Databases and Endnote for Audiology and SALT

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Databases and Endnote for Audiology and SALT
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Todays Mission

• An Introduction to Electronic Resources
• An introduction to Endnote

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Section A

• An Introduction to Electronic Resources

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Athens?
Nothing to do with Greece!
ATHENS is the name of the username and password
needed to access many of our electronic
resources. - Available 24 hours a day.
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Other Usernames and Passwords
Very Occasionally a non-ATHENS username and
password is used to access the e-resources. Look
on the Access to E-Resources page and follow the
links
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You will be prompted for your computer login and
password
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The non-Athens usernames and passwords will then
be displayed
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Electronic Databases
Databases are subject specific and allow you to
search for journal articles etc. on your
particular topic
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Electronic Databases - Example
ComDisDome uses an non-Athens username and
Password off campus
You can save search results or export them into
Endnote
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Ovid Databases
Ovid databases use Athens off campus
You can save or email search results or export
them into Endnote
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Searching for Journal Articles

• Before you touch a computer grab a pen and some
  paper!
• First you need to think of your topic and
  structure your search

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Structuring a Database search

• Think of your topic/question
• The impact of deafness on learning, in primary
  school age children
• Think of the key concepts
• Deafness
• Learning
• Primary School age children

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A Simple Search

• First, search for deafness
• Then, search for learning
• Combine your first two searches
• Limit your third search to Child (6 to 12 years)

(Medline 1996-2005)
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But my search isnt that simple
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MESH Headings

• Databases do not understand the context of a word
  you have to help the computer understand!
• The computer can talk to you through MESH (Map
  Term to Subject Heading)
• The Secret of successful searching is to find
  the right words to unlock the records

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MESH for Hearing
Look here for further help..
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Related words help to build your search..

• Synonyms terms that have the same or a similar
  meaning
• Different spellings i.e. English and American
• Different endings of a word
  i.e. organization, organizations, organizational

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Truncation

• Truncation signs - used at the end of a term to
  retrieve a number of word endings
• For example deaf will find deaf, deafened,
  deafness, etc.

(Databases tell you which signs they use for
truncation/wildcards)
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Wildcards!

• Wildcards the sign can be used as a
  substitute for one character, an additional
  character or none.
• For example - womn will find woman and women
• The ? Sign can be used to find additional
  letters.
• For example - colo?r finds color and colour
  

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Boolean OperatorsOR Broadens your search
Hearing Aids
Cochlear Implants
Finds articles with BOTH concepts OR just one
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Boolean Operators AND Narrows your search
Hearing Aids
Cochlear Implants
Finds articles with BOTH concepts in article
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Boolean OperatorsNOT Narrows your search
Hearing Aids
Cochlear Implants
(This finds articles on Hearing Aids, but not the
ones with Cochlear Implants in the same article.)
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Limits

• Use the limit options to refine your search
• Publication language
• Publication type (review articles, clinical
  trials etc.)
• Age group
• Gender
• Human

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Too Many References?
Adapt your Search Strategy

• Think of narrower more precise terms
• Add in another concept (AND)
• Just search subject headings
• Try limiting your search
• Restrict your search to a particular field

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Too Few References?
Look at your terminology

• Think of alternative, broader, general terms
• Add in synonymous terms (OR)
• Remove one of your less important concepts
• Reduce the number of limits
• Use truncation

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An Introduction to Endnote
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What is EndNote?

• It is a Software package to manage bibliographic
  references
• EndNote is the main package used at University of
  Manchester and is available on Cluster PCs
• The University of Manchester has a site licence.
  You will need an off-site licence for your own PC
  (check Adept Scientific website for current
  prices)
• Web of Science has a free version of Endnote
  called Endnote Web

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EndNote is useful for

• Storing, organising and formatting references in
  your own EndNote Library (.enl files)
• Importing references from bibliographic databases
  (such as PsycInfo)
• Creating bibliographies for your assignments

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And - did you know that

• Each library can store unlimited numbers of
  references
• You can have more than one EndNote Library (but
  this is not recommended)
• There are several ways to put references into
  your EndNote Library. Today we will look at two.
  Manual and Direct Export

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Getting Started
Create or open an existing Endnote Library
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To add Manual Records
Click on References, then New Reference. Select
Reference Type and fill in the details
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Direct Export

• You can export references directly from databases
• For Example Do a search on PsycInfo and mark the
  articles of interest

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(PsycInfo Search Screen)
Mark Records you want to include, scroll down to
Results Manager
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(PsycInfo Search Screen)
Tick Direct Export and click on Save
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Tick Export to Reference Software and click
Continue
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Open your Endnote Library
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Records should automatically begin to import into
your Endnote Library
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Exporting from ComDisDome
Mark your records and click on Export Selected to
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Choose Open or Save to Endnote
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If you Open Endnote.
Choose Endnote library and open
(These are your references from PsycInfo)
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Your records from ComDisDome should appear
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To display all your imported records click on
Show All References
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Your records from PsycInfo and ComDisDome should
appear
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Creating bibliographies

• You can link between EndNote and Word (see Tools
  menu in both programs)
• The Cite while you Write feature inserts a
  citation directly into a Word document. This save
  you typing out a separate bibliography
• You can format your bibliographies using Output
  Styles (eg Harvard)

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Cite while you Write
First open up your Word Document and place
cursor where the reference should go
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Cite while you Write
Then click on Tools, Endnote and Find
Citation(s)
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Cite while you Write
Enter keyword(s) in search box, choose reference
and click Insert
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Cite while you Write
The reference appears in your Word Document
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You can choose your own bibliographic style
In Word select Tools Endnote Format
Bibliography
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Choose your style from Endnote Format Bibliography
Choose style from Menu or Browse
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Thank-you for your attention!

• See you again soon!

Claire Hodkinson email claire.hodkinson_at_manche
ster.ac.uk