EndNote : Bibliographic management

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EndNote Bibliographic management publication

• Whats EndNote good for
• to create a personal collection of
  bibliographic references, containing all types
  of documents (journal articles, books, patents,
  etc.)
• Start in EndNote with
• the introduction of the references you need,
  read want to cite,doing it manually or better,
  by direct connection to or import from the
  bibliographic databases which covers best your
  research domain (Web of Science, SciFinder,
  PubMed, GoogleScholar, publisher sites, etc.)
• EndNote manages
• sorting, de-duplication, edition adds-in for
  references (i.e. attachments) preparation
  export of custom-lists for your next publication
  (i.e. text edition)formatting references in a
  selected journal style
• CWYW "cite while you write" directly in your
  text edition
• by exporting complete reference lists to a Word
  document or better by selecting the references
  in your EndNote library while you
  write/modify/complete your chapters in Word

Francine Dreier (2008)Université de Genève
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Start with EndNote

• Either on the PCs at the Sciences-II library
  where EndNote-X2 is already installed OR
• Get the program for installation on your PC (you
  need an e-mail address at ltunige.chgt)
• Informatics division http//www.unige.ch/dinf/pap
  at/outils.html ? GDLSoftware platform GDL ?
  Edition Bibliographie ? EndNote X2EndNote X2
  costs ? SFr. 45.-
• Open EndNote and create a New Reference Library ?
  Menu File New example test.enl ? a
  directory named test.DATA will automatically by
  generated where all configuration options are
  stored connection files , import filters, styles
  journal formats, etc.
• now, you are ready for introducing your
  biblio-graphic references, though youll create
  your personal collection

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Building your bibliography

• There are 4 possibilities to introduce your
  references in EndNote-X2
• 1. Direct connection from EndNote to a
  bibliographic database
• ? Online Search or Menu Tools
  Online Search
• examples Web of Science SCI (ISI), PubMed
  (NLM), etc.
• 2. Import a saved literature file containing the
  selected references from your bibliographic
  database search for example in SciFinder Scholar,
  MathSciNet, GeoRef, etc.(save  tagged  ? .txt)
  Import to EndNote ? Menu File Import or
  directly choose the correct import filter ? list
  select the bibliographic databases, i.e.
  Scifinder(CAS)
• 3. Export reference(s) often only one at a time
  from a web site ? examples publisher sites
  like Blackwell or Wiley-InterScience (Download
  Citation)
• 4. Introduce new references manually or
  edit/modify incomplete references

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Your bibliographic collection preview

• After retrieving the references resulting from
  the online search
• in Web of Science Author Kundig ,
  Title,KW,Abs asymmetric
• Select and display a reference in one of the
  generic styles numbered

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Reference (1) visualization / edition

• With a double-click on the reference (Menu
  References Edit References),
• the edit mode is activated, then the fields can
  manually be modified or completed
• ? examples of typical adds Keywords, URL, DOI,
  Figure, File Attachments

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Reference (2) adds links

• For manual adds enter to a selected field and
  add notes directly.
• To get all options of a field, a right click
  displays the possible options (e.g. File
  Attachments)
• Attention by default an attachment is a
  relative link, therefore a pdf file is located
  in the .DATA directory (in test.DATA containing
  all configuration files for test.enl)

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Managing your references (1)

• Sorting references in ascending or descending, in
  alphabetical or numerical order ? one column
  with a simple click on the column heading?
  custom sorting on up to 5 fields ? Menu Tools
  Sort Library)
• Checking for duplicates and elimination of
  references created by double import from
  different bibliographic databases ? Menu
  References Find Duplicates
• Changing the library display of your reference
  list (specify which columns are shown) ? Menu
  Edit Preferences Display Fields
• Globally editing references, to add the same
  information to a large number of references,
  examples personal keywords, notes, updates,
  etc.
• ? Menu Tools Change and Move Fields

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Managing your references (2)

Searching inside your library ? Quick Search,
e.g. Ruthenium Select the references of your
Search Result,right click ? add references to ?
Create Custom Group Ruthenium Custom Groups
? name it e.g. Ruthenium
Examples selected references for your next
publication, last month update, etc.
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Formatting the references Output Styles

• Goal Assigning a specific publisher journal
  style (e.g. Angew. Chem.) by formatting your
  reference list in EndNote, than export it to your
  Word document

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Exporting complete reference lists from EndNote
to Word

• After the assignment of the Journals Output
  Style (e.g. Angew. Chem.),
• select the publications in EndNote which will
  compose your reference list
• ? Menu Edit Copy Formatted (ctrl K)

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Editing modifying Output Styles

• Example Journal list with abbreviated
  journal names
• 1) configure a new reference library in EndNote
  and before introducing any reference,
  visualize the defaults for Term Lists ? Menu
  Edit Preferences Term Lists
• 2) search on the web the most recent list of
  journal abbreviations chemical_2007.txt
• 3) Menu Tools Define Term Lists
  Lists/Journals
• a) Journal Term List
• b) Import List ? chemical_2007.txt ?
• c) Link List / Alternate Journal ? Visualize
  Terms Full Journal, Abbreviation 1 2
• 4) Menu Edit Output Styles ? Journal
  Names / Abbreviation 1

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Configuration structure of EndNote X2

• Models and lists are arranged in specific
  directories ? structured by class of files.
• Attention
• The file extensions are specific
• for each directory
• BIBLIO (.enl ? .Data)
• Connections (.enz)
• Filters (.enf)
• Styles (.ens)
• Term Lists (.txt)
• If you create/import a personalized item,

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 Cite while you write  in Word (1)

• If EndNote is installed on your computer, a
  Toolbar with all EndNote functions
• appears opening Word (if not activate it by ?
  Menu Tools EndNote-X2 or get the plug-in)
• 1 2 3 4 5
  6 7 8 9 10 11 12 13
  14
• By slow mouse-over (without click), youll get
  the description of the functions.
• The most useful
• EN Go to EndNote, toggle from your Word
  document in edition to the corresponding
  bibliography in EndNote for selection of the
  specific reference(s) as you progress
• The corresponding Toolbar in EndNote
• ? Insert Selected citation(s), choose the
  already selected and formatted citations in
  EndNote, introduce them at the exact place
  while you write your text ? automatic
  construction of the reference list at the end
  of your document
• 6 Insert Note, e.g. a cross-reference to
  supplementary material ? insertion like a
  citation
• 3 Format Bibliography, even already edited, an
  other journal style can be attributed
• 8 Unformat citation(s)
• 13 global configuration and preferences in CWYW
  mode

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 Cite while you write  in Word (2)

• Example preview
• while writing your text in Word ? insert selected
  citations directly at the chosen place
• at the end of your document
• your reference list is linked

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Tips Tricks

• Connections Import filters choose the
  specific interface or filter when connecting to
  or importing from a bibliographic database
• Examples ? searching/saving documents in
  Medline (OVID) or Scifinder (CAS) ,
  ? choose the most specific import filter for
  documents indexed in the library catalogue RERO
• RERO ? ? RERO_Geneve ? http//www.unige.ch
  /biblio/chercher/endnote.html
• Creation of a personal Output Style ? Menu Edit
  Output Style Edit  "Numbered"Choose edit
  and then adapt existent pages ? use templates for
  Reference Types

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Your practice

• Learning process Workshop EndNote in small
  groups (basic or advanced level)
• Session at the library ?1h30 Application with
  exercises
• Build up of your own Reference Library Search
  or bring with you the documents of your interest
• other questions ?
• Francine.Dreier_at_unige.ch