Emergency Preparedness

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Emergency Preparedness

• For Office, Facility, and Laboratory
  EmployeesTulane University
• April, 2005

2
EMERGENCY PREPAREDNESS

• Emergency Action Plans
• Risk Assessment
• Hurricane Ivan September 2004

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EMERGENCY ACTION PLANS

• Purpose
• To describe the actions employees should take to
  ensure their safety if a fire or other emergency
  occurs.
• Evacuation Plan
• Required by the Occupational Safety Health
  Administration (OSHA)
• Designed specifically for each area

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EMERGENCY ACTION PLANS

• Elements
• Preferred procedure for reporting an emergency
• Contact Tulane Public Safety at their emergency
  numbers
• Uptown Campus 865-5200
• TUHSC 988-5555
• TNPRC 985-871-6411
• Hebert Center, Elmwood, and other campuses dial
  911 first

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EMERGENCY ACTION PLANS

• Elements
• Description of the alarm system to notify
  employees to evacuate and/or to take other
  actions
• Systems may be different as per building
• Some buildings do not have an alarm system
• Fire code does not require all buildings to have
  a fire alarm system.
• Hebert Center, TNPRC

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EMERGENCY ACTION PLANS

• Elements
• Evacuation policy, procedures, escape route
  assignments
• Under what conditions an evacuation is necessary
• How to evacuate
• What routes to take
• Evacuation Route Diagrams

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EMERGENCY ACTION PLANS

• Elements
• Procedures for employees who remain on site after
  the evacuation alarm sounds
• Public Safety and Facilities Services respond
• Utility systems may have to be shutdown

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EMERGENCY ACTION PLANS

• Elements
• Procedures to account for staff
• Employees are to report to a post evacuation
  assembly area
• Supervisors or DSRs will assess initiate a head
  count, assess visually who is present, or call
  roll
• Report to Tulane Public Safety anyone who still
  may be in the building

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EMERGENCY ACTION PLANS

• Elements
• Duties, responsibilities, names of employees
  assigned with rescue and medical tasks
• The fire department will initiate rescue
• Not Tulane University staff
• Do not go back into an untenable environment
• Immediately Contact Public Safety for medical
  emergencies
• Except for Hebert Center, Elmwood and other
  campuses dial 911

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EMERGENCY ACTION PLANS

• Elements
• How will employees be informed of the plan
• Training
• OEP presents discusses the Plan to the DSR
• DSR instructs staff on the elements of EAP

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EMERGENCY ACTION PLANS

• Elements
• Names, titles, departments, and phone numbers of
  employees who can be contacted for additional
  information or clarification on the plan
• Representatives from OEP, OEHS, Facilities
  Services, Public Safety, DSR

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EMERGENCY ACTION PLANS

• Elements
• Key personnel who should be contacted during
  off-hours emergencies
• OEP, OEHS, Facilities Services
• Incident Notification Flowcharts developed for
  emergency occurrences
• On OEP website at http//oep.tulane.edu/incidentfl
  owcharts.shtml
• 30 flowcharts

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EMERGENCY ACTION PLANS

• Incident
• Notification
• Flowchart
• Fire -
• Uptown
• Campus

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EMERGENCY ACTION PLANS

• Review of EAP
• Annually or after an event
• Send changes to OEP
• DSR reviews changes with staff

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Risk Assessment

• Establish program
• Assess emergency preparedness needs for buildings
• Involves all campuses
• Cooperation with other depts
• DSRs

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Risk Assessment

• Includes
• Fire Safety, Alarm, Suppression
• Utilities
• Severe Weather
• Emergency Preparedness Mgmt
• Bomb Threat
• Business Continuity
• Security

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Risk Assessment

• Mitigation Flood Hazard High Wind
• Homeland Security
• Civil Disturbance
• Hazardous Materials Waste
• Communications
• Evacuation EAP
• WMD

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Risk Assessment

• Generate report
• Address items of immediate concern
• Initiate follow up
• To be reviewed by the Emergency Preparedness
  Committee
• Present to Administration

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Risk Assessment

• On going process
• Assessment Team includes
• OEP, OEHS, Facilities Services, Public Safety,
  DSRs

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Hurricane Ivan September 13-18, 2004

• How It Affected Louisiana
• Reached Category 5 three times
• Category Three Hurricane (at landfall)
• Highest sustained wind recorded in LA was 83 mph
  with gusts to 100 mph
• Lower Plaquemines Parish suffered the greatest
  wind damage.

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Hurricane Ivan September 13-18, 2004

• How It Affected Louisiana
• Several schools and public govt buildings
  suffered roof damage.
• 100 mobile homes had some wind damage, 30 mobile
  homes had major damage or were destroyed.
• 55,000 without electric power
• 3-5 feet storm surge in areas east of the
  Mississippi River, averaged. The highest was 7.6
  feet in St. Bernard Parish.
• No tornadoes were reported.
• Greatest storm rainfall was 2.5 inches in
  Plaquemine Parish.

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Hurricane Ivan September 13-18, 2004

• How It Affected Louisiana
• State Police estimated that 600,000 persons
  evacuated southeast Louisiana including New
  Orleans
• I-10 West was set into Contraflow
• No direct fatalities, 4 elderly residents of
  southeast LA died during the evacuation
• Total dollar damage 15.8 million
• 75 wind related
• 25 storm surge related

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Hurricane Ivan September 13-18, 2004

• How It Affected Other Areas
• Widespread flooding
• 10 inches of rain on Caribbean Islands caused
  extensive flooding and mud slides
• 16.2 inches in Tobago, 13.33 inches in western
  Cuba, 12.14 in Grand Cayman.
• Across Jamaica, gt25 inches with 28.37 inches at
  Ritchies
• In USA, rainfall was 3-7 inches from Alabama
  Florida panhandle across eastern Tennessee into
  New England

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Hurricane Ivan September 13-18, 2004

• How It Affected Other Areas
• 113 tornadoes
• 45 (highest) in Virginia over a 3 day period
• Storm surge of 10-15 feet along the coast from
  Destin westward to Mobile Bay
• Storm surge of 6-9 feet from Destin eastward to
  St. Marks
• Severe storm surge flooding of 8-10 feet with
  20-30 ft waves causing more than 5-8 feet of
  water to cover Grand Cayman

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Hurricane Ivan September 13-18, 2004

• How It Affected Other Areas
• 92 deaths
• 39 (highest) in Grenada
• 25 in USA - caused by tornado (7), storm surge
  (5), fresh water floods (4), mud slides (4) wind
  (3), surf (2)
• Indirectly responsible for 32 deaths in USA
• Storm surge of 10-15 feet along the coast from
  Destin westward to Mobile Bay
• Storm surge of 6-9 feet from Destin eastward to
  St. Marks
• Severe storm surge flooding of 8-10 feet with
  20-30 ft waves causing more than 5-8 feet of
  water to cover Grand Cayman

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Hurricane Ivan September 13-18, 2004

• How It Affected Other Areas
• Quarter-mile section of I-10 bridge system across
  Pensacola Bay collapsed into the bay
• Caused by severe wave action and 10-14 storm
  surge
• US Highway 90 Causeway across the bay was heavily
  damaged
• Perdido Key was essentially leveled
• Severe damage to or destruction of numerous
  beachfront homes, apartments, and condominiums

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Hurricane Ivan September 13-18, 2004

• How It Affected Other Areas
• Thousands of homes in the coastal area of
  Baldwin, Escambia and Santa Rosa were damaged or
  destroyed.
• Cleanup efforts in Escambia County resulted in
  debris piles that were more than ¾ mile long and
  70 feet high.
• At one point, 1.8 million people were without
  power in 9 states.
• Destroyed millions of acres of woodlands
  forests

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Hurricane Ivan September 13-18, 2004

• How It Affected Other Areas
• Timber damaged was valued at 610 million on 2.7
  million acres
• Offshore oil industry operations in the Gulf of
  Mexico were severely disrupted
• Normal daily flow of oil and natural gas was
  disrupted for more than 4 weeks.
• 7 platforms were completely destroyed.
• Estimated US loss was 14.2 billion

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Hurricane Ivan September 13-18, 2004

• How It Affected Tulane University
• Monday, September 13, 2004, 300 p.m. - first
  meeting of the Emergency Operations Group (EOG)
  and Event Management Team (EMT)
• Mayor to make statement at 600 p.m. to
  consider evacuation
• Weather report presented
• Status of dept storm preparation discussed
• To post message on emergency website

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Hurricane Ivan September 13-18, 2004

• How It Affected Tulane University
• September 13, 2004, 600 p.m. meeting of EOG
  EMT with President Cowen
• Mayor orders voluntary evacuation
• Cancel classes
• Complete storm preparation
• Order buses
• Away Team to leave for Jackson State University
  (JSU)
• Email faculty, staff, students as to status of
  university
• New message on emergency website

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Hurricane Ivan September 13-18, 2004

• How It Affected Tulane University - September 14,
  2004
• University to close
• Evacuate remaining students to JSU
• 140 students transported
• To bring supplies bedding, clothing, toilet
  articles, medications, money, etc

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Hurricane Ivan September 13-18, 2004

• How It Affected Tulane University - September 14,
  2004
• Police, TEMS, HRL accompany students to JSU
• Total of 24 TU staff members

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Hurricane Ivan September 13-18, 2004

• How It Affected Tulane University - September 15,
  2004
• Reily Center opened
• Served as Shelter
• Registration
• 200 essential staff family members housed

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Hurricane Ivan September 13-18, 2004

• How It Affected Tulane University - September 15,
  2004
• Reily Center served as Emergency Operations Center

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Hurricane Ivan September 13-18, 2004

• How It Affected Tulane University - September 15
  16, 2004
• Meetings held with President Cowen at the EOC

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Hurricane Ivan September 13-18, 2004

• How It Affected Tulane University - September 16,
  2004
• Final meeting at EOC TU facilities sustained
  minimal damage
• EOC closed at 1015 a.m.
• Students return from JSU

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Hurricane Ivan September 13-18, 2004

• How It Affected Tulane University Lessons
  Learned
• Essential staff
• Sheltering of family members
• Publish the Administrative Hurricane Plan
• Employee preparation of their work areas
• Tulane AlertLine information
• Transport of students to airport

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Emergency Preparedness

• Questions

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EMERGENCY PREPAREDNESS

• For emergency information, call the Tulane Alert
  Line
• 862-8080 or 1-877-862-8080 or
• Visit the website http//emergency.tulane.edu/
• Louis MayerTulane University Office of Emergency
  Preparedness(504) 862-8427
• lmayer_at_tulane.edu

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Tulane UniversityOffice of Environmental Health
Safety (OEHS) www.som.tulane.edu/oehs(504)
988-5486