Martin Cooper, Los Alamos

1
The Path to CD-2
Martin Cooper, Los Alamos Co-spokesperson and
Contract Project Manager for the EDM Project for
presentation to The EDM Collaboration Pasadena,
CA February 14, 2007
2
Outline

• CD-2 schedule
• RD schedule
• Upgrading the schedule and work packages
• Monitoring progress
• Documenting costs
• Specifications for Integrated Tests
• Memoranda of Understanding
• Engineering approach (Jan Boissevain)

3
Perspective

• To paraphrase the narrator from the Shawshank
  Redemption, crawled through 500 yards of
  unspeakably vile mire to freedom
• Unfortunately, there is another mile long pipe to
  reach CD-2

4
Caveats

• Many things in this talk depend on the resolution
  of the FY07 budget
• There is Jehannes way or the highway

5
New Phase for nEDM

• The nEDM Project has entered a new phase The
  detailed planning/baseline development phase
• Involves refining the scope, schedule and cost
  plan to a single baseline (not a range).
• The baseline becomes the contract with DOE
  (customer) at CD-2.
• CD-2 approval is dependent on a valid baseline.
• Schedule and cost status must now be reported to
  DOE at a lower level of detail.

6
Performance Baseline
The Project Performance Baseline is Developed
on A mature design (RD and engineering
effort) A well defined and documented scope
(work packages) A resource loaded detailed
schedule (MS Project schedule) A definitive
cost estimate (basis of estimate) Defined key
performance parameters Source DOE Order 413.3A
7
CD-2 Schedule
Completion of RD End December 2007 CD-2
Review Beginning May 2008
8
RD Schedule
9
RD Schedule
10
Updating the Schedule and Workpackages

• The current full-project schedule is not
  manageable
• It violates the DOE order in places
• It is not uniformly detailed
• It needs to have costs and resources assigned at
  the lowest level
• The intersystem logic is sometimes illogical
• It is reasonable to correct it in the next 3
  months or so
• Kim and Martin will work directly with each
  subsystem manager
• The level of effort will vary from a few hours to
  a few days
• Martin will rework the intersystem logic in
  consultation with the subsystem managers
• Once again, it is necessary to go over the labor
  rates at each institution

11
Funding and Schedule Distribution

• Kim and Martin will keep two sets of books
• The DOE set that has the milestones and costs
  including contingency
• The nEDM set, to be used by the subsystem and
  work package managers, that allocates the base
  costs and schedule
• The total cost contingency is 4.2M and the
  schedule contingency is 1 year
• Contingency allocations will be made under change
  control guidelines
• Each fiscal year, Martin plans to distribute base
  funds as soon as possible and contingency funds
  as few times as possible later in the year.
• Practice schedule updating on the RD

12
Change Control Limits
13
Preliminary Level 2 Milestones
There will be level 3 milestones too, about 2/Qtr
14
Monitoring Progress
15
Documenting Costs

• nEDM must prepare for a fairly rigorous review,
  the Independent Cost Estimate (ICE)
• Prepare a cost/resource estimate notebook by
  lowest WBS element that contains
• the rationale and approach for estimating work
  package costs, e.g. vendor quote, catalog price,
  parametric scaling, etc
• vendor quotes for procured items over 25k and
  maybe 5k
• estimates via other methods
• Another workshop for subsystem and work package
  managers, perhaps associated with the next or
  following collaboration meeting
• Internal reviews

16
Specifications for Integrated Tests

• Paul Huffman will chair a committee to determine
  what consists of adequate performance from the
  cryogenic subsystems to allow them to be
  installed into the main cryostat at ORNL
• The committee should include David Haase,
  Takeyasu Ito, Brad Filippone and Steve Williamson
• Anyone else can contribute
• Preliminary proposal by next collaboration
  meeting
• Refined proposal by the following collaboration
  meeting

17
Memoranda of Understanding
Will use examples from other nuclear physics
projects
18
Engineering Approach