Test Chair 101: Guidelines for New Test Chairs

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Test Chair 101 Guidelines for New Test Chairs

• -Isabel Valenzano

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Preparation for Testing

• Things to Consider
• Where testing materials will be housed
• Secure location
• No more than three people should have keys to
  open testing room
• How testing materials will be distributed to
  teachers
• Items needed for testing
• Pencils
• Heritage Language Dictionaries

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Prior to Arrival of Test Materials

• Create Test Groups
• Generate Test Group Lists using File Download
  Manager or SPI
• Make sure your lists include all of the fields
  required for demographic information on
  assessments
• Place fields in the order they appear on the
  testing documents ( this will save time when
  bubbling test documents)
• Remove SPED and ELL Students and create separate
  test groups for these students
• Check attendance DAILY for new entries/withdrawals
  - adjust list as needed

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Sample File Download Manager/SPI Data Lists

NAME ID GENDER ETHNICITY HR LEP Entry Fl. ID Birthdate ESE LEP
Male Black 304   X 10/1/1998
Male Black 304   X 11/13/1998
Female Hispanic 304 8/26/2004 X 12/8/1998 K
Male Black 304   X 10/18/1998 K
Female Hispanic 304 8/30/2004 X 10/10/1999
Female Hispanic 304 8/30/2005 X 10/10/1998
Female Hispanic 304 5/20/2009 X 12/5/1998 4
Male Hispanic 304   X 2/27/1998 K
Female Black 304   X 11/16/1998
Female Hispanic 304 4/23/08 X 8/31/1998
11/14/2020
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SPED

• -Create an EXCEL list of all SPED students with
  testing accommodations

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Sample SPED DATA Sheet
Last Name First Name Student ID Prim. Exc. Grade HR SPED Teacher (s) Accommodations Accommodations Accommodations Accommodations Accommodations Accommodations Accommodations Accommodations Accommodations Accommodations Accommodations
              Flexible Setting Flexible Setting Flexible Scheduling Flexible Scheduling Flexible Scheduling Flexible Responding Flexible Responding Flexible Presentation Flexible Presentation Flexible Presentation Flexible Presentation
              Ind Sm Grp Short Sess Addtnl Time Breaks Mark Answers directly in test booklets Dictate Responses Directions/Content Read Device maintain visual attention Large print Braille
J 3 3EH Jones X X X X     X      
K 3 3AS Adams / Kole (R/M)   X X X X     X      
C 3 3NU Adams (M) X   X X X X X X X    
V 3 3HM Adams (R.) Kole(M)   X X X X          
K 3 3NU Adams(R.) Kole(M)   X X X X     X X    
G 3 3NU Adams(R.) Kole (M)   X   X X     X      
K 3 3HB Brown   X X X X X   X      
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Other Considerations for SPED

• 504 Report
• Staffings
• Testing Accommodations
• Consider room assignments and test administrators
  for students with extended time and
  individualized testing situations

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ELL Students

• Things to Consider
• Room assignments and test administrators for
  students with extended time
• Test administrators for students needing
  translation

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Sample Security Checklist
Spring 2010 FCAT SSS Reading, Mathematics, and Science Spring 2010 FCAT SSS Reading, Mathematics, and Science Spring 2010 FCAT SSS Reading, Mathematics, and Science Spring 2010 FCAT SSS Reading, Mathematics, and Science Spring 2010 FCAT SSS Reading, Mathematics, and Science Spring 2010 FCAT SSS Reading, Mathematics, and Science Spring 2010 FCAT SSS Reading, Mathematics, and Science Spring 2010 FCAT SSS Reading, Mathematics, and Science Spring 2010 FCAT SSS Reading, Mathematics, and Science Spring 2010 FCAT SSS Reading, Mathematics, and Science Spring 2010 FCAT SSS Reading, Mathematics, and Science
SECURITY CHECKLIST PAGE 1 of 10 SECURITY CHECKLIST PAGE 1 of 10 SECURITY CHECKLIST PAGE 1 of 10 SECURITY CHECKLIST PAGE 1 of 10 SECURITY CHECKLIST PAGE 1 of 10 SECURITY CHECKLIST PAGE 1 of 10 SECURITY CHECKLIST PAGE 1 of 10 SECURITY CHECKLIST PAGE 1 of 10
DISTRICT 13 MIAMI-DADE COUNTY PUBLIC SCHOOLS PACKING LIST NO 026375 DISTRICT 13 MIAMI-DADE COUNTY PUBLIC SCHOOLS PACKING LIST NO 026375 DISTRICT 13 MIAMI-DADE COUNTY PUBLIC SCHOOLS PACKING LIST NO 026375 DISTRICT 13 MIAMI-DADE COUNTY PUBLIC SCHOOLS PACKING LIST NO 026375 DISTRICT 13 MIAMI-DADE COUNTY PUBLIC SCHOOLS PACKING LIST NO 026375 DISTRICT 13 MIAMI-DADE COUNTY PUBLIC SCHOOLS PACKING LIST NO 026375 DISTRICT 13 MIAMI-DADE COUNTY PUBLIC SCHOOLS PACKING LIST NO 026375 DISTRICT 13 MIAMI-DADE COUNTY PUBLIC SCHOOLS PACKING LIST NO 026375 DISTRICT 13 MIAMI-DADE COUNTY PUBLIC SCHOOLS PACKING LIST NO 026375 DISTRICT 13 MIAMI-DADE COUNTY PUBLIC SCHOOLS PACKING LIST NO 026375 DISTRICT 13 MIAMI-DADE COUNTY PUBLIC SCHOOLS PACKING LIST NO 026375
SCHOOL 0831 Claude Pepper Elementary SCHOOL 0831 Claude Pepper Elementary SCHOOL 0831 Claude Pepper Elementary SCHOOL 0831 Claude Pepper Elementary SCHOOL 0831 Claude Pepper Elementary SCHOOL 0831 Claude Pepper Elementary SCHOOL 0831 Claude Pepper Elementary SCHOOL 0831 Claude Pepper Elementary SCHOOL 0831 Claude Pepper Elementary SCHOOL 0831 Claude Pepper Elementary SCHOOL 0831 Claude Pepper Elementary
2105200025 - Grade 5 Reading Test and Answer Book 2105200025 - Grade 5 Reading Test and Answer Book 2105200025 - Grade 5 Reading Test and Answer Book 2105200025 - Grade 5 Reading Test and Answer Book 2105200025 - Grade 5 Reading Test and Answer Book 2105200025 - Grade 5 Reading Test and Answer Book 2105200025 - Grade 5 Reading Test and Answer Book 2105200025 - Grade 5 Reading Test and Answer Book 2105200025 - Grade 5 Reading Test and Answer Book 2105200025 - Grade 5 Reading Test and Answer Book 2105200025 - Grade 5 Reading Test and Answer Book
Security Security Security LAST NAME First Name FL ID Number TEST ADMINSTRATOR RECEIVED (TA SIGNATURE) RETURNED (SC SIGNATURE) IF DOCUMENT IS NOT RETURNED, STATE THE REASON IF DOCUMENT IS NOT RETURNED, STATE THE REASON
XXXX XXXX 1301234567 Jones- 5NJ
XXXX XXXX 123456789X Jones- 5NJ
XXXX XXXX X Jones- 5NJ
XXXX XXXX X Jones- 5NJ
XXXX XXXX X Jones- 5NJ
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Sample Attendance Record
Spring 2010 FCAT SSS Reading, Mathematics, and Science Spring 2010 FCAT SSS Reading, Mathematics, and Science Spring 2010 FCAT SSS Reading, Mathematics, and Science Spring 2010 FCAT SSS Reading, Mathematics, and Science Spring 2010 FCAT SSS Reading, Mathematics, and Science Spring 2010 FCAT SSS Reading, Mathematics, and Science Spring 2010 FCAT SSS Reading, Mathematics, and Science Spring 2010 FCAT SSS Reading, Mathematics, and Science Spring 2010 FCAT SSS Reading, Mathematics, and Science
Attendance Record PAGE 1 of 10 Attendance Record PAGE 1 of 10 Attendance Record PAGE 1 of 10 Attendance Record PAGE 1 of 10 Attendance Record PAGE 1 of 10 Attendance Record PAGE 1 of 10 Attendance Record PAGE 1 of 10 Attendance Record PAGE 1 of 10
DISTRICT 13 MIAMI-DADE COUNTY PUBLIC SCHOOLS PACKING LIST NO 026375 DISTRICT 13 MIAMI-DADE COUNTY PUBLIC SCHOOLS PACKING LIST NO 026375 DISTRICT 13 MIAMI-DADE COUNTY PUBLIC SCHOOLS PACKING LIST NO 026375 DISTRICT 13 MIAMI-DADE COUNTY PUBLIC SCHOOLS PACKING LIST NO 026375 DISTRICT 13 MIAMI-DADE COUNTY PUBLIC SCHOOLS PACKING LIST NO 026375 DISTRICT 13 MIAMI-DADE COUNTY PUBLIC SCHOOLS PACKING LIST NO 026375 DISTRICT 13 MIAMI-DADE COUNTY PUBLIC SCHOOLS PACKING LIST NO 026375 DISTRICT 13 MIAMI-DADE COUNTY PUBLIC SCHOOLS PACKING LIST NO 026375 DISTRICT 13 MIAMI-DADE COUNTY PUBLIC SCHOOLS PACKING LIST NO 026375
SCHOOL 0831 Claude Pepper Elementary SCHOOL 0831 Claude Pepper Elementary SCHOOL 0831 Claude Pepper Elementary SCHOOL 0831 Claude Pepper Elementary SCHOOL 0831 Claude Pepper Elementary SCHOOL 0831 Claude Pepper Elementary SCHOOL 0831 Claude Pepper Elementary SCHOOL 0831 Claude Pepper Elementary SCHOOL 0831 Claude Pepper Elementary
2105200025 - Grade 5 Reading Test and Answer Book 2105200025 - Grade 5 Reading Test and Answer Book 2105200025 - Grade 5 Reading Test and Answer Book 2105200025 - Grade 5 Reading Test and Answer Book 2105200025 - Grade 5 Reading Test and Answer Book 2105200025 - Grade 5 Reading Test and Answer Book 2105200025 - Grade 5 Reading Test and Answer Book 2105200025 - Grade 5 Reading Test and Answer Book 2105200025 - Grade 5 Reading Test and Answer Book
Security LAST NAME First Name FL ID Number TEST ADMINSTRATOR Date_______ Attendance P-Present A-Absent W-Withdrawn Date_______ Attendance P-Present A-Absent W-Withdrawn IF DOCUMENT IS NOT RETURNED, STATE THE REASON IF DOCUMENT IS NOT RETURNED, STATE THE REASON
XXXX XXXX 1301234567 Jones- 5NJ
XXXX XXXX 123456789X Jones- 5NJ
XXXX XXXX X Jones- 5NJ
XXXX XXXX X Jones- 5NJ
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Prior to Arrival of Test Materials

• Create Bins and Folders
• Color Coded
• Labeled with Test Administrator Name/Grade

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Other Considerations

• Test Administrators
• Proctor Assignments
• Required for testing groups over 30
• School personnel and non-school personnel may be
  trained as proctors (must be informed of the test
  security laws and rules)
• Room Assignments
• Parent Notification/Additional notification to
  Parents of ELL students
• Behavior concerns of specific students
• Lunch Schedule
• Late Arrivals (where these students will be
  housed)

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Receiving/Opening Test Materials

• Count all test materials (do not open shrink
  wrapped secure materials) and verify all numbers
• Only school assessment coordinator and persons
  designated by the building/site administrator may
  open the shrink-wrapped packages and affix labels
• Do not use labels from previous administrations
• Students are not permitted to assist in preparing
  secure materials
• Mark everything off on packing slip and keep
  packing slip to verify received amounts for
  packing of materials

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Receiving/Opening Test Materials

• Ensure that materials are sufficient for each
  grade group tested (Have 5 extra books for each
  test type/grade)
• Soiled
• Defective
• New Entries
• Order additional testing materials from TDC
• Organize Materials by grade/test type
• Secure all testing materials to locked storage to
  remain until testing

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Staff Training

• Send out memo to entire staff Training memo
• to test administrators and proctors
• Proctor Assignments
• School-wide procedures
• Testing Schedules (how testing will impact
  overall school schedule/ planning times, etc.)
• Train Test Administrators
• Additional personnel should be trained for
  emergencies
• Counselors, Media Specialists, Primary Teachers
• Train Proctors
• Question Proctors about early arrival on testing
  days
• Plan for problems/ proctors will bring disruptive
  or sick students to office

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Staff Training

• Training Packet
• Test Administrator and Proctor Assignments
• Agenda
• Seating Charts
• Sign out/in testing manuals
• Test security agreement- Must be signed and
  returned
• Testing Procedures
• Consider Options in Script before training
• Remind teachers to have students print first
  name, last name, district name and school name on
  testing materials

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Test Security

• Security must be maintained before, during, and
  after test administration.
• All testing materials must be returned to the
  school assessment coordinator and placed in
  locked storage immediately following testing.
• Test books and answer documents should never be
  left unsecured.
• Secure materials should never remain in the
  classroom without the supervision of the test
  administrator
• Consider coverage for test administrators to
  return testing when proctors are not available

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Test Security

• When books and headers are distributed for
  testing, test administrators must distribute test
  booklets by the security numbers assigned to
  students (remind test administrators)
• Written documentation of the number ranges or
  security numbers must be maintained at all times
  during distribution and return of secure
  materials
• Test administrators must NOT administer the FCAT
  to their family members

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Test Security

• Test administrators must maintain an accurate
  Security Log in each testing room
• Anyone who enters a testing room during testing
  is required to sign the log- this applies to test
  administrators, proctors, and anyone who relieves
  a test administrator, even for a short break,
  regardless of how much time he or she spend
  monitoring a testing room
• Test materials MUST be counted individually and
  signed out by test administrators
• Test materials MUST be counted individually and
  signed in by School Testing Coordinator

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Important Reminders for Teachers

• Prepare room for testing
• Hang up all signs
• Hand out and pick up test materials individually
  from students
• Watch or clock available
• Write times on board according to script
• Read script verbatim
• Account for all secured materials by checking
  security number range and counting materials
  BEFORE leaving the testing room to return
  materials
• Supervise test administration
• No stray marks near the answer choice bubbles
• Do not discuss test items with students during or
  AFTER testing

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Prepare for Testing

• Using test group lists already created using File
  Download Manager or SPI (with all the demographic
  information required on testing materials), place
  labels on books/answer sheets (sequential number
  order by test groups)
• Check labels for required information
• Student Last Name
• Student ID Number
• District Number
• School Number
• Grade Level
• Remember that information can be added by
  bubbling, but information that is not correct
  cannot be corrected

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Prepare for Testing

• Check both label lists before bubbling
• Have Test Group Lists with required demographic
  information available to bubble books/answer
  sheets that do not have labels
• Highlight the students that were hand bubbled and
  save lists to use for next test type Example
  Jane Doe- 3rd grade reading test- will need to be
  bubbled for 3rd grade math test
• Assign Test Group Codes as needed
• If group dynamics change- test group number
  should change

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Prepare for Testing

• Place books with labels in bins
• Place folders on top of books/headers
• Inside folders
• Security Checklist
• Attendance Roster
• Security Log
• Seating Chart
• Test Manual
• Pencils
• Large Eraser
• Peppermints (Other treats for students)

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Prepare for Testing

• Create sign in/out sheet for test administrators
• Create a list for yourself with number of books
  each test administrator should be checking out
• Check all testing rooms prior to testing

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Testing Days (Before Testing)

• Be available for pick up of materials by 800
  a.m.
• Block testing room door- do not allow anyone in
  the testing room
• Allow test administrators to count test materials
  and write down the number they are taking before
  signing them out
• Put DO NOT USE sign on phone used for PA system
• Make sure clerical staff and teachers are aware
  that PA telephones cannot be used during
  testing

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Testing Days (During Testing)

• Walk the building
• Have security posted where most needed
• Ensure
• All required testing signs are hung up
• Students are taken directly to testing rooms
  before testing begins

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Testing Days (Following Testing)

• Count test materials and write down the number
  that test administrators are returning before
  signing them in
• Prepare make-up lists daily to ensure that all
  students are made up in a timely fashion
• Make announcements daily when testing is
  completed

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Testing Days (Following Testing)

• Go back to all SPED and ELL testing materials and
  check for bubbling of all information
• Primary Exceptionality
• 504 (Yes)
• ELL
• Less than 1 year (Shown as 1 on label)
• At Least 1 year, but less than 2 years (Shown as
  2 on label)
• 2 years or more (shown as 3 on label)
• Accommodations

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Testing Days (Following Testing)

• Check original packing slip
• Count and verify that all materials are there
• Pack materials
• Make copies of all records and forms

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Have a Great Year of Testing!!!
ivalenzano_at_dadeschools.net
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