POLICY AND PROCEDURE

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POLICY AND PROCEDURE

• Shared Sick Leave Pool
• November 2008

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Leave Pool Committee MembersSue Aysen, John
Ford, Rodney Hodges, James Irwin,Stacey Latka,
Kay Legendre, Mike Naquin, Ali Tabor, Stacey
Nichols

• Process of developing policy
• Reviewed policies at LA universities as well as
  the Board of Supervisors and Civil Service Rules.
  
• Discussed process with universities currently
  using policy
• Committee worked through several drafts to reach
  final policies
• The Crisis Leave Pool
• The Shared Sick Leave Pool

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Approval Process

• Approval sought and received by
• Unclassified Advisory Council
• Classified Advisory Committee
• Faculty Senate
• Presidents Executive Council
• Presidents Cabinet
• University of Louisiana System (Sick Leave Pool)
• Civil Service Commission (Crisis Leave Pool)

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SHARED SICK LEAVE POOLPolicy Overview

• designed to assist faculty members or
  unclassified staff members who are suffering from
  their own serious health condition and have
  insufficient accrued leave to cover it
• consists of leave hours donated and used, and the
  intent is to assist an employees return to the
  workplace-not substitute for workers comp or a
  long-term disability insurance policy.

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Donating to the Shared Sick Leave Pool

• Participants shall retain 3 sick days (24 hours)
  at all times for personal use.
• Minimum donation is 1 day (8 hours).
• No employee can contribute more than 2 days (16
  hours) of sick leave every three years.
• Donations to the shared sick leave pool are
  irrevocable.

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Donating to the Shared Sick Leave Pool, continued

• Donations will be made to the pool, not to an
  individual employee.
• Sick leave only can be donated annual or comp
  time donations are not allowed.
• The employee must have completed at least one
  academic year of service if employed on an
  academic year basis (9-month), one fiscal year
  of service if employed on a fiscal year basis
  (12-month), to participate.

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Applying for Shared Sick Leave

• Leave used from the pool does not have to be paid
  back.
• Number of hours that can be drawn from the pool
  limited to
• - 22 days (176 hours) per fiscal year
• - 100 days (800 hours) total participation
• Days/hours shall be transferred from the pool as
  they are used.

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Applying for Shared Sick Leave, continued

• Unclassified staff may draw from only one pool
  per fiscal year.
• Forward completed Application for Use of Leave
  Pool Hours and supporting documentation to the
  Director of Human Resources.

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Eligibility

• Suffering from own serious health condition that
  is not occupationally related (and not receiving
  workers comp or long-term disability benefits)
• Must be a full-time faculty member or
  unclassified staff member who is eligible to earn
  sick leave.
• Must have completed at least
• - one year of service with the University if
• employed on an academic year (9/10 mo.) basis.
• - one calendar year of service with the
  institution
• if employed on a fiscal year (12 mo.) basis.

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Eligibility, continued

• Must have exhausted all accrued leave (annual,
  sick, comp) before requesting from the Shared
  Sick Leave Pool.
• Must provide appropriate documentation from a
  LMSP.
• Unclassified employees may draw from only one of
  the pools (Crisis or Shared Sick Leave) per
  fiscal year.
• Must have made a contribution to the pool of at
  least (1) day (8 hours) to draw from the Shared
  Sick Leave Pool.

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Crisis Leave Request Review

• A Review Committee will be established
  consisting of two classified employees, two
  unclassified employees, two faculty members, the
  Director of Human Resources, and the Payroll
  Supervisor (ex-officio).
• The Committee will act to support the
  administration of the Program, review the pool,
  and when not otherwise specified in written
  policy, may recommend operational guidelines and
  procedures for the Program.

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Conclusion

• Thank you, committee members, for your service to
  the University.
• The leave pools can work only if positive
  enforcement is present.
• The review committee will be charged with a
  serious task frivolous applications will not be
  approved. Only catastrophic and dire situations
  will be considered.
• General drives for leave contributions will be
  conducted periodically.
• Nicholls is a giving community, and we believe
  this cause will be no different. You may have to
  consider that someday a dear friend, a
  co-worker, or even yourself may in need of leave
  to carry them/you through.
• Your contributions to the pool are much
  appreciated.