STUDENT WORKER ORIENTATION

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STUDENT WORKER ORIENTATION

• August 30, 2008

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OFFICE ETIQUETTE

• Telephones-check with supervisor on how phones
  are to be answered.
• IPODS, Instant Messenger and personal use of the
  Internet while working is not permitted.
• Limit personal calls. Cell phones should be
  turned off.
• Use common courtesy, please, thank you, etc.
• Promptly respond to office visitors.
• Dress appropriately for your work environment.

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STUDENT WAGE RATES

• Standard Rate
• 7.15 / hour
• America Reads / Special Shift/Special Skill Rate
  7.90 / hour
• Supervisory Rate 8.30 / hour
• Other rates may apply for particular jobs.

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TYPES OF CAMPUS JOBS

• Office staff in administrative departments
• Mailroom
• Library
• Athletics
• Admission
• IT
• Biology/Chemistry Labs

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HOW TO FIND A CAMPUS JOB

• Annual Campus Job Fair
• Thursday, September 4th
• 1000 am 300 pm
• Ballroom of Rossin Campus Center
• Departments offices that are planning to hire
  students will be represented at the fair.
• This will be your best opportunity to find a
  campus job!
• Bring your fall class schedule so that you will
  have an idea of the days and hours you are
  available to work.
• Positions that remain open after the Job Fair
  will be posted online at www.washjeff.edu/jobs.
  Students are responsible for contacting
  supervisors for interviews.
• Dont delay preference is only given to work
  study students in the hiring process for the
  first 3-4 weeks of the semester.

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IMPORTANT PAPERWORK

• Student Work Authorization Form
• Issued by Office of Financial Aid
• Pick up your form in your campus mailbox before
  attending the Job Fair
• This is proof of your work study eligibility
• Your supervisor completes this form after you are
  hired. Send completed work authorization form to
  the Office of Financial Aid.
• Your Master Timesheet will be sent to your
  supervisor directly.
• You cannot work until you obtain a timesheet
• Questions? Call Linda Ankeny at x6019

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HOW NOT TO GET PAID!

• No W-4 form
• No I-9 form with proper ID
• NO TIME SHEET or submitted late!
• NO EXCEPTIONS

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YOUR RESPONSIBLITIES

• Come to work on time.
• Maintain required confidentiality.
• Complete assignments on time and to the best of
  your ability.
• If you are not going to be at work, call your
  supervisor with as much advance notice as
  possible.

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Fail to meet your responsibilitiesandYou could
lose your job!
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FERPA- Family Educational Rights and Privacy Act
of 1974

• Most information concerning a students academic
  record is considered confidential and may not be
  released without the student's permission.
• Directory information including the following can
  be given name, address, dates of attendance,
  major, enrollment status, degree earned and date
  of graduation.
• Parents may only be given information if they
  have the students FERPA password or if they
  claim the student on their taxes. (They must
  present most recent tax form before information
  is given.)
• If you have any questions as to what information
  can be given, please contact your Supervisor
  before proceeding.

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GRAMM-LEACH-BLILEY (GLB) ACT

• The GLB requires financial institutions,
  including colleges and universities, to develop
  plans and establish policies to secure the
  security and confidentiality of student/employee
  financial information
• Includes names, addresses, phone numbers, bank
  and credit card account numbers, income and
  credit histories, and Social Security numbers.
• Applies to all methods of handling or disposing
  of nonpublic financial information, whether
  electronic, paper or other form.

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GRAMM-LEACH-BLILEY (GLB) ACT

• Public information (Directory information)
  names, addresses, phone numbers Okay to
  release.
• Nonpublic information Bank and credit card
  account numbers, income and credit histories, and
  Social Security numbers.
• What does this mean to me? Be careful when
  handling information and dont release any
  nonpublic information.

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CONFIDENTIALITY

• You may have access to confidential information,
  such as grades, financial information etc.
• Giving away this information can have serious
  consequences for you including discipline,
  dismissal from the school, and could make
  you/your parents liable to be sued.
• Your Supervisor may require you to sign the
  Statement of Understanding of Privacy Act
  Provisions. This form is to be returned to your
  Supervisor.

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COMPUTER USE

• As an employee, you may have access to College
  computers and software programs such as Datatel.
• Giving away your password, or using the
  information available is grounds for dismissal
  from your position, and the College would take
  further action through the student discipline
  procedure.

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Payroll and Human Resources
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PAYROLL FORMS

• I-9 Form Verifies eligibility to work in the
  USA.
• Complete section 1 only
• US Passport or
• Proper Visa or
• Picture ID (Drivers License or Student ID)
• and
• Social Security Card or Birth Certificate
• You will fill out the top portion of the Blue I-9
  in your packet and return
• it with your IDs to the Payroll Office on the
  second floor of Thompson
• Hall.
• Form can be found on Payroll website.

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PAYROLL FORMS

• Complete Form W-4 so that your employer can
  withhold the correct federal income tax from your
  pay.
• Please fill out the bottom portion of the W-4 in
  your packet and return it to the Payroll Office
  on the second floor of Thompson Hall.
• Form can be found on Payroll website.

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IDENTIFICATION FOR I-9 FORM

• If you do not have the proper forms of ID with
  you on campus
• Have a parent fax the information to our secure
  HR Department Fax
• 724-250-3540
• Attention LeeAnn

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DIRECT DEPOSIT

• For those who would like to take advantage of
  this benefit
• Please fill out the Authorization Agreement for
  Direct Deposit and attach a voided check or
  deposit slip.
• Form can be found on Payroll website

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PAYROLL FORMS

• Payroll Forms MUST be completed before you can
  work!
• Must complete W-4 tax form and I-9 and show
  proper identification.
• Forms must be returned to Payroll/HR Located on
  2nd and 3rd floors of Thompson Hall.

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PAYROLL TIMESHEETS

• Must complete a timesheet each pay period.
• Timesheets are due on the 1st and the 16th of the
  month by 300 pm.
• Exceptions will occur due to holidays. Please
  refer to the student payroll schedule.

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PAYCHECKS

• Issued the 15th and the last working day of the
  month.
• Pay checks will be sent to the Campus Mailroom
  during the first and second semester.
• Pay checks will be sent to home address when
  regular classes are not in session. Please
  contact the Payroll Office if other arrangements
  need to be made.
• Checks can be cashed at the Bookstore and
  Business Office with Student ID.

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SEXUAL HARASSMENT

• Inappropriate sexual conduct will not be
  tolerated and may constitute sexual harassment.
• Sexual harassment is defined as unwelcome sexual
  advances, requests for sexual favors, and/or
  other inappropriate verbal, written, or physical
  conduct of a sexual nature
• Please report any concerns to the Student Affairs
  Department.

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OTHER TOPICS

• Work related Injuries Report injury/accident to
  your supervisor IMMEDIATELY.
• Emergency Procedures 6032 or 911 from a campus
  phone Protection Services phone number - call
  to report any accident, injury, fire, etc.....
• In the event of a real or perceived emergency get
  yourself to safety, then call security.

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Any Questions?

• This presentation is located online at
  www.washjeff.edu in the Training section under
  Human Resources.