Student Worker Orientation for Supervisors

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Student Worker Orientation for Supervisors
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• Student Workers Your Budget
• WJ is encouraging supervisors to hire more
  student workers as well as use current workers
  in new and creative ways.
• If you can use additional student workers, but
  believe your budget will not support it, dont
  dismiss the idea. Talk to your supervisor.

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Workers Compensation

• Provides coverage if a student is injured in the
  course of their employment with the college.
• Report the students injury/accident
  IMMEDIATELY.
• If supervisor is not available, then notify
  security.
• Security will investigate.

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Workers Comp Benefits

• If injury deemed compensable comp will pay for
  all medical and prescription drug costs.
• If the student is absent from work for more than
  7 calendar days, they will receive temporary
  disability benefits.
• The student must use the colleges panel of
  doctors if they want the claim to be considered
  under workers comp. (List is in your packet)

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Blood Borne Pathogens

• If the student is exposed to bodily fluids, i.e.
  blood or saliva, they run the risk of contacting
  hepatitis or AIDS.
• WJ will provide the student with hepatitis B
  shots.
• Use common sense.

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Hazard Communication

• All employees have a RIGHT TO KNOW about the
  chemicals they use on the job and how to work
  safely with those chemicals.
• For more information on a chemical, refer to the
  Material Safety Data Sheet (MSDS).
• MSDSs are located in the labs, physical plant and
  Protection Services.

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Emergency Procedures

• 6032 securitys number - call to report any
  accident, injury, fire, etc.....
• In the event of a real or perceived emergency get
  the student to safety, call security.

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Drug Free Workplace Act

• The college does not condone the bringing or use
  of a controlled substance or alcohol on campus.
• Disciplinary action against violators, consistent
  with federal, state and local laws will be taken.
• Actions could include counseling, suspension,
  termination and referral for prosecution.

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FERPA- Family Educational Rights and Privacy Act
of 1974

• Most information concerning a students academic
  record is considered confidential and may not be
  released without the student's OK.
• Directory information is ok-name, address, dates
  of attendance, major, enrollment status, degree
  earned and date of graduation.
• OK to give parents info if they claim the student
  on their taxes-must present proof.
• (See FERPA FAQ handout in packet)

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Confidentiality

• The student may have access to confidential
  information, such as grades, addresses, financial
  information etc.
• Giving away this information can have serious
  consequences for them including discipline,
  dismissal from the school, and could make the
  students and their parents liable to be sued.
• Students with access to confidential information
  should sign a confidentiality agreement (see
  sample in your packet).

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Sexual Harassment

• Usually about power-the inappropriate use of
  sexual demands or the creation of a sexually
  charged hostile environment as a way of
  exercising power over a student or an employee.

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Sexual Harassment-types

• QUID PRO QUO benefits offered or withheld as a
  means of coercing sexual favors.
• HOSTILE ENVIRONMENT conduct that unreasonably
  interferes with the victims work/academic
  performance or creates an intimidating, hostile,
  or offensive environment.
• RETALIATION taking action against someone for
  filing a complaint.

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Payroll Issues Timesheets

• Done correctly received in the
  Office of
  Financial Aid on time.
• NO Timesheet NO PAY.
• LATE Timesheet DELAYED PAY.

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Forms We Need

• I-9 - Proof of US citizenship
• 1. Picture ID and either Social Security Card
  or
• Birth Certificate
• 2. US Passport
• 3. Proper Visa Status
• Federal Tax Withholding form
• Forms are in your packet and can also be obtained
  from HR

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Paychecks can be picked up at the Campus Mailroom
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SEP Supervisor Responsibilities

• College Policy is that students with demonstrated
  financial need get first priority for Jobs.
• Complete Student Employee Position Description
  Form.
• Interview Students.
• Notify Office of Financial Aid of your Selection.

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Orientation 1. Tell Students About Department
Rules and Policies. 2. Share your Job
Expectations. 3. Make Introductions to staff. 4.
Train on Equipment.
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Attendance 1. Students Need to be Aware of Your
Requirements. Establish a policy and instruct
them. 2. Be Sure They Have A Phone To Call
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• Discipline Part I
• Give a verbal warning and a written reprimand to
  attempt to correct the problem.
• Dismiss a student if they do not solve the
  matter.

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• Discipline Part II
• No need to use this policy under extreme
  circumstances such as
• 1. Violation of FERPA/Confidentiality Rules
• 2. Theft
• 3. Violence
• 4. Violation of Computer Policy i.e.. Giving
  Away Deleted or Vax Password
• 5. Blatant or Egregious Sexual Harassment
• Report these situations immediately to Linda
  Ankeny, Campus Employment Coordinator.

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FINALS AND MIDTERMS

• Give em a break!
• Remember being a student is their primary job.
• If they need time off to study, please comply
  graciously.

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QUESTIONS???