Supplying to the NHS

1
Supplying to the NHS

• A guide for suppliers

2
Contents

• Why supply to the NHS?
• Structure from local gt national
• Key Contacts
• Contracting Overview
• Quoting Tendering
• EU Legislation
• Summary
• Any Questions?

3
Why supply to the NHS?

• National Organisation
• 11 Billion spend per annum

4
Why supply to the NHS?

• ¾ billion pounds spend in the North East, from
  the Humber to the Tweed

5
StructureLocal gt National

• Trusts, incorporating PCTs/Community Hospitals
  Clinics
• Confederations Groups of Trusts working
  together for economies of scale
• Regions e.g. ProNE Procurement North East
• 3 Confederations working together NTW, CDTV
  NEYNL
• PaSA Purchasing Supply Agency
• NHS Supply Chain

6
Key Contacts

• Purchasing Supply Agency PaSA www.pasa.nhs.uk
• Trust Contact details
• Sid Supplier Information database
• Contracts National vis Pasa NHS Supply Chain
• OJEU Information

7
Key Contacts Prone

• Regional Boundaries
• Confederation listings for NTW, CDTV NEYNL
• Contact number for Supply/Procurement departments
• Prone Website link
• http//194.155.100.21/confederations/procurement_
  north_east/default.asp
• NTW Northumberland Tyne Wear
• CDTV County Durham Tees Valley
• NEYNL North East Yorkshire North Lincolnshire

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Key Contacts Sid-Supplier Information Database

• Sid will not
• Give you approval
• Guarantee you work at any level
• Give you any unfair advantage

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Key Contacts Sid-Supplier Information Database

• Sid will
• Provide details of current NHS contractors
• Allow Buyers/Trusts to view your company details
• Speed up the tendering process, as key data is
  already available

10
Contracting Overview

• Buyers and Supply/Procurement managers in each
  Trust
• Choice to contract locally, or access National
  contracts
• Subject to Trust, National EU guidelines
• KPIs include Contract Coverage

11
Contracting Overview

• Contracts range 12 60 months with optional
  extensions in addition
• Single Multiple awards
• Contract award is no guarantee of business
• Staff can assist with promotion Whats special
  about you/your company?

12
Quoting Tendering

• Trust level SFIs
• Standing Financial Instructions vary, but as a
  guide
• Up to 5000 Best value
• 5,000gt25,000 Best of 3 Quotations
• 25,000gt93,737 Trust tender
• 93,738 over EU tender

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Quoting Tendering Dos

• Do! Be punctual with responses
• Do! Follow instructions
• Do! Ask questions clarify any uncertainties
  quickly
• Do! Reply in the format requested, add additional
  data separately
• Do! Keep it simple, explicit specific

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Quoting Tendering Donts!

• Dont! Be late with your response
• Dont! Use alternative formats, without consent
  from the Lead Buyer
• Dont! Ignore instructions
• Dont! Take advice from anyone other than the
  Lead Buyer for the quote/tender

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EU Legislation

• OJEUOfficial Journal of the European Union
• Minimum threshold for tenders
• 5 main types of tender
• Open
• Restricted
• Negotiated
• Competitive Dialogue
• Dynamic Purchasing

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EU Legislation

• No real changes to main procedures
• Competitive Dialogue for Complex Purchases
• Dynamic Purchasing Electronic only
• Introduction of Standstill Rules
• Benefits from using electronic means

17
EU Legislation

• Access Journal via PaSA website
• Ted Tenders electronic daily
• CD Rom
• Hard Copy
• Search tenders by commodity

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Summary

• Structure Local gt National
• 3/4 Billion spend in the North East
• 11 Billion spend Nationally
• Key Contacts www.pasa.nhs.uk
• Quoting Tendering requirements
• EU Legislation
• Competition

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Any questions?If so, please contactDave Brown
for NTW Email Dave.Brown_at_sthct.nhs.uk Bill
Todd for CDTV Email William.Todd_at_stees.nhs.uk
Bill Eyre for NEYNL Email Bill.Eyre_at_hhc.nhs.uk