Developing A Campus Emergency Operations Center EOC

1
Developing A Campus Emergency Operations Center
(EOC)

• Panel Member
• Larry Mullendore
• Senior Emergency Preparedness Planner
• Virginia Commonwealth University (VCU)

2
Purpose of the EOC

• To provide facility and work space for the
  Universitys
• 13-member VCU Incident Response Team (IRT) to
  conduct emergency management operations.

3
EOC Development

• Crawl-Walk-Run iterative development
• In the beginning
• Room (Designated Not Dedicated Space)
• Big table
• Electric drop down projection screen
• Two (2) phone lines
• Conducted emergency management needs assessment
  by addressing the basic requirements of how to
  transform a designated space to an EOC
• Current and future needs for VCU emergency
  managers
• Operational needs of the Incident Response Team
  (IRT)
• Emphasis on communications capabilities and
  situational awareness
• Interoperable Incident Command System (ICS)
  functionality
• Budget and space limitations (Good steward of
  public funds)

4
EOC Development (Continued)

• Current EOC Resources and Equipment
• Wireless-capable facility with University network
  access
• 6 laptop wireless-capable computers
• Incident Commanders laptop computer with Mobile
  Broadband Card
• 12 power outlets (accessed under table)
• 12 network drops (accessed under table)
• Satellite TV
• Satellite phone
• Conferencing phone
• 10 VHF portable radios
• NOAA weather radio
• Multi-band radio
• Designated phones (phones relocated from nearby
  offices)
• Dedicated EOC phone number (outer office phone
  line)
• Fax machine (in outer office)
• WeatherData.com SkyGuard software display showing
  area weather impacting University campuses
• Alternate Control Point for University siren
  system
• Satellite Clock
• Unit-specific EOC Checklists

5
EOC Forms and Charts

• Forms
• Sign-in Sheet
• EOC Unit Checklists
• EOC Activity Log
• Incident Response Team (IRT) Meeting Minutes
  Template
• Charts
• VCU Incident Command System (ICS) Organization
• Emergency Management Team (EMT) Responsibilities
  (Policy Group)
• Incident Response Team (IRT) Responsibilities
• Mission of the VCU Emergency Preparedness Plan
  (EPP)
• Types or Levels of Emergencies
• IRT Briefing Sequence
• Emergency Plan Synchronization Matrix
• Incident Commanders EOC Manual

6
Unit EOC Checklist(Standardized Checklists
Prepared and Tailored to Each VCU Unit)

• Primary Responsibilities 1.
• 2.
• 3.
• Support Responsibilities
• Reports To ______________________
• Necessary Forms
• PROCEDURES
  DATE/TIME
  
• 1. Check in with EOC Commander
• 2. Check availability of communications .
• 3. Assess equipment needs of your unit
• 4. Begin Activity Log
• 5. Obtain a Situation Briefing
• 6. Etc...
• 7. Etc..
• Addendums to Checklist
• Equipment List (If applicable to unit)

7
Incident Commanders EOC Manual

• Incident Commanders EOC Checklist
• VCU ICS for Emergency Management Operations
• VCU Emergency Preparedness Plan (EPP) Summary
• Levels of Emergency
• EOC Configuration, Setup SOP, Resources
• Briefing Sequence
• EOC Sign In Sheets
• EOC Activity Logs
• EOC Checklists for Incident Response Team
• IRT Meeting Minutes Templates
• Fax Cover Sheets
• Folder Labels
• Mass Medical Emergency Protocol
• Proclamation of Campus State of Emergency
• VCU Alert Web Page Updating Procedures
• Important Telephone Numbers
• Conference Call Emergency Consultation List
• Campus Instructional Time Schedules
• Campus Maps

8
Questions/Information
Point of Contact for questions or information on
the VCU Emergency Operations Center (EOC) Larry
Mullendore Email lgmullen_at_vcu.edu Telephone
[phone]