NHS Jobs

1
NHS Jobs

• Shortlisting Enhancements
• for NHS Jobs
• Released 30 April 2007

2
Overview

• Recognised the NHS Jobs shortlisting
  functionality would benefit from enhancement
• Undertook robust, consultative review of
  functionality
• Agreed changes with
• consultative group
• HR reference group
• wider NHS
• service board
• Changes have been signed-off and are in
  development
• Due to be released by the end of Q1

3
Planned Changes

• Changes are planned that will affect the
  following user profiles
• Applicant
• HR Users
• Recruiting Managers
• Reviewer
• The changes are designed to enable the above
  groups to interact more seamlessly during the
  recruitment process and drive out further
  productivity efficiencies in the process, thus
  further shortening the time to recruit and saving
  money for the Trust in cost to recruit and
  temporary staffing overheads.

4
NHS Jobs

• Candidate Enhancements

5
The Applicant Home Page
New functionality to indicate the interviews the
applicant is due to attend
6
NHS Jobs

• HR User Enhancements

7
HR User Enhancements

• Designed to enable HR to add value to the
  recruitment process by empowering them to create
  long-lists based on the job description and
  person specification requirements thereby
• Saving valuable line manager time that would
  otherwise be spent reviewing unsuitable
  applicants
• Enabling HR to apply their softer skills in
  communicating with the candidate and managing the
  recruitment process effectively

8
HR User Enhancements Application List
When submitted the selected options are
highlighted to recruiting managers who then
shortlist the applications
New Functionality To indicate the application
status and facilitate long-listing
9
HR User Shortlisting Complete Indicator
When the recruiting managers have completed the
shortlist and returned it HR will see the results
via the indicator
10
HR User Interview Schedule List
Interview letters can be sent by mail or post a
report is available to ensure the interviewers do
not become double-booked
11
HR User Contact Applicant List
Applicants often complain they do not receive
feedback this function is designed to make this
more straight forward to supply
It is designed to enable HR to create bespoke
messages but also empowers them to create and use
form letters
12
HR User Define Reference Request
Reference Requests will be changed to enable HR
to create bespoke Reference Requests
13
HR User Reference Request List
14
HR User Reference Report Received
Responses to the bespoke Reference Request
questions will be displayed in this area
15
HR User Vacancy Print Details
HR Users will be able to define what parts of the
application form are printed for the interview
16
NHS Jobs

• Recruiting Manager
• Enhancements

17
Recruiting Manager Vacancies for this
Recruiting Manager
New functionality to enable Recruiters to view
the vacancies they have responsibility for
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Recruiting Manager Applications Received
New functionality to enable Recruiters to view
the applications they have received to their
vacancies
19
Recruiting Manager Shortlisting Applications
When invited to shortlist the recruiting manager
will be able to select from the options indicated
for each candidate
20
Recruiting Manager Scoring Matrix
Recruiting managers will also be able to
shortlist based on essential and desirable
criteria
This will be associated with the review of the
application form and for chairmen, other reviewer
comments
21
Recruiting Manager Application Form and Review
capture
Recruiting managers will be expected to indicate
the reason for rejection thus making the decision
defensible if challenged
22
NHS Jobs

• Reviewer
• Enhancements

23
Reviewer Reviewer Applications
New functionality to enable Reviewers to view the
vacancies they have been asked to review
24
Reviewer Application form and review capture
The reviewer will be asked to supply comments on
the application form
They will then be asked to score the candidate on
the scoring matrix
25
Summary

• The NHS Jobs team are confident that the solution
  proposed has been robustly validated with all
  stakeholder groups and offers additional value to
  the NHS
• These changes will offer the NHS a more efficient
  and effective way to get the right candidate into
  the job in the most time efficient way
• As with all NHS Jobs developments flexibility is
  in-built to enable Trusts to work with the system
  rather than be constrained by it

26
NHS Jobs

• QA

27
NHS Jobs

• Thank you