Technology Refresh Programs

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Technology Refresh Programs
(And the Leasing Component Behind Them)
Service Associate Members of Illinois ASBO
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ProgramPresenters

• Jason Marquardt
• Director of Sales
• American Capital
• Lisle, Illinois
• Ph 630-512-0066
• Ejmarquardt_at_americancapital1.com

Jason Smith Illinois K-12 Sales Hewlett-Packard Na
perville, Illinois Ph 630-631-9543 E
jason.smith_at_hp.com
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Overview
Why Create a Refresh Program? What
Are The Initial Steps? How Can It Be
Implemented? What Are Some of the Pitfalls
to Avoid? How Can Leasing Play a
Role? Sample Success Story
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Why Create A Refresh Program?

• To advance technology within the classroom.
• To reduce technology costs within the District.
  (Warranty issues)
• To eliminate headaches associated with a
  mix/match of equipment. (OS issues)
• To support the educational needs now and in the
  future.

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Why Create A Refresh Program?(Cont)

• State driven mandates for compliance.
• Eliminate disposal costs and headaches.
• Going Green initiatives (energy costs)
• Stay current with software licensing and other
  total cost of ownership costs.

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What Are TheInitial Steps?

• Get a detailed count of your current environment.
  ( of machines, location, age, etc)
• Figure the future needs of the District.
  (increase/decrease of users, types of usage,
  programs, etc)
• Determine what a reasonable annual deployment
  schedule could look like?
• Investigate if there are any financial
  constraints tied to technology.

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What Are TheInitial Steps?(Cont)

• Discuss the concept with the Board of Education
  and District Administration.
• Discuss the concept with vendor partners.
  (equipment suppliers, leasing cos, etc)
• Set aside time to determine deployment goals with
  IT staff.
• Kick off the program.

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How Can It BeImplemented?

• By School Location (per building)
• By Grade Level
• By Building Type (K-12 Districts)
• By User (Students, Teachers, Administrators)

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What Are Some OfThe Pitfalls to Avoid?

• Unequal Distribution of Resources (jealousy
  amongst users)
• Lack of Administration Commitment.
• Re-alignment of Financial Resources.
• Different equipment models, operating systems.

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How Can LeasingPlay a Role?

• Leasing can reduce the financial cost of
  technology within the District. (0 or below)
• Leasing can help create a balanced budget, with
  even annual expenditures.
• Leasing can help avoid equipment obsolescence.
• Leasing can eliminate the disposal costs and
  headaches associated with refresh.

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Sample Success Story

• Local K-12 School District
• Challenge Technology obsolescence and increasing
  technology staff costs
• Solution 3 year refresh program (HP equipment
  with American Capital lease)
• Benefits Less staff time spent on break-fix
  work. Students and Teachers no longer dealing
  with obsolete equipment. Tech staff only
  supporting 3 models of equipment.

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Sample Success Story (cont)

• How did they do it?
• Broke District into 1/3rds. (Elementary Middle,
  High School)
• Board committed to long-term technology refresh
  plan.
• Each year, 1/3rd of the equipment is returned and
  replaced with new.
• All equipment is under warranty at all times.