Individual Assistance (IA) Forms

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Individual Assistance (IA) Forms

• Provided to assist you with reporting damages.
• Same general type of form that FEMA will use if a
  federal assessment is warranted.
• Forms captures much of the required information
  needed in your final report.
• Always remember if you report it, someone will
  verify it. Try to be as accurate as you can.
• Always be able to return to the incident and
  gather the same basic information.
• Be Complete!

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IA Field Assessment Form

• Use the complete road or street name. Signs may
  not be available during the survey. Accurate maps
  should always be carried.
• Each sheet should be used for only one road. You
  may have multiple sheets for the surveyed road.
• On the top of the form be sure to use the
  numbering system and staple all sheets together.
• Under the address line, if you do not have the
  numerical number, be sure to draw a line through
  the field, indicating a structure. You may be
  able to fill this information in later.

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IA Field Assessment Form

• Be sure and mark on your map areas that are
  inaccessible to your assessment team. Someone
  will have to return and do the assessment at a
  later date.
• DO NOT include any out buildings, storage houses,
  sheds, fences, or automobiles. Assess only the
  structure in which someone lives.
• Total each sheet in the area provided at the
  bottom. Use a summary sheet to tally your
  information.
• List all team members and any comments from the
  survey.

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IA Field Assessment Form

• You as a team leader should always keep a copy of
  your work.
• Be sure to turn in the survey to whom you were
  told in the briefing before you started.
• Insist on doing a compete briefing of all
  documents upon completion of survey.

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IA Assessment Summary

• It is possible, on a very large scale event to
  have more than one IA Summary sheet. Establish a
  numbering system that facilitates your having one
  master total sheet.
• You should initial, date and time stamp each
  summary sheet you use.
• Have one person who gathers and works this issue.
  Be sure they are available during the duration of
  the survey. Refer all questions or issues to this
  individual.

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PNP/Business Field Assessment

• Establish a number for each PNP/Business Field
  Assessment you gather and input the data.
• This assessment can easily be done in conjunction
  with the IA assessment. But if you are dealing
  with large numbers of businesses then you should
  consider a separate assessment team handling just
  the PNP/Business Assessment.
• Be very careful and count all businesses and
  industries. If your community receives a visit by
  a joint PDA team, you must be able to identify
  all businesses and types damages received.
• Be sure the data is as complete as possible to
  include proper addresses.
• Have one person who gathers and works this issue.
  Be sure they are available during the federal
  assessment. Refer all questions and issues to
  this individual.

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Public Assistance Worksheet

• Worksheet is used as a tool to assist with PA
  assessment.
• Use separate sheets for debris, road system or
  public/government facilities.
• When counting cubic yards of debris, be sure that
  object counts are completely full. Tree count are
  those with full crowns.
• Have one person who is responsible for gathering
  this information from all reporting sources. All
  questions should be referred to this individual.

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Post Incident Report

• Be sure to always to include name and date of
  event, specified city or county, date/time and
  submitted by.
• As a general rule the form will be faxed to
  Georgia Emergency Management Agency. Guidance on
  this issue will come from the Regional
  Coordinator assigned to your region.
• The information presented on this form will
  determine the amount and kinds of assistance that
  the State of Georgia will provide or assistance
  they may seek from the federal level.
• Accurate and timely reporting can be the
  determining factor for your community. The lack
  of accurate and timely reporting may prevent you
  and others in the state from receiving
  assistance.

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Post Incident Report Continued

• When reporting percentages of damage, (or not in
  service), report on that which is not in service.
  If you put down 20, you are simply stating that
  20 of your workforce or equipment has been
  damaged or is out of service. If you are
  operating at 100 then you simply leave this
  field blank. This is your best estimate. It
  relates to a snapshot of your communitys ability
  to respond and recover.
• List any pending issues that you are dealing with
  or possible issues that may present themselves.
  Pending issues could include, POD operations,
  life safety such as rescue, failure of water and
  sewage plant, or need for long term shelters.
  These are only a few, but think in terms of
  weeks.

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Post Incident Report Continued

• Data should be as accurate as possible. The more
  data that is collected and the more times this
  report is submitted the data will become more and
  more accurate as it relates to the post incident
  events in your community.
• All information that pertains to this report must
  be handled by your local Emergency Management
  Agency. No other agency should submit this
  report.

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Summary

• PDA teams should be trained, equipped and ready
  to respond as soon as it is safe.
• PDA teams should participate in exercises to
  improve their abilities and verify their
  training.
• PDA should not be consider an exact science,
  sometimes you have to make a decision on best
  available information.

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Questions?