Selecting and Supervising Student Workers

1
Selecting and Supervising Student Workers

• ISU Career Center
• Student Services Building
• 567 N 5th St
• 2nd Floor 237-5000

2
Some Benefits of a Job On Campus

• Personal Growth Development
• Resume Building
• Reference Building
• Supervision Skills
• Knowledge Connections at ISU

3
Overview

• Write a job description (include
  responsibilities, schedule, and requirements)
• Visit http//www1.indstate.edu/student-employment
  /supervisors/default.aspx
• Click on ISU Applicant Tracking System
  Instructions

4
Overview

• Follow instructions to
• Become authorized to enter the ATS
• Create a Student Worker posting (Notice Of
  Vacancy)
• STyy-nnn
• Monitor applicants status
• Interview and hire applicants
• Reactivate a previously posted NOV

5
Wages

• Visit
• http//www1.indstate.edu/student-employment/superv
  isors/default.aspx
• to determine how to set the hourly wage rate and
  how to give increases

6
Minimum Wage Increase May 2007

• WASHINGTON - America's lowest-paid workers won a
  2.10 raise Thursday, with Congress approving the
  first increase in the federal minimum wage in
  almost a decade.
• President Bush was expected to sign the bill
  quickly, and workers who now make 5.15 an hour
  will see their paychecks go up by 70 cents per
  hour before the end of the summer. Another 70
  cents will be added next year, and by summer
  2009, all minimum-wage jobs will pay no less than
  7.25 an hour.
• What Is Next For Businesses And The Federal
  Minimum Wage? A final bill still needs to be
  sent to President Bush for approval before the
  increase will take effect and be signed into law.
  If and when President Bush signs the bill, the
  Federal Minimum Wage increase will officially
  become a new law and an increase will be in
  effect 60 days after that. The breakdown of the
  increase will be 5.85 60 days after the new
  increase is signed into law, then 6.55 a year
  later and finally 7.25 a year after that.
• End-Of-Summer 2007 - add 0.70 to a minimum of
  5.85 per hour
• Summer 2008 - add 0.70 for a minimum of 6.55
  per hour
• Summer 2009 - add 0.70 for a minimum of 7.25
  per hour

7
Steps

• Fill out Student Referral Form (interactive .pdf
  file)
• Print Student Referral Form
• Sign Student Referral Form
• Hand Student Referral Form to the student and
  send them to the Career Center Student Services
  Building (2nd floor above the Student Health
  Center room 208)

8
Student Employment and Payroll Requirements

• I-9 Form, Computer Agreement, and Drug-Free
  Workplace Agreement
• Identification Internationals passport, I-20
  Form, and Social Security Card
• Identification U.S. citizens photo ID
  Social Security Card or official birth
  certificate (authorized by city or county of
  birth)
• Tax forms and Direct Deposit Form

9
Student Payroll

• Visit
• http//www.indstate.edu/payroll/electronictimeshee
  ts.htm
• and select Student Timesheets

10
Student Payroll

• Every other Friday
• Have the student worker complete, print and sign
  their timesheet
• Sign and submit the timesheet to the department
  payroll person to complete the Payroll Recap Form
• Submit to the Payroll Office (Rankin Hall room
  408) by 11am the following Monday

11
Student Payroll

• Student workers are notified by email the amount
  of earnings that have been deposited in their
  account on the following Friday

12
Supervision

• Provide an orientation for new or returning
  Student Workers
• We expect abstinence from
• We expect adherence to the posted schedule
• Having your cell phone on (or checking voice
  messages) while on duty
• Using the office PCs for emailing
  family/friends IM-ing family/friends looking at
  the FaceBook playing games or cruising the WWW
• We expect adherence to the dress code

13
Supervision

• Having difficulty with a students performance?
• Review what you covered in orientation
• Ask them to state in their own words what is
  expected
• Ask them if theres a conflict?
• Give them a written summary of the conversation
  and promise a follow up in two weeks
• If there is no behavioral change after two weeks,
  have them update and turn in their timesheet and
  say good bye

14
Any Questions?

• Whats the first thing you plan to do when you
  return to your department?