Welcome to Student News 1:00

1
Welcome to Student News100 200 (call in
1245)Please MUTE your microphones!

• Make sure your K20 contact registers your
  district for the next months VTC.
• We will not be taking roll call, so please email
  a list of VTC attendees at your site to
  stucoord_at_esd101.net

2
IntroductionStudent News VTC

• Welcome to the September 2010 Student VTC.
• Our next VTC will be Thursday, Oct 21, 2010.
• If you have comments or suggestions for upcoming
  VTCs, please email them to
• stucoord_at_esd101.net

3
Contact Information

• Tim Colliver, Director
• Northeast Regional Data Center (NERDC)
• Student, Fiscal and Operations (All things
  Skyward)
• tcolliver_at_esd101.net
• 509-789-3584 Direct
• 509-456-2718 Department
• 509-999-7183 Cell

4
News
What's Happening
Juli
5
News Skyward Announcement

• Twilight of CITRIX
• August 2012
• Our Draft Training Plan from the Year Start
  Workshop has been rescheduled to cover two school
  years. Be watching for email training
  announcements.

6
NewsUpcoming Training/VTC

• Food Service VTC
• 30 Day Application Expiration
• Random Sampling for Verification
• October 6, 2010 at 100 PM
• This is a VTC please have your K20 person
  contact ESD101.

7
NewsUpcoming Trainings

• Transitioning from Citrix to Web Access
• Discipline in Web Access (AM)
• Attendance in Web Access (PM)
• Sept 29 through October 12
• Be looking for an email with your districts
  training date.

8
NewsUpcoming Training/VTC

• CEDARS in SKYWARD
• Review of where the CEDARS Data Elements live in
  Skyward.
• Participants can view as a VTC or join us at
  ESD101
• DATE TBA
• This VTC has not be scheduled, please wait for
  the email before contacting your K20 person.

9
News Upcoming Release

• October Release Weekend
• 300 AM Saturday, October 9th through
• 900 PM Saturday, October 9th
• Users must be logged out during these
  installations.

10

New items in Skyward
Juli
11
New Food Service Monthly State Claim Report
The National School Lunch and Breakfast Programs
State Claim is now available in Skyward Web
Access. This report can be used to complete the
School Lunch, Breakfast and Special Milk Program
Claim for Reimbursement Form provided by OSPI.
Click on the PURPLE LINE under the Reporting
button to get to the State Claim Report.
12
New Food Service Monthly State Claim Report
Scroll down to find the National School Lunch and
Breakfast Programs State Claim Click on this
Report. NOTE If you do not have this option,
contact your District Security Administrator for
Skyward.
13
New Food Service Monthly State Claim Report
On the Templates Screen Select Add. Enter a
Template Description, be sure the Month and Year
are correct and select SAVE. NOTE If you are a
Severe Need School, click the Severe Need Schools
Button, check the applicable Schools and Save
before printing.
14
New Food Service Monthly State Claim Report
With your report highlighted, select PRINT. Each
month, you will have to Edit the Report template
and correct the Month and Year, then save again.
15
New Food Service Monthly Claim Report

• The report is two pages.
• Page one is a breakdown of lunch breakfast by
  lunch code.
• Page two is a breakdown by K-3 F/P/R and 4-12
  F/P/R.
• You will still have to verify the totals using
  the Monthly AccuClaim Report and the Monthly
  Participation Data Report. Please continue to
  keep the reports you currently are keeping for
  auditing purposes.

16
New Food Service Monthly State Claim Report
Security Needed for State Claim Report System
Web Student Management
17
New State Reports Student Behavior Weapons
Reports

• Skyward will be adding two Washington State
  Reports this Winter
• Student Behavior Report
• Weapons Report
• We will be training you to code for these reports
  in the Discipline in Web Access trainings this
  month.
• These reports concern Suspensions and Expulsions.

18
State Report Changes Transition From Part C to
Part B Report

• New 2011 Requirements (released in August)
• New Reason Codes
• RPC Child was referred to Part C less than 90
  days prior to 3rd birthday
• RPB Child was referred to Part B less than 90
  days prior to 3rd birthday
• Codes no longer valid have been inactivated
• PAR Parent Scheduling
• UNV Unavailable

19
State Report Changes Initial Evaluation Timeline
Report

• New 2011 Requirements (released in August)
• Codes no longer valid have been inactivated
• PAR Parent Scheduling
• UNV Unavailable
• REF Refused Consent

20
State Report Changes Attendance Truancy
Attendance Truancy Report has been updated to
look at two new fields on the Discipline Offense
record (report updates and new fields released in
the August) Cause Number The number assigned
by the court to a Petition. Include in Petition
Count Select for initial Petition
filing. Available only when Cause Number has been
entered Cause Number Include in Petition Count
1 Petition
21
State Report Changes Attendance Truancy
Special Programs or Schools section of the
Truancy Report
Intended to report on programs that target
truancy reduction. Summary counts include only
qualifying students based on unexcused
absences. Detail includes all students in the
Student Special Program regardless of number of
unexcused absences Special Program Code TRU
for truancy reduction has been added to your
table. Please code students on the WA/NCLB tab.
22
State Report Changes OCR Reporting Gifted
Talented
WA/NCLB To be prepared for OCR reporting change
the Gifted and Talented field to Yes for
applicable students. Although, the data is not
used for State Reporting, the Federal OCR Report
uses this field. NOTE Also continue to enter
the HC Funding Source in Student Program on the
WA/NCLB.
23

Tips in Web Access
Juli
24
Change Password IN Web Access
The change password option is no longer on the
sign in screen, it has moved to the bottom of the
Student Management screen.
25
Change Password IN Web Access
For Teachers it is on the upper right. For
Family Access and Student Access it is in the
Account Info.
26
Web Data Mining - Mailing Labels
If you are having problems getting the labels to
line up when printing, check your settings in
Adobe. Be sure the Page Scaling is set to NONE
and the Auto-Rotate and Center are unchecked.
27
Washington High School Transcript
Crista
28
Washington Transcript

• 2010-2011 School Year Changes
• OSPI Revised the WA State Standardized High
  School Transcript Developer/User Guide with
  Edition 3.0.1, made available May 12, 2010.
• Related OSPI bulletin 026-10, published May 17,
  2010.
• Changes will be made to the following sections
• Header
• Course Designation Codes
• Additional State Requirements
• State Seal
• All software changes, unless otherwise stated,
  were in WSIPC?s September Standard Release.

29
Washington Transcript

• Header SSID
• OSPI requirement Remove dashes in SSID and
  replace them with spaces.
• Example NNNN-NNN-NNN now NNNN NNN NNN

Course Designation Codes OSPI requirement Chang
ed B HECB to B CADR/HECB Core Added K
Cambridge Program to Course Designation Key.
Skyward made changes to Course Maintenance
screen (Current Future Scheduling), Student
Class screens (Grades, Scheduling) and the list
of valid codes that can be printed in the
CrsDsgcolumn on the WA Transcript.
30
Washington Transcript
Additional State Requirements OSPI Requirement
References to WASL have been removed and replaced
with references to the high school assessment.
A high school assessment can be either the WASL
assessment or the High School Proficiency Exam
(HSPE). Skyward created the ability for users to
add and import HSPE Test Scores into a Test Name
of THSPE. T Transcript, HSPE High School
Proficiency Exam The THSPE is now available in
Skyward.
31
Washington Transcript
Additional State Requirements For student's
whose graduating class is 2008-2012, or 2013 or
later, the Reading Standard and Writing Standard
line MET will be printed if their level score
is 3 or 4 for Test Score TWASL or THSPE. For
student's whose graduating class is 2013 or
later, the Mathematics Standard and the Science
Standard MET will be printed if their level
score is 3 or 4 for Test Score TWASL or
THSPE. The same logic will apply for Math and
Science Standards that applies to the Reading and
Writing Standards for Waived status and
Educational Milestones.
32
Washington Transcript
Additional State Requirements For student's
whose graduating class is 2008-2012, the CAA line
EARNED will be printed if level score is 3 or 4
for TWASL or THSPE Reading, Writing and Math
subjects. For student's whose graduating class
is 2013 or later, the CAA line EARNED will
print if level score is 3 or 4 for TWASL or
THSPE Reading, Writing, Math and Science
subjects.
33
Washington Transcript
Washington State Seal OSPI requirement Remove
the Seal of the State of Washington. Skyward
Will remove the Washington State Seal.
34
Washington Transcript
OSPI Requirement Course Designation Codes and
Additional State Requirements are printed based
on a student's Graduating Class. That the
determination will be made based on a student's
Grad Req Base Year in Skyward.
35
Washington Transcript

• References
• Bulletin No. 026-10 Assessment and Student
  Information
• Posted on 5/17/10 to OSPI website at
• http//www.k12.wa.us/bulletinsmemos/bulletins2010.
  aspx
• High School Transcript Developer/User Guide
  2009-2010 Edition 3.0.1
• High School Transcript FAQs, Version 2010
• Minimum College Admission Standards
• All 3 documents available at OSPI website at
• http//www.k12.wa.us/transcripts/

36
Student TWASL Details If CAA Status Not Met
Report
Changes to this Report include

• New name Student Test Score Details If CAA
  Status Not Met
• Add a column for the Grad Year (Grad ReqBase
  Year).
• Between Grd and Reading columns
• For Reading, Writing, Math and Science columns,
  add column headings for
• Level Score
• Identification of whether the level score printed
  is from TWASL or THSPE (designation W or
  H)
• Date
• Add two lines to the footer
• H HSPE Data
• W WASL Data
• Report details are based on Grad Req Base Yr

37
Academic History Report
2010-2011 School Year Changes All software
changes were in the September Standard
Release. Course Designation Code Same change
as for WA Transcript. Graduating Class (now
using Grad ReqBase Yr) Same changes as for the
WA Transcript, but logic changes were applied to
the Course Designation Code area only (since the
Additional State Requirements section does not
print on the Academic History Report).
38

CEDARS
Juli
39
2010-2011 CEDARS Data Manual

• http//www.k12.wa.us/CEDARS/
• OSPI has published
• 2010-11 Data Manual
• 2010-11 Data Manual Appendices
• 2010-11 Data Manual Reporting Guidance
• State Course Codes
• CIP Code Chart
• A new manual named 2010-11 CEDARS Reporting
  Guidance has been published. It is extremely
  helpful and contains details about
•  

1. Student Enrollment and Graduation 2. Student
Programs 3. Courses, Student Schedules and Grade
History 4. Ethnicity and Race 5. Staff 6. Other
Information
40
OSPI September CEDARS VTC Validation Enforcement
From the OSPI September CEDARS VTC, validation
for the following data elements.   In the Grade
History file (H01) School Year is the current
school year. The term end date (H18) will be
used to determine when the student took the
class. State Course codes and Content Area codes
will all be validated. Files L and M (Race and
Ethnicity) will be validated starting October 15,
2010 State Course Codes 02052 Algebra, 02054
Algebra Part I, 02061 Integrated Math, 02071
Geometry, 02072 Formal Geometry and 02062 will be
used to determine student who receive an End of
Course Test. Students who graduate in 2013 or
later wont take the Math HSPE, they will be
required to pass the End of Course Test. If
current 10th graders already took these math
courses, they need to arrange to take the math
test. If these courses are given in 7th or 8th
grade, the students will be required to take the
test in 7th or 8th grade. These course codes
will also be listed in SIMON newsletter and on
the OSPI EDS website. For more information
please see the EDS website.
41
OSPI September VTC New Student Record Exchange

• From the OSPI September CEDARS VTC
•  
• OSPI is developing a new process to assist
  district to locate information when enrolling a
  new student. Information includes
• Demographic Information
• Enrollment History
• Grade History
• Test Scores
• The process will include an electronic
  certification to access the students data. There
  will also be an email feature to notify the
  sending district.
• This is not Skyward, so please contact OSPI for
  more information.

42
OSPI September CEDARS VTC New Student Record
Exchange
In the September CEDARS VTC, OSPI referenced that
WSIPC was requesting test score information for
specific imports. We wanted to clarify that this
information is for the WEDSS system, not the
Skyward Test Scores templates.  
43
Reminder for CEDARS Logical Delete
44
Reminder for CEDARS Logical Delete
45
Reminder for CEDARS Logical Delete
46
Skyward Export SSIDs WS\Fed-State Rpts\WA State
Rpts\SSID

• This is now a two step process.
• Select Export Students without State IDs.
• Add a template.
• Be sure to check the Create an SSID Extract File
  and Report
• Save and Print

47
Skyward Export SSIDs WS\Fed-State Rpts\WA State
Rpts\SSID
Step TWO 2. Select View/Save Locally for State
Transfer. Click the Button Save to Export Folder
48
Skyward Import SSIDs WS\Fed-State Rpts\WA State
Rpts\SSID
Select Import Student State IDs Choose Browse and
find the file you downloaded from OSPI Choose
Import TIPS Use the EDS website and Skyward in
the same environment. Do both Match and Import
in WEB ACCESS Or Do both Match and Import in
CITRIX (launching Web from Citrix) Dont mix or
it is very hard to find the files.
49
Cedars Tips

1. Remember the Logical Delete Threshold stops all
   13 files from being updated. It is all or
   nothing, even if you only have one file over the
   2 threshold.
2. Remember you are not getting new data in CEDARS
   when you have a Status of ERROR. Matching
   students and/or Uploading and Matching students
   should be done after the Status has changed from
   ERROR.
3. It will take some time to process the Logical
   Delete after you choose Yes. Wait before
   Matching Students or reviewing the CEDARS errors.
4. Do not Match Students on Friday. Your new file
   from Thursday night will overwrite the match.
5. Downloading SSIDs from Skyward is a two step
   process.

50
From OSPI Customer Support
RE  Updated Enrollment and Program data is now
posted on the Washington State Report Card
Website   The Washington State Report Card
Website (http//reportcard.ospi.k12.wa.us) has
been updated using CEDARS data available for your
district as of June 15, 2010, unless you had
contacted Customer Support directly and we had
specifically arranged a different as of date. 
The Student Demographics that were updated
include  May 2010 Student Count, Special
Programs  Free or Reduced-Price Meals, Special
Education, Transitional Bilingual, Migrant,
Section 504 and Foster Care.    The decision to
reload this data was announced at the CEDARS
Statewide Video Conference on September 9, 2010. 
A copy of that video conference is available
online for you to view at http//esd113.org/ex.ph
p?http//tnl.esd113.org/191910123171755247/site/de
fault.asp Please contact Customer Support if
you have additional questions. Office of
Superintendent of Public Instruction 1-800-725-431
1 customersupport_at_k12.wa.us
51
Announcement From WSIPC
OSPI is currently working on various approaches
in managing the CEDARS school year transition.
Districts need to be able to correct the 2009-10
data in CEDARS. (Refer to OSPI document sent
9/2/2010 CEDARS School Year Requirements
Document) OSPI has announced designing a process
to submit a partial file for the 2009-10 school
year. OSPI is calling this a Delta Load. At
this time WSIPC is in conversation. They are
discussing concerns about the change in data
since the 2009-10 school year, such as the
students who withdrew, student schedules for last
year no longer exist and others. At this time
WSICP is in communication with OSPI and waiting
for their final design to be clarified. WSIPC is
working in conjunction with OSPI regarding the
Delta Load option. The Skyward design will be
for File C School Student File and File H
Student Grade History. These files were selected
because they have the highest level of
activity. The OPSI team is also working on a
direct input process where districts can make
changes through the CEDARS EDS process for one
student or a range of students. The effort by
OSPI is in development with a target
implementation scheduled for the end of
September.
52
Security Reminder
Shelly
53
Security Clone Utility
DO NOT use the Clone Groups to Web Access Utility
The menu paths have changed so the utility will
remove security from these users.
54
Student Security Reminder

• In order to make sure that you are benefiting
  from all of the options in Skyward, please remind
  your Student Skyward Security Administrator to
  update the Student Security Groups after each
  months standard release. The security groups
  need to be updated for the following systems
• Student Management
• System Admin
• Product Setup
• Web Student Management
• Each of the systems will contain Student Full
  Access groups for each entity in your district,
  including entity 000 and entity 999. The full
  access groups are not updated automatically.
• When editing one of the security groups, the menu
  paths that are displayed in blue, are the areas
  for which that particular group has at least
  some access. Using the plus sign () next to the
  menu path, drill down as far as you can go (you
  cant click the plus sign any more). Check the
  Assigned vs Available column to determine if
  security missing. (See next slide for Example).
• Until further notice, we recommend that the
  security continue to be maintained in Skyward
  Citrix.

55
Student Security Reminder

• Below is an example of a student full access
  group that has not been kept up to date. Notice
  that there are 37 available options under
  Federal-State Reports and this group only has
  access to 10. The result of not keeping the
  security groups up to date is that this student
  full access group appears (based on the name) to
  have full access to all student options, when it
  does not.

56
Student Security Reminder

• It is possible to add this as a Scheduled Task.

57
New User Security BoxesTo Limit Security
Maintenance

• Allow User to Setup Security Groups In These
  Systems options have been added so users can
  maintain security in specific areas of Skyward.
• If the user has PAC Student and Access to
  Maintain Security, they may assign Security
  Groups in their selected Systems.

58
New Security Audit LogProduct Setup
tab\CA\SE\User Security and Reports
59
New Security Audit LogProduct Setup
tab\CA\SE\User Security and Reports
Currently the log contains all changes to the
Secured User Edit Screen These settings only. It
does not record add/remove Groups.
60
Thank You!

• Please e-mail a list of VTC attendees at your
  site to
• stucoord_at_esd101.net