Banner Super User Meeting

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Banner Super User Meeting

• 10 March 2008

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Information Systems Services
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Information Systems Services

• Welcome and Introductions
• Dr Clive Souter, Banner Super User Group Chairman
• (Introducing Peter Bindon, SIMS Manager)

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Information Systems Services
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Information Systems Services

• Banner Projects 2008/2009
• Peter Bindon
• SIMS Manager

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Information Systems Services

• IS Programme
• Governance
• Process

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Information Systems Services

• SIMS Team - 2008/09 Projects (subject to IS
  Programme Governance Process)
• Classifications (c/f from 07/08)
• Online Registration for RPG (c/f from 07/08)
• UPMC Enhancements
• HESA 08/09
• Diploma Supplements
• UG Admissions Review
• PG Electronic Fulfilment
• e-Thesis
• Progression Tool
• Exploit Banner 7
• Banner 8 Review and Market Review
• Points Based System

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Information Systems Services
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Information Systems Services

• Online Module Enrolments
• Alice Hornostaj
• Operations Officer, Central Student
  Administration

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Information Systems Services

• Enhancements to Online Module Enrolment
• Improve student experience
• Step by step process
• The module enrolment web pages have been broken
  down into a step by step process, making the
  module enrolment process more intuitive and user
  friendly
• - 1) View Compulsory Modules
• - 2) Check Timetable
• - 3) Choose Optional Modules
• - 4) Choose Elective Modules
• - 5) View and Confirm Module Choice

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Information Systems Services

• Warning messages
• Students will be presented with warning
  messages asking them to review their choices when
  they dont comply to the rules as defined for
  their programme of study in the Programme
  Catalogue
• Students will be presented with warning
  messages when one of the modules they have chosen
  is recorded in the Module Catalogue as having a
  Pre/Co-requisite and is flagged as such online
  (module flagged with an R). Students will be
  required to confirm that they meet the module
  requirements before progressing to the next step
• Students will be able to email their parent
  school directly from online module enrolment
  pages via a generic email address provided by
  each School

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Information Systems Services

• Offer students a better search facility for
  Electives, including Elective modules offered by
  the Language Centre
• Grid by subject area
• Ability to search by key word within the module
  title or search by credits, semester or level
• Module Choice Confirmation
• Once students have completed the last step of
  online module enrolment (View and confirm module
  choice), students will receive an email as
  confirmation of enrolment and listing the modules
  they have enrolled for at that time

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Information Systems Services

• Improve school processes
• Enhancement to Banner report SWRPCME
• Student email address added to the report
• Credits displayed by level (1, 2, 3 and 5)
• Modules displayed by semester
• Enhancement to Banner report SWRPCMX
• Credits displayed by level (1, 2, 3 and 5)
• View modules enrolled for
• Automatic notification of students non-compliance
  
• Email triggered automatically to School Generic
  email address after each step of the enrolment
  process when students do not comply to the rules
  as defined for their Programme of study in the
  Programme Catalogue

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Information Systems Services

• Future enhancements to Online Module Enrolment
• As systems develop further, it is likely that the
  online process will continue to be reviewed and
  enhanced further, particularly with regard to the
  checking of compliance with programme of study
  rules eg module pre and co-requisites
  requirements

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Information Systems Services
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Information Systems Services

• Process Mapping
• Mark Britchford, Project Officer
• Space Management/Online Registration

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Process Mapping

• Why we are process mapping
• How we are process mapping
• What we are doing with the maps
• How it is relevant to Banner users
• Future developments

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Process Mapping

• Why?
• To clarify what the Student Services Centre does
• To merge counters together in one building
• Identify and remove duplication of effort

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Process Mapping

• How?
• Find knowledgeable people in each office
• Use Triaster process mapping software
• Combine process maps to achieve best practice

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Process Mapping

• Who?
• Representatives from each office
• Experienced in their area of work
• Trained to use the software

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Process Mapping

• Triaster process mapping software
  (www.triaster.co.uk)
• Gives the person who knows the process the
  ability to map it
• Helps standardise maps

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Process Mapping

• Triaster Processes Mapping software
• Uses simple noun-verb-noun structure
• Enables joining of maps across different areas

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Process Mapping

• Process Map structure

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Process Mapping
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Process Mapping
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Process Mapping

• As is to best practice
• Selection of similar as is processes compared
• Workshops to ensure essential elements taken from
  each map
• Best practice maps created and adopted

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Process Mapping

• Maps online
• All maps available online initially within
  Student Services
• Software enables user to quickly access relevant
  information

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Process Mapping
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Process Mapping

• How is this relevant to Banner?
• Banner is included in many different processes
• Will enable Banner users to see how the
  information they provide is used

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Process Mapping

• Future developments
• Inclusion of all of Student Services processes
• Process maps available to a university-wide
  audience

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Process Mapping

• Future developments
• Process maps used to integrate computer systems
  that improve how the University operates eg
• Document management
• Customer relationship management

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Information Systems Services
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Information Systems Services

• ODBC
• Dan ORourke, Banner Training Documentation
  Officer
• SIMS

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Information Systems Services
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Information Systems Services

• Question Time
• Dr Clive Souter, Banner Super User Group Chairman