Orange Unified School District

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Orange Unified School District

• Earthquake/EMERGENCY OPERATION PLAN
• eEO PLAN

Presented by Sara Kaminske, Arthur Cummins and
Frank Boehler
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District Goals Success Indicators

• The Orange Unified School District has identified
  four priority areas as our district-wide goals
• Student achievement
• Student safety
• Fiscal responsibility
• Community involvement
• The following Earthquake Emergency Operations
  Plan targets specific responsibilities in goals
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Background

• Our districts initial district crisis response
  plans were developed by Joe Fortier, Principal
  OUSD.
• Education Code 32286 requires each school to
  adopt a comprehensive school safety plan. The
  plan is reviewed by the schools site council on
  an annual basis
• In 1993, SB 1841 was chaptered and established
  standardization in emergency response throughout
  the State of California (SEMS).

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Background

• The Standardization Emergency Response System
  (SEMS) became the official emergency response
  system for the State of California and remains in
  effect today.
• As a result of the events of 911, the Office of
  Homeland Security was created a National
  Incident Management System (NIMS) was
  established.

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Background

• SEMS (California) and NIMS (United States) are
  similar, but there are differences. The State of
  California Office of Emergency Management and the
  Office of Homeland Security are addressing those
  differences and our district plan will be
  adjusted accordingly.
• Currently, the components of SEMS NIMS are the
  districts recognizes Emergency Management
  Systems to be implemented in a time of a major
  emergency.

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1 CONCERN-MAJOR EARTHQUAKE

• The districts plan addresses several potential
  disasters. However our 1 potential catastrophe
  remains that of a major earthquake and how we
  will respond.

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Protests
Over the years OUSD has faced many challenges.
Everyday we face the potential of
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Accidents
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SHOOTING/HOSTAGE
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PLANE CRASH, FLOODS SANTA ANA WINDS
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School site Incident Command System

• In the event of an earthquake or other disaster,
  your school site will become an Incident Command
  Post

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School site Incident Command System

• All sites shall identify two Incident Command
  Post locations on campus two off campus

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OPD MOBILE ICP
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O.U.S.D.s Plan
This presentation will briefly focus on the eight
components of the Districts Earthquake
Emergency Operations Plan. The eEOCs eight
components, forms additional information have
been placed on the Districts Portal for all
District employees to access. It is important
that all employees become familiar with the
basics of the Districts Plan!
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OUSDs eEOP Eight Components

• SEMS-NIMS basic management system
• School site incident command system
• District emergency operations center
• Site preparedness

• Communications
• First aid
• Crisis response
• Glossary

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School site Incident Command System

• Lockdown/Evacuation Procedures
• In the event of a major incident, a decision will
  need to be made immediately as to
• Initiating a campus LOCKDOWN
• Immediately EVACUATING to a designated area
  (earthquake, plane crash, etc.)
• Remaining in LOCKDOWN until evacuation routes
  and areas can be searched. When clear, you may
  proceed with the evacuation.

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• EARTHQUAKE DISASTER PREPAREDNESS PLAN
• ONE PAGE ICP TEAM ASSIGNMENTS

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Team 1 Command Center Team

• INCIDENT COMMAND CENTER TEAM MEMBERS
• Incident Commander - Principal
• Site Administrators (or designee per chain of
  command)
• Main Office - Secretary and Clerk(s),
  Teachers/Psychologist Students
• (Consider translation needs)
• IMMEDIATELY IMPLEMENT CHECK LIST

EOC COMMAND CHECKLIST
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Command Center Team 2

• SEARCH RESCUE
• Teachers, Counselors, and/or Assistant Principal
• Custodian
• Maintenance personnel, if on site
• Students as appropriate (In event of major
  incident, many personnel and students may be
  needed to provide immediate first aid until First
  Aid Team is summoned and help arrives).
• IMMEDIATELY IMPLEMENT CHECK LIST

SEARCH RESCUE CHECKLIST
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Command Center Team 3

• SITE SECURITY
• Teachers, Counselors, and/or Assistant Principal
• Custodian
• Maintenance personnel, if on site
• Students
• IMMEDIATELY IMPLEMENT CHECK LIST

SITE SECURITY CHECKLIST
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Command Center Team 5

• SUPERVISION ASSEMBLY
• Teachers
• Teacher assistants
• Students as appropriate
• IMMEDIATELY IMPLEMENT CHECK LIST

SUPERVISION ASSEMBLY CHECKLIST
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2300 HIGH SCHOOL STUDENTS!
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SUPERVISION ASSEMBLY
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Command Center Team 6

• STUDENT RELEASE TEAM
• Teacher (or Assistant Principal or Counselor)
• Clerk(s) (interpreter, if needed)
• Students
• IMMEDIATELY IMPLEMENT CHECK LIST

STUDENT RELEASE CHECKLIST
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Student Release - Team 6 Check Lists Equipment
Supplies

• Student Release Responsibilities Activities-
  Continued
• If student is not released, send student back to
  Assembly Area along with notification via
  walkie-talkie or messenger.
• If Main Gate is at separate area and responsible
  for release documentation, report all retained
  students to Main Gate for accounting purposes.
• Document releases on Sign Out Sheet.

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WHERES JOHNNIE?
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Command Center Team 7

• PSYCHOLOGICAL RESPONSE
• District Psychologists
• Counselors
• IMMEDIATELY IMPLEMENT CHECK LIST

PSYCHOLOGICAL RESPONSE CHECKLIST
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REMEMBER TO DOCUMENT

• Make certain to complete the incident report
  forms to record activities throughout the event.
• Assign someone to follow the ICS activities and
  to document the activities and the time frames.
• These forms are extremely valuable following
  deactivation and recovery (FEMA).

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District Office Emergency Command Center

• In the event of an earthquake or other disaster,
  the District Office will become an Emergency
  Operations Command Center

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D.O. Incident Command Center District Office
Incident Command System-Response Teams
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District Emergency Operations Center

• The Board Rooms will become the Emergency
  Operations Center. If it is damaged, there will
  be an alternative site at the DO and two off site
  locations will be identified (all sites/OPD/OFD).

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District Emergency Operations CenterEOC TEAMS

• Team Assignments The Districts Emergency
  Operations Center (EOC) will be staffed primarily
  by the employees at the District Office, MOT
  facilities and other specific office locations.
• Initial team assignments and responsibilities for
  the Emergency Operations Center have been
  identified. Team members have been notified (Full
  plan on Portal). Refer to the Emergency
  Operations Center Team Assignments that
  identifies the most probable Command Structure
  Assignments to be initiated in the event of a
  major earthquake/event.

REFER TO EOC TEAM ASSIGNMENT SHEETS
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IT IS NOW TIME TO ACTIVATEDistrict Emergency
Operations CenterGOAL IS TO BE ALIGNED IN
RESPONSE WITH THE ORANGE COUNTY EOC
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District Emergency Operations CenterEOC TEAMS
PUBLIC INFORMATION OFFICER
EOC COMMAND Management
EOC COORINATOR
SAFETY OFFICER
LIAISON OFFICER
PLANNING SECTION Thinkers
OPERATIONS SECTION Doers
LOGISTICS SECTION Getters
FINANCE SECTION Payers
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PARKING LOT
DOCUMENTS BY HS AREAS
OPERATIONS
TELEPHONE AREA
EOC COMMAND
COMPUTERS FAX MACHINE
RADIO AREA
LOGISTICS
PLANNING INTELLIGENCE
FINANCE
EOC SET UP BY TEAMS
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EOC COMMAND
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EOC COMMAND CENTER
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EOC TELEPHONE ROOM
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EOC STATUS CODES
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OUR POSITION GUIDES ARE FOUND IN THE eEOP PLAN
BOOK THAT IS BEING DISTRIBUTE TO ALL SITES TODAY!
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DE-BRIEFING FEMA
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Emergency Operations Center Incident
CommanderCheck lists - Activation

• INCIDENT COMMANDER - ACTIVATION
• Determine appropriate level of activation based
  on situation as known
• Mobilize appropriate personnel for initial
  activation of EOC
• Respond immediately to EOC site and determine
  operational status.
• Obtain briefing from whatever sources are
  available

REFER TO EOC TEAM CHECK LISTS SAMPLE
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Emergency Operations CenterEOC
SAFETY/SECURITYCheck lists Activation

• SAFETY/SECURITY ACTIVATION
• Check-in upon arrival at the EOC.
• Report to the EOC Incident Commander.
• Obtain a briefing on the situation.
• Review position responsibilities.
• Determine operating location and set-up as
  necessary.
• Clarify any issues regarding your authority and
  assignment and what others in the organization
  do.
• Advise EOC Security Office. Secure information
  regarding emergency conditions.
• Tour the entire facility area and determine the
  scope of on-going operations.
• Evaluate conditions and advise the EOC Incident
  Commander of any conditions and actions which
  might result in liability - e.g., oversights,
  improper response actions, etc.
• Study the facility to learn the location of all
  fire extinguisher, fire hoses, and emergency
  manual pull stations.

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Emergency Operations CenterEOC
SAFETY/SECURITYCheck lists Activation

• SAFETY/SECURITY ACTIVATION
• Be familiar with particularly hazardous
  conditions in the facility.
• Following an earthquake provide guidance
  regarding actions to be taken in preparation for
  aftershocks.
• Coordinate Security to obtain assistance for any
  special safety requirements.
• Keep the Director advised of safety conditions.
• Coordinate with Finance/Administration on any
  personnel injury claims or records preparation as
  necessary for proper case evaluation and closure.

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Emergency Operations CenterEOC
SAFETY/SECURITYCheck lists De-activation

• SAFETY/SECURITY DE-ACTIVATION
• Deactivate the Safety Officer position and close
  out logs when authorized by the Incident
  Commander.
• Ensure that any required forms or reports are
  completed prior to your release and departure.
• Be prepared to provide input to the After-Action
  Report.
• Determine what follow up to your assignment might
  be required before you leave.
• Leave forwarding phone number where you can be
  reached.

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THERE WILL BE SECURITY NEEDS
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SITE PREPAREDNESSPart 4
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NO TOOLS, POSSIBLY NO RESCUENO SUPPLIES,
POSSIBLY NO SURVIVAL!
COMMENTS FROM SARA, ARTHUR AND FRANK
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COMMUNICATIONSPart 5
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IF YOU CANNOT COMMUNICATE, YOU ARE IN BIG
TROUBLE.
COMMENTS FROM SARA, ARTHUR AND FRANK
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Orange Unified School District

• Earthquake/EMERGENCY OPERATION PLAN
• eEOP
• First Aid Part 6

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FIRST AID OVERVIEW

• OVERVIEW OF FIRST AID SUPPLIES
• The Earthquake, Disaster Preparedness Plan
  includes 55 first aid supply items based on
  materials needed to render first aid and
  provisions for a three-day water supply.
• These supplies are for use
• During initial response to mass casualties
• In the classroom and Assembly Area
• At the First Aid Station
• As needed throughout the school/site.

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FIRST AID - PRIORITIES

• First Aid Supply List
• The 55 supply items are listed sequentially in
  the First Aid Supply List according to urgency
  for care within the following four priorities

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3 FIRST AID SUPPLIES/STORAGE
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FIRST AID GUIDELINES
Emergency First Aid Guidelines for California
Schools
Included in your eEOP is the eighty-two page
guideline for First Aid that was recently
released by the State of California. The
material is excellent and a sample of the
guideline is on the next page.
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1 eEOP PLAN We need to ask the followingCan
we implement lockdown evacuation procedures?

• The response to the vast majority of
• crisis situations will be to either
• 1. Evacuate to a predetermined location.
• Remain silent in your area or room
• Lock your doors and secured your room.
• This decision may mean the difference between
  life and death! However, there must be caution!
  There have been shootings in America where the
  fire alarm is set off to evacuate, an evacuation
  is ordered and then students become targets.
  Focus on appropriate response!

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Crisis Response Plans Part 7

• Lockdown/evacuate
• Crisis Information Sheet
• Accidents
• Armed student(s)
• Possible armed student (next day response)
• Accidents
• Bomb threat

• CRISIS RESPONSE
• The EDCR Plan Book includes response plans for
  the following incidences

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Crisis Response Plans

• Hazardous material spill
• Homicide
• Hostage situation
• Kidnapping/child stealing
• Mountain Lion
• Plane crash

• Earthquakes
• Fire and/or explosion(s)
• Fire brush fire(s)
• Fire - vehicle
• Flood
• Gang fight

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Crisis Response Plans

• Poisoning
• Rape
• Riot
• Shooting
• Suicide
• Suspicious circumstances
• Terrorism

• Included in the EDCR Plan Book are
• Telephone threat check list.
• Telephone bomb threat check list
• One page two sided Crisis Response (make
  certain to mark location of closest fire
  extinguisher.

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• If a person is assaulted or raped on school
  grounds
• Offer the victim care and first aid. IT IS
  IMPORTANT TO MAKE THE VICTIM FEEL SAFE, BUT YOU
  MUST ALSO CONSIDER THE VICTIM TO BE A CRIME SCENE
  AND YOU MUST TAKE ACTION TO AVOID DESTROYING ANY
  EVIDENCE. DO NOT PERMIT THE VICTIM TO USE THE
  RESTROOM OR TO CLEAN THEIRSELF UNTIL INSTRUCTED
  TO DO SO BY THE POLICE.
• ? Call 9-9-1-1. Have ready as much information
  on the assailant as possible. Identify your
  school site and exact location.
• Call Child Protective Services if the victim is a
  student.
• Locate the student's or staff member's emergency
  information card and notify the parent, spouse or
  another emergency contact.
• Notify the Superintendent, Assistant
  Superintendent, or CWA.
• If a staff member talks to the victim prior to
  the police arriving on the scene, restrict the
  conversation to immediate medical needs. If
  discussion occurs on the situation, speak only in
  general terms. DO NOT DISCUSS THE SPECIFICS of
  the case. It is better in court that the initial
  specific statements about the crime are recorded
  by the police department and are not heard second
  hand with you as the witness.
• After the police interview the victim, ask the
  school psychologist to talk with the victim. If
  the psychologist is not immediately available,
  contact the psychological services department.
  In the meantime, designate a staff member closest
  to the victim to talk to her/him.
• Protect the PRIVACY and Rights of
  Confidentiality of the student and family. Take
  steps to protect the victim's identify. Ask all
  involved not to share information with others.
  Keep any records in a confidential file.
• The Police will work with the district to develop
  press releases. The press releases will be
  through the Police Department.
• Provide the victim with possible counseling
  support or possible contacts for follow-up
  community resources.
• Accompany the victim to the hospital, if
  appropriate.

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District Office Earthquake

• Today, all of our sites are taught to
• Duck Cover and Hold.
• RED CROSS SAYS NO TO THE TRIANGLE OF LIFE

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DO YOU HAVE A PERSONAL PLAN FOR YOUR FAMILY?GO
TOWWW.ORANGEUSD.K12.CA.US/CWATHEN TOTHE
SECTION UNDER DISASTER PREPAREDNESS THAT CONNECTS
YOU TO SEVERAL SITES THAT WILL CONNECT YOU ON
DEVELOPING YOUR OWN PERSONAL HOME DISASTER PLAN
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• Dont think it cant happen here!

PREVENTION, PREPARATION AND RESPONSE!
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Thank You for attending our workshop!

• Remember! We are all in this together.

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Final Thoughts!

• The Orange Unified School Districts
  Earthquake/Emergency Operational Plan is as
  important as any other school/district protocol.
  Review the plan. Know the plan. Practice the
  plan. We MUST be ready. For questions, call CWA
  at 628-4060.
• FOR MORE OUSD INFORMATION GO TO
• http//www.ocde.k12.ca.us/
• www.orangeusd.k12.ca.us/cwa
• WE SHARE AN AWESOME RESPONSIBILITY!

5/10/06