Information and Communication

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Information and Communication
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7.1 Getting Started(With Internet Explorer)
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7.1.1 First Steps with the Internet
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7.1.1.1 Open a Web Browsing Application.

• Double click on the Internet Explorer icon
  displayed on your Desktop.

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7.1.1.2 Understand the Make-up and Structure of
a Web Address.

• The address of a Web site is given by something
  called its URL (Uniform Resource Locator)
• http//www.microsoft.com

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7.1.1.3 Display a Given Web Page.

• Open the Internet Explorer program.
• In the Address section of the program window
  enter the full URL (http//www/microsoft) - ie
  the web address, that you wish to display.

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7.1.1.4 Change the Web Browser Home
Page/Startpage.

• Click on the Tools drop down menu and select the
  Internet Options command.
• Click on the General tab of the Internet Options
  dialog box.

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7.1.1.5 Close the Web Browser.

• Click on the Close icon displayed at the top
  right of the Internet Explorer window OR press
  AltF4.

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7.1.1.6 Use Application Help Functions.

• Click on the Help drop down menu and then click
  on the Tour command.
• You will be connected to a section of the
  Microsoft Web site from where you can gain
  information about topics such as surfing the Web.

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7.1.2 Adjust Basic Settings
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7.1.2.1 Change View/display Modes.

• You may view the source HTML code that is
  responsible for displaying that Web page.
• To see the source HTML. Click on the View drop
  down menu and select Source.

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7.1.2.2 Modify Toolbar Display.

• Right click on an existing toolbar, this will
  display the Toolbars drop down menu, from which
  you can select or de-select toolbars.

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7.1.2.3 Display Images on Web Page.

• By default Microsoft Internet Explorer will
  automatically display any images within a Web
  page.
• You may choose to turn this feature off to speed
  the loading of Web pages but because of the
  graphical nature of the Web this is somewhat
  missing the point!

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7.1.2.4 Do Not Load Image Files Onto Web Page.
X

• Click on the Tools drop down menu and select the
  Internet Options command.
• A dialog box is displayed.
• Select the Advanced tab and scroll down until you
  can see the required option illustrated.
• Make sure there is no tick in the Show picture
  check box and then close the dialog box by
  clicking on the OK button

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7.2 Web Navigation
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7.2.1 Accessing a Web Address
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7.2.1.1 Open a URL (Uniform Resource Locator)
and Collect Data.

• If you have a Web page address such as
  http//www.microsoft.com you could simply enter
  this into the URL Address bar at the top of the
  Internet Explorer program, and when you press the
  Enter key the desired Internet site will be
  displayed.

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7.2.1.2 Open a Hyperlink or an Image Link and
Return to Original Page.

• A quick way to go back to the last Web page you
  visited is to use the Internet Explorer Back
  button.
• On badly designed sites this may be the only way
  to escape from the page you are viewing.

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7.2.1.3 Browse a Specified Site and Collect Data.

• Visit any site you wish and download a picture or
  file.

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7.3 Web Searching
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7.3.1 Using a Search Engine

• Alta Vista
• http//www.altavista.com/
• Excite
• http//www.excite.com/
• G.O.D. a UK Search Engine
• http//www.god.co.uk/
• HotBot
• http//www.hotbot.com/
• Go / Infoseek
• http//www.go.com/
• Lycos
• http//www.lycos.com/
• Yell -UK Yellow Pages
• http//www.yell.co.uk/

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7.3.1.1 Define Search Requirements.

• Use a word or phrase that relates to what you are
  searching for

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7.3.1.2 Use a Key Word in a Search.

• Normally you should use two (or more) words or a
  short phrase rather than a single word when using
  a search engine.

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7.3.1.3 Use Common Logical Operators in a Search.

• If you search using two words such as computer
  training, then often a search engine will go off
  and find all the pages that it knows about
  relating to "computer", "training" and "computer
  training".
• To get round this problem most search engines
  allow you to insert a symbol between your
  words, this means that you only want to find
  pages containing all your words.
• Sometimes you would be better enclosing your
  search phrase with quotation (") symbols.

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7.3.2 Printing
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7.3.2.1 Preview a Document.

• Most Web browsers do not have a special preview
  mode as such, you can simply look at the Web page
  and decide if you wish to print it or not.

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7.3.2.2 Modify Page Setup Options.

• Using Microsoft Internet Explorer, click on the
  File drop down menu and select the Page Setup
  command to display the Page Setup dialog box.

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7.3.2.3 Print a Web Page Using Basic Print
Options.

• Click on the Print icon located in the
  application toolbars

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7.3.2.4 Present a Search Report As a Printed
Document.

• If you have used a search engine to display
  results on your screen and wish to print those
  results, simply click on the Print icon within
  the Internet Explorer toolbar.

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7.4 Bookmarks
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7.4.1 Create a Bookmark
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7.4.1.1 Open a Book-marked Web Page.

• Click on the Favorites drop down menu.
• Select the item within your favorites list.
• The correct URL will be entered into the Address
  bar and the Web page will be displayed.

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7.4.1.2 Bookmark a Web page.

• Click on the Favorites drop down menu (NOT the
  favorites icon).
• This will display a drop down menu, from which
  you should select the Add to favorites command.

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7.4.1.3 Add Web Pages to Bookmark Folder.

• Click on the Favorites drop down menu and then
  select the Organize Favorites command, which will
  display the Organize Favorites dialog box.

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7.5 Getting Started(with Electronic Mail)
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7.5.1 First Steps With Electronic Mail
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7.5.1.1 Open an Electronic Mail Application.

• Click on the Start button to display the start
  menu.
• Click on Programs to display the programs
  submenu.
• Click on the Microsoft Outlook command.

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7.5.1.2 Open a Mail Inbox for a Specified User.

• Click the Inbox icon on the Outlook bar

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7.5.1.3 Open a Mail Message.

• If necessary, open the Inbox folder.
• Click the Send and Receive icon, located on the
  Standard toolbar OR press the F5 key.

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7.5.1.4 Close the Electronic Mail Application.

• Click the Close icon in the top right hand corner
  of the Outlook screenOR click on the File drop
  down menu and select the Exit commandOR press
  AltF4.

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7.5.1.5 Use Application Help Functions.

• The Office Assistant is displayed by default.
• If the assistant has been hidden and you wish to
  reactivate it, click on the Microsoft Outlook
  Help icon

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7.5.2 Adjust Basic Settings
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7.5.2.1 Change Display Modes.

• Click on the View drop down menu and select the
  Current View command

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7.5.2.2 Modify Toolbar Display.

• To display a toolbar, select the Toolbars command
  from the View menu to display the Toolbars drop
  down menu.
• A list of toolbars is displayed.
• Choose the Toolbar you want to display by
  clicking on it from the list.

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7.6 Messaging
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7.6.1 Send a Message
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7.6.1.1 Create a New Message.

• Open the Inbox folder.
• Select the New Mail Message icon from the
  Standard toolbarOR press CtrlN to display the
  Message window.

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7.6.1.2 Insert a Mail Address in the Mailto
Field.

• Type the email address of the person you wish to
  send the message to into the To text box.

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7.6.1.3 Insert a Title in the Subject Field.

• Enter a short overview of the message into the
  Subject text box.

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7.6.1.4 Add an Auto-signature to a Message.

• Within the Message window, click on the Insert
  drop down menu.
• Select the Signature command.
• Choose the signature you require from the submenu.

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7.6.1.5 Use a Spell Checking Tool If Available.

• Click within the Message window message text
  area.
• Click the Message window Tools drop down menu and
  select the Spelling commandOR press the F7 key

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7.6.1.6 Attach a File to a Message.

• Once you have finished entering the text of your
  message, click the Insert File icon on the
  Message window toolbarOR click the Insert drop
  down menu and select the File command.

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7.6.1.7 Send a Message With High/low Priority.

• To set the message importance, click the down
  arrow to the right of the Importance box and
  select from the menu displayed.

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7.6.2 Copy, Move, Delete
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7.6.2.1 Use Copy and Paste Tools to Duplicate
Text Within a Message or to Another Active
Message.

• To copy text to the Clipboard from a message
• Within the Message window, select the text you
  wish to copy to the Clipboard.
• From the Edit menu select the Copy command
• To paste text from the Clipboard into a message
• Within the Message window, position the insertion
  point at the location within your message where
  you want to insert the contents of the Clipboard.
• From the Edit menu, choose the Paste command

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7.6.2.2 Use Cut and Paste Tools to Move Text
Within a Message or to Another Active Message.

• To cut text to the Clipboard from a message
• Within the Message window, select the text you
  wish to cut to the Clipboard.
• From the Edit menu select the Cut command
• To paste text from the Clipboard into a message
• Within the Message window, position the insertion
  point at the location within your message where
  you want to insert the contents of the Clipboard.
• From the Edit menu, choose the Paste command

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7.6.2.3 Use Cut and Paste Tools to Insert Text
From Another Source Into a Message.

• Open the application (e.g. Word) and select the
  text you want to copy into your message.
• Press CtrlC to copy the text to the Clipboard.
• Using the Taskbar, display the Message window
  containing the message into which you want to
  insert the text.
• Position the insertion point at the location
  within the message where you wish to insert the
  contents of the Clipboard.
• Press CtrlV to paste the text into the message

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7.6.2.4 Delete Text in a Message.

• Within the Message window, select the text you
  want to delete.
• Press the Delete key.

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7.6.2.5 Delete a File Attachment From a Message.

• Open the message containing the file you want to
  delete.
• Icons displayed along the bottom of the Message
  window will represent any files attached to the
  message.
• Click once on the file you want to delete to
  select it.
• Press the Delete key.

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7.6.3 Read a Message
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7.6.3.1 Collect or Open Mail.

• To collect new messages
• If necessary, open the Inbox folder.
• Click the Send and Receive icon, located on the
  Standard toolbar OR press the F5 key.
• To open a message
• If necessary, open the Inbox folder.
• Double click on the message you wish to read to
  open the Message dialog box.

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7.6.3.2 Mark/highlight a Message in a Mail Folder.

• If necessary, open the Inbox folder.
• Double click on the message you wish to flag to
  display the Message dialog box.
• Click the Flag for Follow Up icon on the Message
  dialog box toolbar to display the Flag for Follow
  Up dialog box.
• Click the down arrow to the right of the Flag to
  text box to display a list of flag types.
• Select the flag you require.

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7.6.3.3 Use the Mail Bin.

• To open the Deleted Items Folder
• Click on the Deleted Items icon located on the
  Outlook bar.
• To restore a message from the Deleted Items
  Folder
• Open the Deleted Items folder.
• Select the message you wish to recover.
• Click on the Edit drop down menu and select the
  Move to Folder commandOR press Ctrl-Shift-V.

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7.6.3.4 Open and Save a File Attachment. Slide 1
of 2

• To open an attached file
• If necessary, open the Inbox folder.
• Double click on the message containing the
  attached file to open the Message dialog box.
• Double click on the file icon.
• Outlook will start the appropriate application
  and open the file.

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7.6.3.4 Open and Save a File Attachment. Slide 2
of 2

• Saving an Attached File
• If necessary, open the Inbox folder.
• Double click on the message containing the file
  you wish to save to display the Message dialog
  box.
• Click on the Message dialog box File drop down
  menu and select the Save Attachments command.
• If the message contains more than one attached
  file the Save All Attachments dialog box will be
  displayed enabling you to select the file you
  wish to save. Select the files as required and
  click on the OK button.
• The Save Attachment or Save All Attachments
  dialog box will be displayed. Select the folder
  you wish to save in and click on the Save button.

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7.6.4 Reply to a Message
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7.6.4.1 Use Reply to Sender Function.

• If necessary, open the Inbox folder.
• Select the message you want to reply to.
• Click on the Reply icon on the Standard toolbar
• The Message dialog box will open and the text of
  the original message appears in the message
  window.
• Type your reply above the text of the original
  message and then click the Send icon on the
  Message dialog box toolbar

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7.6.4.2 Use Reply to All Function.

• If necessary, open the Inbox folder.
• Select the message you want to reply to.
• Click the Reply to All icon on the Standard
  toolbar.

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7.6.4.3 Reply With Original Message Insertion.

• Open the Inbox folder.
• Click on the Tools drop down menu and select the
  Options command to display the Options dialog
  box.
• Select the Preferences tab and click on the
  E-mail Options button.
• The E-mail Options dialog box will be displayed.
• Select Include original message text from the
  When replying to a message drop down list.

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7.6.4.4 Reply Without Original Message Insertion.

• Open the Inbox folder.
• Click on the Tools drop down menu and select the
  Options command to display the Options dialog
  box.
• Select the Preferences tab and click on the
  E-mail Options button.
• The E-mail Options dialog box will be displayed.
• Select Do not include original message from the
  When replying to a message drop down list.

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7.6.4.5 Forward a Message.

• If necessary, open the Inbox folder.
• Select the message you wish to forward.
• Select the Forward icon from the Standard
  toolbar the Message dialog box will be
  displayed.
• Type the email address of the person you wish to
  forward the message to into the To text box

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7.7 Addressing
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7.7.1 Using Address Books
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7.7.1.1 Add a Mail Address to an Address
List.Slide 1 of 3

• Open the Inbox folder.
• Click on the Tools drop down menu and select the
  Address Book command.
• The Address Book window will be displayed.
• Double click on the group you wish to add a mail
  address to.
• Groups are represented by this icon.
• The Properties dialog box will be displayed as
  illustrated.

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7.7.1.1 Add a Mail Address to an Address
List.Slide 2 of 3

• The Properties dialog box will be displayed as
  illustrated.

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7.7.1.1 Add a Mail Address to an Address
List.Slide 3 of 3

• Type the name of the person you want to add to
  the group into the Name text box at the bottom of
  the Properties dialog box.
• Type the email address of the person into the
  E-Mail text box.
• Click on the Add button.
• The new member will be displayed in the Group
  Members list.
• To close the Properties dialog box click on the
  OK button.
• To close the Address Book window, click on the
  Close icon in the top right corner of the window.

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7.7.1.2 Delete a Mail Address From an Address
List.

• Open the Inbox folder.
• Click on the Tools drop down menu and select the
  Address Book command. The Address Book window
  will be displayed.
• Double click on the group you wish to remove from
  a list.
• The Properties dialog box will be displayed.
• Select the person you want to remove from the
  group from the Group Members list.
• Click on the Remove button.

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7.7.1.3 Create a New Address List/distribution
List.

• Open the Inbox folder.
• Click on the Tools drop down menu and select the
  Address Book command. The Address Book window
  will be displayed.
• Click on the File drop down menu and select the
  New Group command.
• Type a name for the group into the Group Name
  text box.
• Type the name of the person you want to add to
  the group into the Name text box at the bottom of
  the Properties dialog box.
• Type the email address of the person into the
  E-Mail text box.
• Click on the Add button.

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7.7.1.4 Update an Address Book From Incoming Mail.

• Open the message from the person you want to add
  to your address book.
• Right click on the senders name or email address
  in the To text box of the message header section
  of the Message window.
• A popup menu will be displayed, select the Add to
  Contacts command.
• The Contact window will open here you can enter
  additional information about the message sender.
• Once finished, click on the Save and Close icon
  located on the Contact window toolbar.

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7.7.2 Messages to Several Addresses
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7.7.2.1 Reply to a Message Using a Distribution
List.

• Open the Inbox folder.
• Select the message you wish to reply to.
• Click on the Reply to All icon and your response
  will be sent to the sender and all members of the
  distribution list

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7.7.2.2 Copy a Message to Another Address.

• Whilst composing your message in the Message
  window, enter the address of the person you want
  to send a copy to into the Cc text box.
• In this example the message is addressed to
  sales_at_cctglobal.com, in addition a copy of the
  message will also be sent to robertnewman_at_excite.c
  o.uk

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7.7.2.3 Use Blind Copy Tool. Slide 1 of 2

• A blind carbon copy is a copy of the message that
  is sent to someone in secret, other recipients of
  the message will not know that the person has
  received the message

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7.7.2.3 Use Blind Copy Tool. Slide 2 of 2

• Whilst composing your message in the Message
  window, display the Bcc field by clicking on the
  View drop down menu and selecting the Bcc Field
  command.
• Type the address of the person you wish to
  received the blind carbon copy into the Bcc text
  box.
• In this example the message is addressed to
  sales_at_cctglobal.com, in addition a copy of the
  message will also be sent to robertnewman_at_excite.c
  o.uk without the knowledge of the other
  recipients.

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7.8 Message Management
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7.8.1 Organizing Messages
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7.8.1.1 Search for a Message.

• If necessary, open the Inbox folder.
• Click the Tools drop down menu and select the
  Find command
• OR click the Find icon on the Standard toolbar.

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7.8.1.2 Create a New Mail Folder.

• Open the Inbox folder.
• Click on the File drop down menu and select the
  New command.
• Choose Folder from the submenu, the Create New
  Folder dialog box will be displayed.
• Type a name for the folder into the Name text
  box.
• Click on the OK button to close the Create New
  Folder dialog box.
• The Add shortcut to Outlook bar dialog box will
  be displayed, click the Yes or No button as
  required.

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7.8.1.3 Delete a Message.

• Open the Inbox folder.
• Select the message you want to delete by clicking
  on the entry in the message list.
• Press the Delete key.

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7.8.1.4 Move Messages to a New Mail Folder.
Slide 1 of 2

• Open the Inbox folder.
• Select the message you want to move by clicking
  on the entry in the message list.
• Right click on the highlighted message to display
  a popup menu.
• Select the Move to Folder command as illustrated.

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7.8.1.4 Move Messages to a New Mail Folder.
Slide 2 of 2

• The Move Items dialog box will be displayed.
• Select the folder you want to move the message to
  by clicking on the entry in the Move Items dialog
  box.
• Click on the OK button to close the Move Items
  dialog box and move the message.

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7.8.1.5 Sort Messages by Name, by Subject, by
Date Etc.

• If necessary, open the Inbox folder.
• Click on the heading of the field you wish to
  sort the message list by, e.g. to sort the
  messages by sender, click on the From field
  heading.
• An arrow will appear to indicate the direction of
  the sort.
• Click the field heading again to reverse
  direction of the sort if required.

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7.9 Web Server
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Web Server
Request (URL)
Response (HTML File, Images, )
HTML
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Web Server- Apache HTTP Server

• Download Link http//httpd.apache.org/download.
  cgi
• Hosting
• Create the web site (HTML Files, JSP, ASP,
  Servlet, JavaBean)
• Put the HTML files in the htdocs Folder under the
  Apache Directory
• Run the browser and type your localhost IP and
  the main page name example http//localhost8080
  /index.html