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U Y A P
Republic of Turkey Ministry of Justice
NATIONAL JUDICIARY INFORMATICS SYSTEM
and TURKISH JUDICIAL SYSTEM
Cengiz TANRIKULU Reporter Judge in Ministry of
Justice, Turkey 16 November 2005 Tunis
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CONTENT OF THE CONFERENCE
Republic of Turkey Ministry of Justice

• Firstly this event will present an overview of
  the Turkish Judiciary System
• Secondly and mainly, we will share the
  experiences of Turkish Ministry of Justices
  (MoJ) National Judiciary Network Project (UYAP)
• and give some quick facts about UYAP and effects
  of the project on Turkish judicial system
• Provide assessment of UYAP outputs

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What is UYAP ?
Republic of Turkey Ministry of Justice

• NATIONAL JUDICIARY INFORMATICS SYSTEM
• UYAP is a central network project which includes
  all of the courts, public prosecutors services,
  prisons and other judicial institutions in Turkey
  
• Its purpose is integration across Turkish
  judicial system, other government departments and
  international organizations

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TURKISH JUDICIAL SYSTEM
Republic of Turkey Ministry of Justice
A-Some facts and figures on Turkish Justice
System According to Turkish Constitution article
2 Turkey is a democratic, secular and social
state based on rule of law
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HIGH LEVEL COURTHOUSES
Republic of Turkey Ministry of Justice
1. Court System
Constitutional Court
Court of Cessation

• Council of
• State

Civil Jurisdiction

• Administrative
• Jurisdiction

Constitutional Jurisdiction
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Republic of Turkey Ministry of Justice
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COUNCIL Of STATE
Republic of Turkey Ministry of Justice

• Council of the state consists of twelve
  departments
• 1. Departments task is consultancy
• 2. Departments task is assize of the officers
• 2. Other ten departments task is appeal on
  administrative and tax cases

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COUNCIL Of STATE
Republic of Turkey Ministry of Justice
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TURKISH JUDICIAL SYSTEM
Republic of Turkey Ministry of Justice
A-SOME FACTS AND FIGURES 2. Figures
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Number of the Judges and Prosecutors
Republic of Turkey Ministry of Justice

• Turkey has
• 133 High Criminal Courts Centres
• And in 575 districts totally 708 courthouses,
• 443 Penitentiary and Detention Houses ,
• 23 Forensic Medicine Units,
• All in all, 7751 Courts, Public Prosecutor
  Services and Enforcement Offices
• In civil judiciary 4529 judges and 3023 public
  prosecutors,
• 491 administrative judges in administrative courts

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CURRENT SITUATION OF CASE FILES IN TURKEY at THE
END OF 2004
Republic of Turkey Ministry of Justice
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Population of Turkey in 2004 About 70 million
Republic of Turkey Ministry of Justice
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DELIVERED HARDWARE
Republic of Turkey Ministry of Justice
Computer 22.200
Laser printer 11.265
Uninterruptible power supply 5.090
Laptop 9.217
Laptop printer 2.800
Color Printer 418
Scanner 2.437
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CABLE LAYING
Republic of Turkey Ministry of Justice

• Cable was laid in 807 units to deliver 38.200
  connection points across Turkey

ANKARA
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Average duration of assize
Republic of Turkey Ministry of Justice
General Courts Penal 266 days Civil 241
days C.o. Cassation Penal 283 days
Civil 86 days Council of State 460
days
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Some other figures
Republic of Turkey Ministry of Justice

• Auxiliary Court Personal (Aprox.) 30 000
• Trainer Judges 1159
• Members of the C.o.Cas 250
• Members of Council of State78
• Lawyers (Aprox.) 40.000
• In 444 Prisons
• Current Number of Inmates 58 000
• Total Prison Officials 31 000

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TRAINING
Republic of Turkey Ministry of Justice
Basic Computer Training 13.000
UYAP Training 40.000
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EDUCATIONS are given in laboratories
Republic of Turkey Ministry of Justice
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The Basic Requirements Of Turkish Judicial System
and what has been doing?
Republic of Turkey Ministry of Justice

• The Republic of Turkey and its government
  nowadays are fallowing a national programme for
  reinforcement and to accelerate the judicial
  system
• They are also implementing various measures on
  judicial modernisation and penal reform and want
  to improve the functioning and efficiency of the
  judiciary
• UYAP was prepared and established by MoJ to
  create an effective and less bureaucratic
  judicial system for each concerned institution
  and citizens as one and very important measure

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Project plan with milestones
Republic of Turkey Ministry of Justice
Analysing of the process In 2002
Design of the system and production of
Programmes and screens In 2003
TJS Revision In 2000
Composing of the project schedule In 2001
Testing system and new products at the end
of the 2003
implementing of the project in pilot units at
the beginning of the 2004
Project start to roll out in whole Turkey at
the beginning of the 2005
Conjectural Projects finish time End of 2006
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PILOT UNITS IN SCOPE OF UYAP
Republic of Turkey Ministry of Justice
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UNITS WHICH ARE PUT INTO OPERATION IN SCOPE OF UYAP AFTER PILOT UNITS UNITS WHICH ARE PUT INTO OPERATION IN SCOPE OF UYAP AFTER PILOT UNITS UNITS WHICH ARE PUT INTO OPERATION IN SCOPE OF UYAP AFTER PILOT UNITS UNITS WHICH ARE PUT INTO OPERATION IN SCOPE OF UYAP AFTER PILOT UNITS


1 Ankara Agir Ceza Merkezi 11 Aksehir Agir Ceza Merkezi
2 Istanbul(Sultan Ahmet Adliyesi) ACM 12 Karaman ACM
3 Izmir Agir Ceza Merkezi 13 Burhaniye ACM
4 Aydin Agir Ceza Merkezi 14 Kizilcahamam Adliyesi
5 Yozgat Agir Ceza Merkezi 15 Ayas Adliyesi
6 Zonguldak Agir Ceza Merkezi 16 Ankara BIM
7 Bartin Agir Ceza Merkezi 17 Trabzon BIM
8 Gebze Agir Ceza Merkezi 18 Konya BIM
9 Sinop Agir Ceza Merkezi 19 Zonguldak BIM
10 Zile Agir Ceza Merkezi
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  PLACES WHERE SOFTWARE EDUCATION WAS FINISHED AND UYAPS PROGRAMMES WILL BE ROLL OUT   PLACES WHERE SOFTWARE EDUCATION WAS FINISHED AND UYAPS PROGRAMMES WILL BE ROLL OUT   PLACES WHERE SOFTWARE EDUCATION WAS FINISHED AND UYAPS PROGRAMMES WILL BE ROLL OUT   PLACES WHERE SOFTWARE EDUCATION WAS FINISHED AND UYAPS PROGRAMMES WILL BE ROLL OUT

1 Hinis Agir Ceza Merkezi 10 Bingöl Agir Ceza Merkezi
2 Boyabat Agir Ceza Merkezi 11 Salihli Agir Ceza Merkezi
3 Vezirköprü Agir Ceza Merkezi 12 Elmali Agir Ceza Merkezi
4 Bayburt Agir Ceza Merkezi 13 Seydisehir Agir Ceza Merkezi
5 Bolvadin Agir Ceza Merkezi 14 Midyat Agir Ceza Merkezi
6 Sebinkarahisar Agir Ceza Merkezi 15 Mus Agir Ceza Merkezi
7 Gümüshane Agir Ceza Merkezi 16 Bogazliyan Agir Ceza Merkezi
8 Oltu Agir Ceza Merkezi 17 Kozan Agir Ceza Merkezi
9 Elbistan Agir Ceza Merkezi 18 Kastamonu Agir Ceza Merkezi
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With the Decision Support System, procedural
mistakes are reduced to a minimum, virtual
discussion forums within judicial organization
about jurisprudence is in place, information
sharing is enabled.
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The Document Management System (DMS) in our
Ministry has been integrated and exchange of the
electronic documents between the areas coming
into enterprise and Ministry (centre) has been
started. In this sense, exchange of documents
have been taken out from the Units of the
Provinces to the Centre, exchange of documents
have been taken out from the Centre to the Units
of Provinces in a short time in which the
integration has been initiated.
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UYAPS Web Mail Server Has 55.000 USERS
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Objectives of UYAP
Republic of Turkey Ministry of Justice

• To transfer key business processes of the
  judicial system into central electronic means
• To reduce the clerical, administrative and
  communications costs which would otherwise be
  incurred in manuel and paper- based system.
• Reductions in staffing and use the personal most
  effective
• To create a Databank of information on relevant
  legislation, regulations, circulars, template
  texts and policies Information etc.
• To produce Management Reports for performance,
  Work Reports for planning or recording etc.
• To research information which is needed during
  processes
• To create fast, secure and efficient information
  system enabling the appropriate sharing of
  information across the wider Turkish judicial
  services
• Composing alerts to prevent from basic judicial
  errors

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Objectives of UYAP
Republic of Turkey Ministry of Justice

• Interface judicial institutions with each other
  and with concerned institutions
• Providing transparency
• Fulfill inspections in to electronic means
• Give process information's and basic legal aids
  to citizens via internet
• Set up central document management system between
  TJS Units
• Procure data for doing data mining in judicial
  field
• Obtain very strong and efficient judicial central
  infrastructure

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Objectives of UYAP
Republic of Turkey Ministry of Justice

• To provide the capability to measure performance
  and report on the effectiveness of Turkish
  judicial services in terms of such performance
  indicators are defined by Government and
  stakeholders. The data required for this would be
  captured and made available through the
  operational UYAP system
• To provide a research capability to evaluate the
  impact and effectiveness of offender-crime
  assessment tools (yet to be implemented) and
  programmes and interventions designed to reduce
  crimes

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Scopes and interfaces
Republic of Turkey Ministry of Justice

• The scope includes all functions required to
  support and enable transactions via electronic
  means between judicial institutions
• The scope includes also fulfillment of finance
  and commissioning functions, human resources
  management, payroll, training management,
  property management , asset administration and
  other supporting services

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UYAP consists of these sub-systems
Republic of Turkey Ministry of Justice

• Penal Law System
• Civil Law System
• Administrative Law System
• Public Prosecutors Services System
• Court of Cessation System
• Probation System (have been producing)
• Verdict Support System
• Lawyer Information System
• Enforcement-Bankruptcy System
• Convict-Arrest Management System

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UYAP consists of these sub-systems
Republic of Turkey Ministry of Justice

• Citizen Information System
• Personal Management System
• Financial Management System
• Supply Management System
• Procurement Management System
• Training Management System
• Document Management System
• Forensic Medicine System
• General Support System

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UYAP SYSTEM CENTRE
Republic of Turkey Ministry of Justice
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( DOCUMENT MANAGEMENT SYSTEM )
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Databank
Republic of Turkey Ministry of Justice

• Legislation
• Directives
• Sentences
• Case law
• Judicial essays
• Template texts
• Circulars etc.

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Personal general informations screen
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Constrains
Republic of Turkey Ministry of Justice

• Technological constraints
• Managing the IS/IT function which models to
  use?
• Effective use processes
• Training, behaviours etc. Integrate information
  capture use into operational business processes
• Flexible re-usable IT infrastructure what are
  the available IT infrastructures?

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UYAPs Initial Business Benefits
Republic of Turkey Ministry of Justice

• Speed and efficiency of operations
• Integration with other justice agencies to enable
  information exchange with key stakeholders
  (police, gendarme, prisons, customs, etc.)
• Integration/interfaces with other states systems
• Transparency in terms of accountability and data
  accuracy
• Data standards and data standardization to
  improve data quality and enable reliable
  operational and management reporting
• Saving in personal i.e. Those who would otherwise
  be engaged in data processing, clerical and
  administrative work
• Cheaper judicial services
• Data mining means that collection and
  dissemination of aggregated data for research for
  consisting of future plan
• System of alerts to identify users with some
  described alerts and notices

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UYAPs Initial Business Benefits
Republic of Turkey Ministry of Justice

• Decrease administrative and judicial so to
  enable workload practitioners to focus on their
  other priorities
• Obtain central financial control
• Save space with using electronic means instead of
  paper files
• Access to information and make transaction
  online, instant and secure
• Flexibility of working hours so if staff wants
  to work independent from locality and offices
• Performance management through integrated
  management information

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UYAPs Initial Business Benefits
Republic of Turkey Ministry of Justice

• Data repository and migration will be only in one
  system for that reason will not be data confusion
  and duplications
• Simplify process
• Self assessment by staff, they can monitor their
  works in to electronic means
• Provision of Clear Evidence on performence and
  quality for inspectors, every processes are
  logging by system
• Generate data for policy makers
• Prevention of corruption
• Inters action between users (free lectern)

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Management of UYAP
Republic of Turkey Ministry of Justice
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Republic of Turkey Ministry of Justice
Group 1 UYAPS Project Stakeholders
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Group 2 UYAPS Strategic Stakeholders
Republic of Turkey Ministry of Justice
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Group 3UYAPS Operational Stakeholders
Republic of Turkey Ministry of Justice
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Project Control
Republic of Turkey Ministry of Justice

• Overcoming resistance
• Change control process
• Compliance with project schedules/product
  delivery monitoring arrangements
• Reports for project board (exception, highlight,
  End-Stage report etc)
• Establish project support office (PSO) to handle
  common management and to help our users

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WAN
Republic of Turkey Ministry of Justice

• BIM

LAN
HUB STATION
LAN
LAN
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UYAPs WAN serial connections In scope of UYAP
in 83 judicial units WAN connections were put
into operations as of 16 October 2005
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Stage of the UYAP in courts
Republic of Turkey Ministry of Justice
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Citizens can reach their case information via
Internet
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They can be informed via web site about their
cases or hearing dates
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• Lawyer can
• Pay process and tax fee from his office by use of
  VPN Technology and or on Network in Bars rooms
  through internet banking and UYAP,
• Litigate a claim or dispute to court through
  electronic means,
• Review his cases via electronics means
• Submit his petition online via UYAP

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RESULTSEffects and effectiveness of the
Project
Republic of Turkey Ministry of Justice

• From the beginning of 26.04.2004, UYAP was
  expanded to cover 41 units
• 4.701.373 files have been entered via UYAP and
  these units have carried out their all processes
  via UYAP from that date on.
• In all of the units taken into operation, nearly
  2.539.558 administrative files are operated by
  the means of UYAP system.

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RESULTSEffects and effectiveness of the
Project
Republic of Turkey Ministry of Justice

• Some of the results obtained are stated below
• For example, in the courts taken into operation,
  delivery bureaus have been taken into operation
  and collection of charges and duty distributions
  which are carried out hand by hand before are now
  carried out by the system as to the objective
  criteria determined in an electronic environment.
  
• The most important hinder in this way is the
  resistance that the users show against a new way
  of life. In order to break this resistance the
  necessary laws support should be constituted,
  public opinion support should be provided by
  making conscious campaigns.

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Republic of Turkey Ministry of Justice
Thank you very much for your attention If you
have any questions please dont hesitate to
contact ctanrikulu_at_adalet.gov.tr