Making AYP is a MET on both the Quality of the
  STARS Assessment (portfolio rating) and a MET
  on student performance on STARS
• A MET is a Good, Very Good or Exemplary Rating
• Larger schools is AYP Federal Accountability

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REAP School Improvement

• USDE will notify districts that have received
  grants for three years
• NDE will notify districts that have not made AYP
• Nothing submitted to USDE or NDE in writing
• Local fiscal audits may check expenditures to
  ensure they are for school improvement activities

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Adequate Yearly Progress

• Have submitted several amendments to USDE and are
  waiting approval
• Exploring the option of the new flexibility
  announced in April by USDE
• The 2 additional allowance for special education
  students who take out-of-level tests
• Verbal approval on an option for districts
  relating to graduation rate

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Graduation Rate

• Students with disabilities who graduate with a
  regular diploma in a program described in their
  Individualized Educational Program that may take
  more than four years
• English Language Learners who are enrolled in a
  LEP program that provides services that allow a
  fifth year in order to receive a regular diploma,
  determined by the district on a case-by-case basis

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Additional Data Needed

• To implement this change in graduation rate,
  districts that identified students with
  disabilities or English Language Learners on
  their Completer report who graduated with a
  diploma in more than four years will have an
  option to submit revised data for the four
  previous years (2000-01 through 2003-04)

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Constitution Day

• Consolidated Appropriations Act, 2005
• Public Law 108-447
• Requires any educational agency receiving federal
  funds to hold an educational program on the
  Constitution of the United States every year on
  September 17 (or during that week if the 17th is
  on a weekend)
• No funds to support this activity