Disaster Assistance Made Easy

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Disaster Assistance Made Easy

• Individual Assistance
• Hazard Mitigation
• Fire Management Assistance Grant Program (FMAGP)
• Public Assistance

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Individual Assistance(IA)
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Individual Assistance Sequence of Delivery
Voluntary Agencies Emergency Food, Shelter,
Clothing, Medical Needs
Insurance (Homeowner, National Flood Insurance
Program) Applicants May Be Referred to any or all
of the below
Personal Property
FEMA/State Other Needs Assistance (ONA)
FEMA Housing Assistance
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FEMA Housing Assistance Not Income Dependent

• Can Receive Award in More than One Category
• Temporary Housing (Lodging Expenses, Rental
  Assistance Direct Mobile Homes / Trailers)
• Repairs (Up To 5,400)
• Replacement (Up to 10,900 towards a new home)
• Permanent Housing Construction

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Personal Property Income Dependent
FEMA Screens Applicants Income

• Eligible for SBA Loan
• Loan for Personal SBA Property
• Low interest loans for owners or renters for up
  to 40,000

• Not Eligible for SBA Loan
• FEMA/State Other Needs Assistance (ONA)
• Personal Property
• Transportation
• Moving Storage
• Group Flood Insurance

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FEMA/State Other Needs Assistance (ONA)

• Not Income Dependent
• Medical Expenses
• Dental Expenses
• Funeral Expenses
• Other Disaster Created Needs

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Individual Assistance Sequence of Delivery
Voluntary Agencies Emergency Food, Shelter,
Clothing, Medical Needs
Insurance (Homeowner, National Flood Insurance
Program)
Applicants May Be Referred to any or all of the
below
Personal Property
FEMA/State Other Needs Assistance (ONA)
FEMA Housing Assistance
Not Income Dependent
Income Dependent
Not Income Dependent
Can Receive Award in More than One Category

• Medical Expenses
• Dental Expenses
• Funeral Expenses
• Other Disaster Created Needs

FEMA Screens Applicants Income
1. Temporary Housing (Lodging Expenses, Rental
Assistance Direct Mobile Homes /
Trailers) 2. Repairs (Up To 5,400) 3. Replacement
(Up to 10,900 towards a new home) 4. Permanent
Housing Construction
Eligible for SBA Loan
Not Eligible for SBA Loan
If applicant has received the maximum amount or
the need is not covered under ONA, FEMA refers
the applicant to Voluntary Agency Liaison
FEMA/State Other Needs Assistance (ONA)
SBA Loan for Personal Property
Low interest loans for owners or renters for up
to 40,000

• Personal Property
• Transportation
• Moving Storage
• Group Flood Insurance

Further housing assistance beyond the scope of
FEMAs programs will be provided based on income
If applicant has received the maximum amount or
the need is not covered under ONA, FEMA refers
the applicant to Voluntary Agency Liaison
SBA Loan for Real Property Homeowner loans up to
200,000
Unmet Needs Voluntary Agencies to assist with
further Real Property needs if applicant is not
eligible for a loan
Maximum Individual and Household (IHP) Amount
is 28,200
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Hazard Mitigation
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Hazard Mitigation Grant Program (HMGP)

• Purpose Natural Hazard Mitigation Projects
• 44CFR Section 206.430-440
• Funding 15 of eligible Public Assistance (PA)
  amount under Presidential Disaster Proclamation
  (previously 7.5)
• Competitive (within the state of Idaho)
• Idaho usually requests program on statewide
  basis.
• Contact State Hazard Mitigation Officer for
  additional information (Dave Jackson)

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Hazard Mitigation Grant Program (HMGP)

• Purpose Natural Hazard Mitigation Projects
• 44CFR Section 206.430-440
• Funding 15 of eligible Public Assistance (PA)
  amount under Presidential Disaster Proclamation
  (previously 7.5)
• Competitive (within the state of Idaho)
• Idaho usually requests program on statewide
  basis.
• Contact State Hazard Mitigation Officer for
  additional information (Dave Jackson)

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Hazard Mitigation Grant Program (HMGP) Eligibility

• State and Local Governments.
• Private Non-profit organizations or organizations
  that own or operate a non-profit facility as
  defined in section 206.221e.
• Tribal Governments
• State can limit eligibility to impacted area
• Applicants must be covered by FEMA approved
  all-hazard mitigation plan as indicated in 44CFR
  section 201.6

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Fire Management Assistance Grant Program (FMAGP)
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• Used for the mitigation, management, and control
  of fires on publicly or privately owned forests
  or grasslands, which threaten such destruction as
  would constitute a major disaster
• 75/25 cost share between Federal and State
• Implemented on an expedited basis
• State must demonstrate total eligible costs for a
  declared fire (100k per fire) meet or exceed
  individual or cumulative fire cost threshold
  (500k state threshold)

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FMAGP Eligible Costs

• Field Camps
• Equipment use
• Repair and Replacement
• Tools
• Materials and Supplies
• Mobilization and Demobilization activities

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Public Assistance(PA)
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Public Assistance

• The Public Assistance Program provides Federal
  and State reimbursement assistance for the
  repair, replacement, or restoration of disaster
  damaged publicly owned and certain private
  non-profit facilities
• FEMA has implemented changes to the Program which
  involve streamlining the inspection/review
  process and providing a focus on customer service

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The Public Assistance Process
Disaster
Event
State
Funding
Declaration
Applicant
PDA
Applicant's
Briefing
Complete
Project
Worksheets
Submission
of
Kickoff
Request
Meeting
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ELIGIBILITY
Cost
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Eligibility

• Eligible APPLICANTS include
• State government agencies
• Local governments
• Indian Tribal governments
• Certain Private Nonprofit organizations
• Reference page 37 Public Assistance Policy Digest

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Eligibility

• Eligible FACILITY criteria
• be responsibility of eligible applicant
• be located in designated disaster area
• not under specific authority of another Federal
  agency
• be in active use at the time of the disaster
• Reference page 39 Public Assistance Policy Digest

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Eligibility

• Eligible COST criteria
• reasonable and necessary to accomplish work
• comply with Federal, State, local requirements
  for procurement
• reduced by all applicable credits (i.e.
  insurance, salvage)

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Types of Eligible Work

• Emergency Work
• Permanent Work

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Emergency Work

• Debris Removal

• Emergency Protective Measures

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Permanent Work

• Road and Bridge Systems
• Water Control Facilities
• Public Buildings/Equipment
• Public Utilities
• Other (Parks, Recreation)

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Special Considerations

• Are issues that must be reviewed before federal
  grant money can be obligated to repair or restore
  damaged facilities.
• These considerations include, but are not limited
  to, insurance, hazard mitigation, historic issues
  and environmental issues.

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Hazard Mitigation
for eligible Public Assistance Program damages
for damages within the community in general
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Hazard Mitigation Scenario
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Cost Criteria Large and Small

• Small projects 60,899 and below
• Large project 60,900 and above

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What Are The Timelines? Requesting Assistance

• Submit Request for Public Assistance within 30
  days of date of disaster designation
• Project information submitted within 60 days of
  Kickoff Meeting
• FEMA will take action on granting funds within 45
  days of receiving all information for that
  project
• Subgrantee may appeal FEMAs decision with 60
  days of notification of decision

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What Are The Timelines? Completing Work

• Debris removal ..6 months
• Emergency work6 months
• Permanent work18 months

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Application Forms

• Request for Public Assistance
• W-9
• State Vendor Enrollment Form-Idaho Electronic
  Payment Form (Electronic Funds Transfer
  Authorization)
• Designation of Applicant Agent

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Documentation

• Document everything!
• Existing systems may be sufficient
• Maintain records at least three years after
  closeout

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Types of Documentation

• Completed timesheets
• Purchase orders and invoices
• Contracts
• Equipment records
• Fringe benefit information

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Additional Resources

• Public Assistance Handbook FEMA 323
• Public Assistance Guide FEMA 322
• Public Assistance Policy Digest FEMA 321
• FEMA web page at www.fema.gov
• Section 406 of Stafford Act
• 44 Code of Federal Regulations
• Your Area Field Officer

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Idaho Bureau of Homeland SecurityContacts
Phone [phone], Fax [phone]

• Don Taylor, Disaster Recovery Manager, Public
  Assistance/FMAGP, dtaylor_at_bhs.idaho.gov
• Cherylyn Murphy, Individual Assistance Program
  Manager, cmurphy_at_bhs.idaho.gov
• David Jackson, Hazard Mitigation Program Manager,
  djackson_at_bhs.idaho.gov