Updates and Reminders

1
Updates and Reminders
2007-2008 ESEA Consolidated Application 2006-07
End-of-Year Report

• March 2007

2
Updates And Reminders

• General Information
• Allocations to Districts
• Important Dates
• Fiscal Issues
• Submission Requirements
• New General Requirements for 2007-08
• Updates by Title

3
Questions or Comments?

• Click "Ask" icon above speaker's image
• Email message sent to DPI for response
•  

4
Audio or Video Problems?

• Make sure the volume is turned up (volume button
  beneath the speakers picture)
• Make sure the volume on the computer is turned up
  (volume icon located on the right hand side of
  your computer taskbar)
• Contact your IT department
• If audio and visual is lost during the program,
  check back in two hours and you will be able to
  watch the archived program. Go to
  http//media2.wi.gov/dpi/catalog/, and click on
  the Student Services Prevention and Wellness Team
  link on the left, then when the SSPW Team page of
  archived programs appears, select the desired
  program link.

5
Allocations

• As soon as they are available, estimated
  allocations will be posted at http//www.dpi.wi.g
  ov/esea/xls/esea_alloc_2007-08est.xls

6
Important Dates

• Application is available for data entry now with
  district estimate of allocation.
• Submission allowed only after the actual
  allocations are available. DPI will announce by
  email.
• Due date for application submission
• June 30, 2007. If information on allocation
  amounts is delayed, DPI will notify districts of
  a later due date.

7
Important Dates

• Last date for 2006-07 budget revisions
• June 30, 2007 OR May 30, 2007
• if the revision includes a transfer of funds.
• Last date for submission of the final claim for
• 2006-07 September 30, 2007 (final carryover
  will be posted after final claims are received).
• Due date for 2006-07 End-of-Year Report
• August 30, 2007.
• Submit all revisions within 30 days of request

8
FISCAL REQUIREMENTSConsolidated

• MAINTENANCE OF EFFORT LEA
•  
• SUPPLEMENT-NOT-SUPPLANT STUDENTS

9
MAINTENANCE OF EFFORT (MOE) 1120A(a) and 9521
of ESEA, 34 CFR 299.5
GENERAL REQUIREMENT

• An LEA has maintained fiscal effort if they have
  maintained at least 90 of either
• The combined fiscal effort per student
• or
• The aggregate expenditures of the LEA for the
  preceding fiscal year
•  

10
MAINTENANCE OF EFFORT WORKSHEETS

• Worksheet to determine Maintenance of Effort can
  be found at
• http//www.dpi.wi.gov/esea/moe.html

11
SUPPLEMENT-NOT-SUPPLANT

• Funds included in the ESEA Consolidated
  Application must be used only to supplement (add
  to) services that are the responsibility of the
  district to offer its students. They cannot be
  used to take the place of state and local funds.

12
Private School Equitable Participation

• Several resources are available regarding
  equitable participation by private schools in the
  ESEA programs at http//www.dpi.wi.gov/esea/topics
  .htmlprivate20school20participation
• Remember that private schools are eligible for
  services only and that the responsible public
  school district must maintain control of all
  funds.
• Be sure to include private school services in the
  program plan.

13
Parent and Community Involvement

• Parent and community participation and
  involvement is an area of concern for many
  districts
• The district must engage in significant and
  meaningful involvement with parents and community
  members in the assessment of needs, planning,
  implementation, and evaluation of ESEA funded
  programs.
• Parents of the participating children from public
  and private schools must be involved with
  district personnel in the annual assessment of
  the effectiveness of Title I parent involvement
  and planning for improvements as needed. See the
  monitoring document at for information on
  evidence that can be used to document compliance
  with these requirements.

14
Parent Involvement Resources

• ESEA monitoring document http//dpi.wi.gov/esea/
  doc/monitoring.doc
• DPI bulletin
• http//dpi.wi.gov/esea/pdf/bul_0304.pdf

15
Contact Information

• Be sure to update contact information when
  responsibilities change!
• DPI uses contact information to inform ESEA
  Coordinators of key information.
• DPI sends emails to districts who have missed
  deadlines for submission be sure to read and
  respond to the messages.

16
Dont Forget to Submit!

• When you have selected submit, one of two
  things will happen
• A message will tell you the submission is
  complete. The submit button can no longer be
  selected.
• OR
• A list of errors or sections still needing data
  will appear. These issues must be resolved
  before the application or end-of year report can
  be successfully submitted.

17
ESEA Consolidated End-of-Year Report

• Timely submission is very important DPI must
  submit reports to the US Department of Education
  on this data.
• Missing, inaccurate, or incomplete data gives a
  skewed picture of Wisconsins ESEA programs.

18
General Application Updates for 07-08

• Paper Documents
• Assurances
• Budget Revision Explanations
• Additional Information Required for Transfer of
  Funds to another Title

19
Assurances

• The Assurance form revised 1-07 must be
  submitted.
• New assurance under Title I-A
• The LEA has established and implemented a
  districtwide salary schedule and comparability
  policy. Annually the district ensures that its
  policy results in equivalence among schools in
  provision of teachers, administrators, and other
  staff, and equivalence among schools in the
  provision of curriculum materials and
  instructional supplies.

20
Application Procedures

• Log in - No change
• Use DPI assigned log-in and password
• Determine fiscal agency
• Individual district or consortium member
• District locked out of budget after surrendering
  funds to consortium

21
Budget Revisions

• Budget Revision Explanations Required
• After a Title budget has been submitted,
  approved, then unlocked for changes, an
  explanation is required for any budget revision.
  A mandatory text box will appear during the
  validation process.

22
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23
Transfer of Funds

• Provision has been made for more specificity on
  how funds transferred into another Title are to
  be used.
• When funds are transferred into another Title,
  the originating Title budget must specify both
  the amount and purpose of those funds.
• A new summary screen is included in the budgets
  of all Titles from which funds can be
  transferred.

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26
Timelines for Approvals

• DPIs goal is to review all application
  submissions within 30 days. Any portion of the
  application may be approved or need revision
  before approval can be granted.
• Districts are asked to address requests for
  revisions as soon as possible. Prompt attention
  reduces errors and allows for speedier approval
  of the ESEA Consolidated Application.

27
Reminder Improved Program Plans Needed

• Program plans should be based on needs
  assessments and the planning that takes place
  before the school year starts. Plans should
  include appropriate actions to meet ESEA goals
  and identify funding sources.
• Be sure actions in program plan and expenditures
  in budget align.

28
Improved Program Plans Needed

• Use active verbs.
• Reflect services to private schools, homeless,
  etc.
• Identify actions as supplementary to district
  responsibilities.
• Indicate funds used only in eligible/served
  schools for eligible students.

29
ESEA 101 PowerPoint

• This presentation is intended to provide updates
  to the ESEA Consolidated Application and
  End-of-Year Report for 2007-08, and also to serve
  as a reminder of some items that need emphasis.
• An overview of all the ESEA programs covered in
  the consolidated process is available on the ESEA
  website.

30
Updates and Remindersby Title

• Title I-A Improving Basic Programs
• Title I-C Education of Migratory Children
• Title I-D, Subpart 2 Neglected Delinquent
• Title II-A Teacher Principal Training
  Recruiting
• Title II-D Enhancing Education Through
  Technology
• Title III-A, Subpart 1 English Language
  Acquisition
• Title IV-A, Subpart 1 Safe Drug-Free Schools
  Communities
• Title V-A Innovative Programs

31
Federal Monitoring of Title I

• The US Education Department will monitor
  Wisconsins state and local compliance with Title
  I accountability, instructional, and fiduciary
  requirements and Schoolwide programs in 2007-08.
  Federal monitors will also review compliance with
  Even Start Family Literacy, Neglected and
  Delinquent, and the McKinney-Vento Homeless
  programs.
• The monitoring team typically chooses several
  districts to monitor as well as DPI.

32
Title I-A Changes

• There are no major changes to the Title I portion
  of the ESEA Consolidated Application for 07-08.
• The ESEA Consolidated End-of-Year Report collects
  data DPI must report to the US Department of
  Education. The questions on paraprofessionals
  has now been changed to collect data for both
  instructional and non-instructional
  paraprofessionals.

33
Title I Reminders

• Program plan must clearly articulate that the
  funds are used for actions at Title 1 schools.
• In a Targeted Assistance program, Title I must be
  used to provide additional support for students
  identified as most at risk of failing to meet
  state academic standards.
• The Program Plan should identify activities in
  Schoolwide programs.

34
Title I Reminders

• A PI-9551 Assurances and Narrative form found at
  http//dpi.wi.gov/forms/doc/f9551.doc
• must be on file for all Schoolwide programs by
  April 15 of the planning year.
• Enrollment numbers are only for students at least
  5 and less than 18 years old at the time of the
  count (usually January count).

35
Title I Reminders

• Any activities/staff/supplies, etc. funded by
  Title I should be identified through a needs
  assessment and be part of the district and school
  plans to meet the needs of academically
  struggling students.
• Remember that Title I funds can only be used to
  provide additional academic support to eligible
  students that is over and above the basic
  educational programming provided to all students.
  Title I funds cannot be used to take the place of
  district funds.

36
Title I Reminders

• Dont forget to set aside funds to serve homeless
  students attending non-Title I schools!
• If professional development for district-wide
  initiatives is funded by Title I, it should be
  taken as a reservation. It is subject to
  equitable participation for private schools.

37
Title I Reminders

• Services can be provided in any of the core
  content areas. Mathematics and reading are the
  most common areas, but the determination should
  be based on assessment of student needs in the
  school.

38
Comparability Reminder

• Comparability was one of the weak areas found in
  the last federal audit.
• Note the new assurance on comparability.
• Districts must determine comparability each year,
  but are required to report to DPI only every two
  years. No report will be submitted for 07-08.
• Comparability information and forms are at
  http//dpi.wi.gov/title1/forms.html

39
Title I-A Guidance

• For more information on Title I-A
• Federal Legislation
• www.ed.gov/programs/titleiparta/legislation.html
• USD Department of Education on Title I-A
• http//www.ed.gov/programs/titleiparta/index.html
• Designing Schoolwide Programs (federal guidance)
• http//www.ed.gov/policy/elsec/guid/designingswpgu
  id.doc
• Wisconsin Title I Guidelines
• http//dpi.wi.gov/title1/ti11b.html

40
Title I-C and I-D

• There are no changes for Title I-C or Title I-D.

41
Title II-A Funds

• Title II-A funds should be used to increase the
  student achievement and close the achievement
  gap, by providing professional development to the
  academic staff and hiring highly qualified
  teachers for each classroom.

42
Uses of Title II-A

• Allowed Activities
• Professional development in core academic areas
• PI34
• Training teachers, principals, and
  paraprofessionals to be highly qualified
• Class size reduction
• http//dpi.wi.gov/cal/t2agrant.html
• http//www.ed.gov/programs/teacherqual/guidance.do
  c

43
Uses of Title II-A Funds

• All spending must relate to teacher quality
• Only highly qualified teachers can be hired to
  reduce the class size
• Hiring special education teachers for the purpose
  of team teaching
• Hiring Teaching Specialists to increase
  individualized instruction

44
Title II-A

• Carryover of the entire current allocation is
  allowed for additional year
• Private school must be consulted for all
  activities except the class size reduction
• Activity 4.2 must be allocated funds if the LEA
  wishes to use the funds to reduce class size

45
Prohibited Uses of Title II-A Funds

• Funds cannot be used to hire
• paraprofessionals
• tutors
• principals
• any non-academic staff such as nurses and
  engineers

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47
Private School Participation

• Private schools participate in professional
  development only.
• If the entire allocation is used for class size
  reduction, private school must be provided
  services equivalent to these under the Eisenhower
  program in 2001.

48
Title II-D Funds

• All spending must relate to Technology
• The law requires 25 of each allocation to be
  used for professional development
• Other allowable uses can be found at
• http//dpi.wi.gov/imt/doc/usefnds04.doc
• To have a budget approved, the district applying
  must have a certified technology plan
• http//dpi.wi.gov/imt/techexp.html

49
NEW in Title II-D!!!

• Districts will be required to report the number
  of eighth graders that are technologically
  literate and the number that are not. The DPI
  will start collecting this data on the District
  Technology Survey in June/July 2007 and report it
  to the USDE as part of the compulsory EDEN
  collection.
• This will show that the district is in compliance
  with the assurances.

50
Title III-A

• Beginning with the 2006-2007 school year, ONLY
  students who have been identified and assessed
  for English language proficiency (ELP) with
  ACCESS for ELLs TM, with all 4 domains (Reading,
  Writing, Speaking and Listening), and scored as
  limited-English proficient (ELP levels 1-5), will
  generate allocations for Title III-A.

51
Private School Participation and Title III

• Private schools receiving Title III services must
  establish a consistent and reasonable process for
  identifying and testing ELLs.
• As in participating public schools, ELLs must be
  assessed annually in all the domains with the
  state approved test, ACCESS.
• Local school districts, in consultation with
  private schools, are responsible for
  administering the ACCESS annually.
• In addition, the LEA and the private school need
  to have a mechanism in place for measuring
  English language proficiency progress for ELLs.

52
Private School Participation in Title III-cont.

• Since the 2006-2007 test window for ACCESS has
  closed, private school ELLs should be assessed
  with the W-APT (ACCESS screener) to qualify for
  Title III allocations for the 2007-2008
  school-year.
• A count of ELLs assessed with the W-APT must be
  submitted by June 1, 2007, in order for the
  private school to qualify for an allocation under
  Title III.

53
Title III-A EOY Report

• Title III Data to be collected with the 2006-2007
  EOY report will include
• The number of certified/licensed teachers serving
  eligible (i.e., students with an English language
  proficiency level 1-5 as determined by ACCESS for
  ELLs TM) students in language instruction
  educational programs (see Help screen for
  descriptions of such programs)
• Methods used by the district to determine
  teachers language fluency in English and any
  target language used in instruction

54
Title III-A EOY Report (cont.)

• Types of professional development activities
  funded by Title III and the numbers of
  participants by role
• In general LEAs are responsible for collection
  of data, but data will be reported by
  subgrantee (i.e., by LEAs managing their own
  allocation and by consortia fiscal agents).

55
Annual Measurable Achievement Objectives (AMAOs)

• With two years of student-level data, we are now
  able to follow cohorts of students as required by
  Title III, NCLB
• The ISES, based on ACCESS composite scores, will
  calculate AMAOs by district and by subgrantee to
  determine if the AMAOs related to English
  language acquisition have been met.
• The AMAOs need to be met in the three areas
• AMAO (1) students progress from one language
  level to another
• AMAO (2) students exit become proficient
• AMAO (3) students meet the AYP criteria
• Parental notification of AMAOs status by schools
  need to be in place

56
Contact Information

• Jacqueline A. Iribarren, Ph.D.
• Title III Consultant
• jacqueline.iribarren_at_dpi.state.wi.us
• [phone]

57
Title IV funding update

• Wisconsin Title IV Allocation
• 2005-06 5,350,701
• 2006-07 4,259,088
• 2007-08 expected to be identical to 06-07

Congress has passed a continuing resolution to
maintain the Title IV funding level at or near
the current level. Significant restructuring is
proposed for the following fiscal year. 
58
Title IV-A Objectives

• All District applications (individual and
  consortia) must list Title IV objectives
• Consortium Districts must supply fiscal agent
  with objectives for any rebated funds
• Fiscal agent must enter the objectives into the
  application

59
Model Title IV-A Programs

• Only include a model program in the budget if the
  program of that name will be implemented in the
  district
• Newly added
• Link to a detailed spreadsheet of the most
  commonly used model programs in Wisconsin
• http//dpi.wi.gov/sspw/xls/sdfsmodelprograms.xls

60
Title IV-A Waivers

• Waiver programs must be evaluated every two
  school years to be funded through SDFSC if
  continuation of the waiver program is desired
• Two approvals necessary
• 1) Approve evaluation results
• 2) Approval of the renewed waiver

61
Title IV-A Waiver Renewal Logistics

• Reporting results of waiver evaluation
• In the 07-08 application open any waiver dated
  05-06
• Answer question 5 including data on changes in
  student attitude, behavior, knowledge or skill
• To renew, check the renew box
• To make changes to the renewed waiver
• Open the waiver dated 07-08 (renewed)
• Modify as needed
• Approval/denial will come through application
  feedback

62
Limitations on Use of Title IV-A

• Security equipment/personnel costs
• Limited to 40 of entitlement - only if
  hiring/training of security personnel is included
• 20 cap for security hardware
• Carryover still limited by law to 25
• Approval for excess carryover will be granted
  liberally
• BUT requests must be made in writing before final
  carryover is posted by DPI

63
Program Plan

• Should include actual District activities that
  address Title IVA objectives
• Consortium Districts
• should include local activities that address
  consortium objectives and objectives for any
  rebated funds
• May include some activities not funded by Title
  IVA that still address the objectives

64
Safety Plan Assurance

• District must have a plan for keeping schools
  safe and drug-free that includes
• school discipline policies
• security procedures at school and while students
  are on the way to and from school
• prevention activities
• a crisis management plan for responding to
  violent or traumatic incidents on school grounds
• a code of conduct policy for all students

65
DPI TITLE IV-A CONSULTANTS(Grants Management
Assignments)

• Pam Kanikula CESAs 5, 8, and 12
• Gary Sumnicht CESAs 2, 10, and 11
• Ken Wagner CESAs 1, 7, and 9
• Sue Todey CESAs 3, 4, and 6

66
Uses of Title V-A Funds

• Title V-A funds should
• Be part of a districts annual needs
  assessment/education plan.
• Support locally-identified needs.
• Used to improve student academic achievement or
  the quality of education for students.

67
Uses of Title V-A Funds

• The Title V-A funded activities must
• support one or more of the 27 allowable
  activities under the law.
• The entire list of these allowable activities is
  found on the Title V-A Innovative Programs
  Summary screen in the consolidated application.

68
Program Plan

• Title V-A activities identified on the program
  plan should be limited to the actual activities
  funded by Title V-A.

69
Title V-A Activities and Budget

• Title V-A activities identified on the Program
  Plan section of the application should correspond
  to the
• activities selected on the Title V-A Program
  Detail Data Entry Screens, and
• categories selected on the Budget Detail Screen.

70
Title V-A Activities for Private Schools

• The Program Plan Section of the Consolidated
  Application should
• Include at least one activity for how private
  schools will be served.
• Correspond to the activity(ies) selected on the
  TV-A Program Data Entry Screens and Budget Detail
  Screen.

71
Title V-A Evaluation/EOY Report

• School districts are required to annually
  evaluate the activities funded with Title V. The
  evaluation should
• Describe how the activities affected student
  academic achievement, and
• Be used to make decisions about appropriate
  changes to the activities for the next year.
• Be used to complete the Title V section of the
  Consolidated End-of-Year Report.

72
Title V-A EOY Report Changes

• Minor adjustments are being made to collect the
  information requested by the USDE.

73
Title V-A Funding

• Title V-A was cut by 33 in 2004-05, 50 in
  2005-06, and 50 in 2006-07.
• Funds are distributed on a formula of 42
  enrollment and 58 low-income.
• Funding for 2007-08 will be held at the 2006-07
  level.
• Presidents 2008 budget eliminates funding for
  Title V-A.

74
Title V-A Formula

• Funds are distributed on the following formula
• 42 based on public school enrollment and
  enrollment of participating private schools
• 58 on the number of low income (formula)
  children used to allocate Title I funds (number
  of Title I formula children must equal 5 or more
  of total district enrollment)
• Deduction in formula amounts per pupil
• 2005-06 2006-07 2007-08
• Enrollment 1.27 .66
  .66 (estimated)
• Low-income 19.82 10.34
  10.34 (estimated)

75
Title V-A Approvals

• Title I consultants will approve
• Title I and Title V-A programs
• Exception Beth Ratway, Social Studies
  Consultant, approves Title V-A for districts in
  CESAs 3, 4, and 11.
• Contact Beth at 608/266-2207 or
  beth.ratway_at_dpi.state.wi.us

76
Title V-A Consultants

• By late spring the Help Screens will identify
  by school district the consultant to contact for
  the Title V-A program
• In the meantime, contact Marcia Meyers
  (608/266-3608 or marcia.meyers_at_dpi.state.wi.us)
  or any
• Title I consultant to find out who the contact
  is for your district

77
Title V-A Guidance

• The USDE Guidance for the Title V-A Program is
  located at the following website
  http//www.ed.gov/programs/innovative/titlevguidan
  ce2002.doc

78
Questions?

• Send comments or questions regarding this
  presentation and/or the process for the ESEA
  Consolidated Application and End-of-Year Report
  your districts assigned DPI consultant. Contact
  information is found in the help screens of the
  application and at
• http//dpi.wi.gov/esea/pdf/contacts.pdf