NEW STUDENT ORIENTATION

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NEW STUDENT ORIENTATION

• Murphy Library
• UW-La Crosse

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WELCOMENEW STUDENT ASSISTANTS!

• Welcome to the staff of Murphy Library!
• You are an important member of the library staff.
• 60-70 student staff help keep library open 95
  hours/week.

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BENEFITS OF EMPLOYMENT

• Ability to work between classes
• Opportunity to learn more about library services
  and resources
• Comfortable work environment
• Potential for regular wage adjustments
• Opportunity for continued employment

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MISSION STATEMENT

• To support
• Teaching
• Research
• Public service
• By selecting, maintaining, enhancing, promoting
  and making accessible materials and research
  resources.

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MISSION STATEMENT

• The library serves the community as a regional
  information center and research facility.

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DISCUSSION TOPICS

• Employment
• Wage Scale
• Scheduling
• Overtime Policy
• Absence Reporting
• Training
• Time Keeping
• Payroll Procedures
• Customer Service

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DISCUSSION TOPICS

• Work Rules
• Privacy of Data
• Performance Appraisal
• Employee Recognition
• Communication Announcements
• General Information
• Employment Termination
• Continued Employment

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EMPLOYMENT

• Employment is on a semester by semester basis.
• J-term and summer hours may be available.
• You are limited to part-time employment.
• Work study hours are based on your semester
  allocation.

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WAGE SCALE

• The wage scale is based on semesters of
  employment.
• ¾ of a semester or summer session one semester.

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SCHEDULING

• You set up your work schedule for the semester or
  summer session with your supervisor.
• You are expected to work final exam week.

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SCHEDULING

• Work study student hours are based on funding
  allocation
• Limited to lt20 hours/week
• Regular students 8-10 hours/week
• Campus recommends lt20 hours/week
• 4 hour shift 15 minute paid break
• Punch out for ½ hour scheduled lunch break

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OVERTIME POLICY

• Overtime is not allowed
• If it occurs, your hours will be cut back
• If it continues to occur, you may be terminated

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ABSENCE REPORTING

• You must call your supervisor before you are to
  report to work if you will be absent or tardy.
• If you cannot reach your supervisor, call the
  Administrative Office at 785-8520.

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ABSENCE REPORTING

• You may need to find a substitute
• No show an unexcused absence

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TRAINING JOB DUTIES

• Your supervisor will provide the necessary
  training.
• Pay careful attention to what you are doing.
• Accuracy is very important.
• Inform your supervisor when you have completed
  your tasks.

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• Special Collections
• Area Research Center

• Circulation
• Services

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TIME KEEPING

• Use the computer in Circulation for clocking in
  and out.
• Log on (enter username and password) and select
  your job and click on record time stamp and log
  off .
• When shift ends, log on and click on record time
  stamp and log off, do not select your job when
  logging off.

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TIME KEEPING

• Please make sure your time card is correct.
• You can view your time card by clicking on MY
  TIMECARD in the left hand column
• If you see any purple or red on your timecard you
  made a mistake. Please write the mistake on the
  yellow correction slips and have your supervisor
  sign it. You will not be paid until the
  correction is made.

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PAYROLL

• Students are paid every 2 weeks.
• Expect your first pay check approximately 4 weeks
  after you begin.
• Direct deposit is the method of payment on
  campus.
• Statements are sent to your university e-mail
  account.
• W-2 forms are sent out in January to the address
  on your W-4 form.

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Customer Service

• Student workers are university employees.
• Libraries are service organizations.
• Assisting patrons is a priority.
• Courtesy is essential.

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PRIVACY OF DATA

• Confidentiality is of utmost importance
• Information sought or received
• Materials consulted
• Interlibrary loan and circulation records
• Other personally identifiable library materials

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WORK RULES

• We expect you to be well groomed and neatly
  dressed.
• Polite
• Exhibit good work habits.
• Be mindful of policies and procedures.
• Enforce library rules or report offenses.

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WORK RULES

• Office supplies and equipment are to be used for
  library business only.
• Excessive talking is not allowed.
• Eating in the library is not allowed. Drink is
  allowed if in a non-spill container.
• Headset use while on duty in public areas is not
  allowed.
• If you work when the library is closed, you may
  use resources during your break period, but not
  those in view of the public.

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PERFORMANCE EVALUATION

• You are on probation your first semester.
• At the end of your first semester and each
  spring, your supervisor will complete a
  performance evaluation and review it with you.
• Evaluations may be used for employment references.

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EMPLOYEE RECOGNITION

• Fifth semester student employees are eligible to
  receive a certificate and token gift of
  appreciation.

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RECOGNITION FOR FIVE SEMESTER GRADUATES

• Graduating student workers with at least 5
  semesters of employment are honored with a
  commemorative bookplate in their honor.

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COMMUNICATION ANNOUNCEMENTS

• You are responsible for reading information
  posted on the bulletin board in the time keeper
  area.
• Direct work-related questions and concerns to
  your immediate supervisor.
• We value your input and suggestions for
  improvement.

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GENERAL INFORMATION

• The electronic security system is located at the
  exit.
• Lost and found and a first aid kit for minor
  injuries is located at the Circulation Desk.
• Coat racks and lockers are located in the time
  keeping area.

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GENERAL INFORMATION

• Report work-related injuries to your supervisor
  immediately.

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EMERGENCY AND EVACUATION PROCEDURES

• PROCEDURES
• Medical Emergency
• If life threatening, 911
• Campus Protective Services 9-9999
• Fire
• Set off alarm
• Evacuate building
• Vandalism, Blackout, Bomb Threat
• Campus Protective Services 9-9999
• Tornado
• Campus Protective Services 9-9999
• Proceed to the Southwest corner of basement.
  (Near room 12)
• Flooding or Water Damage
• Campus Protective Services 9-9999
• Freezer Services
• Whitney Center 5-8610
• Cartwright Center 5-8888

• EVACUATION
• Set off fire alarm, which automatically notifies
  Protective Services and the Fire Department.
• Library staff go to exit nearest their department
  to open doors and direct patrons out. As staff
  exits, encourage patrons to quickly follow to
  nearest exits.
• Persons with disabilities on second floor and
  basement go to Rescue Assistance Area that is the
  furthest away from the fire, as directed by maps
  posted near elevators by the main stairwell.
  Training fire personnel will evacuate them.
  Persons with disabilities should be encouraged to
  use the buddy system as defined by Disability
  Resource Services. DO NOT USE ELEVATORS.

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EMPLOYMENTTERMINATION

• If you voluntarily terminate your employment, you
  are required to give a 2-week notice.

• August 20, 2004
• TO Ingrid Iverson
• FROM Jodie Ewert
• RE Resignation
• Please consider this my 2-week notice of
  resignation from my position in the
  Administrative Office due to a heavy class load.

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EMPLOYMENTTERMINATION

• Incompatible work schedule
• Budgetary constraints
• Expenditure of work study money
• Unexcused absences
• Falsifying time reports
• Unsatisfactory performance
• Overtime infractions

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EMPLOYMENT TERMINATION

• Insubordination
• Problematic behavior
• Possession or use of drugs or alcohol during a
  work shift or reporting under the influence
• Inappropriate computer use
• Unauthorized use of confidential information
• If you drop out of school, you are no longer
  eligible for student employment.

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CONTINUEDEMPLOYMENT

• Let your supervisor know if you intend to
  continue to be employed by the library.
• Transfer requests will be considered, but are not
  guaranteed.

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AGAIN, WELCOME!

• We hope your employment with Murphy Library
  will be a rewarding experience.