Eagle Service Project Training

1
Eagle Service Project Training

• T453

2
Summary

• Timeline
• Highly recommend to start in 10th grade (dont
  wait).
• Proposal approval may take 2-6 months.
• Must finish so SMC can be completed before 18th
  birthday.
• Key requirements
• The project must offer significant help to
  religious institution, school, or his community
  (Beneficial organization).
• Need direct interface to the Beneficial
  Organization (not 2nd hand).
• Budget
• Typically a few hundred dollars
• Savings from work, garage sale, etc (effort
  based).
• Can not ask for donation, but can accept help.
• Fund raising needs special approval from council
  (dont do it unless for a big project).
• Demonstrate leadership
• The life scout needs to plan and develop the
  project mostly by himself.
• The project needs to have enough scope to show
  leadership.
• The life scout needs to lead enough people in the
  actual execution of the project.
• Typical scope 150-300 man.hour.

3
Why do it before 11th grade

• Class
• 2-5 AP classes/semester
• AP test preparation
• HW.
• SAT
• SAT I
• 2-3 SAT II subjects
• 6 month active requirement
• Doing EP is best way to keep troop engagement.
• Need to participate in PLC/troop meetings.
• Some camp outs.
• The key thing is to show your heart in your
  patrol, our troop, and our community.

4
What does it take to get approval?
5
Proposal signatures
6
(No Transcript)
7
Projects not suitable for Eagle projects.

• It cannot be a project for BSA.
• It cannot be routine labor or a job or service
  normally rendered such as maintenance.
• The service project may not be performed for a
  business or an individual.
• It is not of a commercial nature.
• It can not be a fund-raiser.

8
Funding sources

• Self funding with efforts
• Take jobs for fund is encouraged (do not need
  approval)
• Tutoring, car wash,
• Fund from personal or family/friends is ok.
• Getting fund by sale is good (Garage sale,
  donut/drink sale).
• Asking discount in the name of BSA is ok
  (HomeDepot, etc).
• Accept vs asking for donation
• The scout can not actively seek donations.
• Donations can be accepted when given voluntarily.
• Special form is required and needs to be approved
  by council for funding raising activities if a
  scout really wants to do so.

9
Key steps

• Develop ideas with potential B.O.
• Discuss w/ SM to get the idea approved.
• Detailed written plan/proposal
• Eagle project advisor reviewed.
• B.O. signature.
• Committee review and approval
• Minimum 10days notice.
• Project scope, feasibility, and safety.
• SM/Unit commissioner signatures.
• District Advancement review and approval.
• Scheduling and scout sign up (PLC).
• Material procurement and project execution.
• Write up final projects and get sign-offs

10
Step 1 develop ideas

• Be serious about the idea selection.
• Contact your local schools, parks and other
  non-profit organization for project worthy ideas.
  
• Develop the basic scope of the project.
• Get the BO approval for the project.
• Watch out if permits are needed.

11
Useful links

• Links to Eagle Leadership Service Project
  Resources
• Project Leadership Service Guide http//home.flash
  .net/smithrc/eagleprj.htm
• Project Leadership Service Guide
  http//www.cnjc-bsa.org/eagle/soar.pdf
• Requirement number 5 http//www.eaglescout.org/pro
  ject/project.html
• Selecting a project http//www.eaglescout.org/pr
  oject/select.html
• Scoutorama Project Ideas http//www.scoutorama.com
  /project/ 
• Another website for ideas  Buckskin project
  ideas 
• Some potential project benefitting organizations
• McClellan Ranch or other City of Cupertino Park
  parks_at_cupertino.org or [phone]
• Santa Clara County Parks Recreation
  http//www.sccgov.org/portal/site/parks/parkschp?p
  ath2Fv72FParks20and20Recreation2C20Departme
  nt20of2028DEP292FVolunteer20Opportunities
• San Jose Water District http//www.valleywater.org
  /Water/Watersheds_-_streams_and_floods/Taking_care
  _of_streams/Adopt_A_Creek/FAQs.shtm
• Trail Center http//www.trailcenter.org/volunteer.
  htm
• Midpeninsula Open Space District
  http//www.openspace.org/volunteer/volunteer.asp
• Henry Coe State Park http//www.coepark.org/volpro
  gram.html 
• Bay Area Ridge Trail http//www.ridgetrail.org/vol
  un.htm
• Hidden Villa (Los Altos Hills) http//www.hiddenvi
  lla.org/Assets/volunteers.htm 
• San Francisco Save the Bay http//www.savesfbay.o
  rg/
• South Bay Restoration http//www.southbayrestorati
  on.org/index.html 
• Eagle Leadership Service Project Workbook

12
Step 2 get SM approval on the idea

• Service
• The project has to benefit the BO directly and
  sifnificantly.
• Project scope
• Actual man.hour excluding planning.
• Leadership
• Are there enough contents to demonstrate
  leadership.

13
Step 3 detailed written plan

• Use the BSA eagle service project work book.
• Seek help from eagle project advisor (current or
  former ASMs/SM/CM leaders).
• Detailed planning
• Description with pictures to show projects in
  details.
• Real dimensions for construction projects with
  accuracy.
• Demonstrate the project is feasible without
  doubt.
• Materials/cost in table.
• Schedules with detailed work hours.
• Safety and transportation issues.
• Check that NO fund raising.

14
Our troop emphasis completing as much as possible
on the EP proposal before CM review.
15
(No Transcript)
16
(No Transcript)
17
Detailed drawings
18
Safety

• Two-deep adult leaderships with at least one
  youth protection trained
• Proximity to emergency services (scout should
  research and provide this information, but adults
  should be informed)
• Equipment and tools (in good working order
  knowledgeable safe use size or strength
  consideration?)
• Check the site for any special safety
  considerations (habitat for dangerous plants or
  animals? mosquitoes?
• Weather
• Adequate drinking water
• Protective Gear
• First aid kit

19
Step 4 CM review

• Proposal sent to SM for review 10 days in
  advance.
• SM sent the proposal to CM chairs to schedule CM
  review.
• CM approve, conditional approve or reject the
  proposal.

20
Step 5 SM/UC signoff

• Scout to revise his proposal to address concerns
  from the CM review.
• Get SM signoff.
• Get unit commissioner sign off.

21
Step 6 District approval

• Scout to send the final proposal to District to
  schedule a review.
• Get approval and address concerns.

22
Step 7 Scheduling

• Send approved proposal to SPL/troop historian/SM.
• Discuss the proposal in PLC or troop meeting.
• Schedule the project with BO and SPL.

23
Step 8 plan execution.

• Procure building materials/tools.
• Arrange scouts attendance and adult supervision
  (follow BSA rule for scouting event).
• Arrange food.
• Manage the project execution.

24
Step 9 Final report/signatures

• Write final report.
• Obtain signatures.
• Send the final report to various organizations
  (including troop historian).

25
Eagle advisor

• The Eagle Advisor's role is similar to that of an
  AIC, to guide the scout as best as he/she can in
  the preparation and execution of the EP.   
• Each scout should have an Eagle Advisor, who can
  be current or prior ASM or CM leaders.
• Scout needs to find his Eagle Advisor who has
  lots of interest in his project and be able to
  give good technical advice on ways to design and
  to effectively efficientlty accomplish the EP.
• Scout needs to work with his Eagle advisor to
  plan and manage the Eagle project, including
  arranging the adults for supervision.
• The Eagle Advisor should contact the SM if back
  up advisor is needed (example schedule conflicts
  or complicated EPs (gt3 days of work). that the
  Scout's
• Parent should not be advisor to his/her own son.
  They should be as familiar and knowledgeable of
  the EP as possible so that they can provide
  logistic support. The socut has to lead in the
  actual project.
• The Scoutmaster needs to be familiar and
  knowledgeable of the EP before he approves it, as
  it is his/her signature which is required on the
  EP Proposal Application, for the approval of the
  EP. 

26
Eagle Advisor (more)

• Be very clear in your communications
• Make sure that he is documenting your discussions
  and also keep notes for yourself.
• Provide feedback on the scope and details of the
  project
• Additional resources for the scout?
• Are there missing elements in the planning?
• Do the plans have enough detail?
• If the project will require building permits or
  approvals from your organization, you will at
  least need to inform the Scout, and may need to
  support or assist him in this process.
• Be the big eye that watches for issues such as
  safety.