Life to Eagle Scout Project Proposal and Related Procedures

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Life to Eagle Scout Project Proposal and Related
Procedures
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OR My Contract with the Community and Scouting
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• STEP ONE
• PLAN, DEVELOP AND GIVE LEADERSHIP TO OTHERS IN A
  SERVICE PROJECT HELPFUL TO ANY RELIGIOUS
  INSTITUTION, SCHOOL OR YOUR COMMUNITY

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Rules

• Milton District believes that a scouts project
  is his thought and his love and we will Endeavour
  to make it an approvable project
• SO LONG AS CERTAIN CRITERIA ARE MET

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CRITRERIA
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• 1) Must not create financial profit for a
  commercial entity or be of a commercial nature.
  Not solely for a business or individuals gain
• Example
• A Scout wants to build a gazebo with garden for a
  Nursing Home so the residents have a nice place
  to sit---That is OK but if the Nursing home plans
  to rent it out for weddings etc then it is not OK

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• 2) Not a Routine Labor project
• Example
• Organization wants help and gives the scout the
  plans, the check and says make it happen
• The scout must be a part of the planning and the
  fund raising.

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• 3) Not on Council property or part of a BSA
  Activity or Property
• Can not do Eagle Projects on the Scout Camps or
  Visitors Service Center.
• Remember this is a COMMUNITY SERVICE PROJECT So
  municipal parks are acceptable sites

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• 4) Not for a direct gain for the Scout Unit
• Building a Scout Hut or improving a Scout hut is
  not acceptable.
• Building a nature trail at your sponsoring
  organizations place that scouts as well as
  others may use is acceptable

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• 4) Must not be a fund raiser in itselfmust have
  a purpose for the fund raiser
• Example
• Buying a defibrillator is not acceptable, but
• buying a defibrillator and then teaching CPR
• classes to certify people in its use is
• allowable

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• 5) It can not be an extension of an existing
  Eagle project Nor can two prospective Eagle Scout
  candidates work on the same project

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The Key Requirement

• The Scout must show
• LEADERSHIP
• Think of the project as a Troop Project and the
  Eagle Scout as the SPL of the Project
• Not the Patrol Leader of the Project

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The Proposal

• The Eagle Scout Candidate must write a proposal
  of his service project
• The best way to determine if you have included
  enough information in the proposal write up is
• Is this proposal complete enough that another
  Scout would be able to use it to do your project
  from beginning to end exactly or better than you
  would do it without your being present!

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Use the Eagle Scout Workbook

• This workbook and a guide to the workbook is
  found on the Milton District Web Site
  www.miltonbsa.org
• Under programs headingthen under Advancement
  then under Eagles Nest
• There are many forms of the Eagle Scout
  BookletUSE ONLY THE ONE ON THE MILTON WEB SITE!!

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A BIG FIRST

• Before you let a scout start the Eagle Scout
  project write-up have him attend the Life to
  Eagle Seminar
• Same time and night as Eagle Board of Reviews

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THE WRITE UP
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GENERAL ISSUES

• Number all pages including attachments
• Put a header or footer on every page stating Joe
  Scout Eagle Project
• All attachments must be referenced to somewhere
  in the text.
• All attachments have a title and label
  (attachment or appendix A or 1 etc)
• Include a copy of your Life to Eagle Attendance
  certificate

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Cover page

• Remember to write complete addresses including
  city state and zip code
• Unit No. Include unit with number
• Troop 2000 not T2000 or 2000
• Unit advancement committee persons name Address
  Telephone No.
• This is the person all correspondence with
  Atlanta Council for Eagle Board of Reviews will
  occur

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Project Description

• Describe the project you plan to do.
• Key words here are brief description---dont care
  about history or past
• State WHAT NOT HOW you will do with a brief
  explanation

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What group will benefit from the project?

• Benefitting Organization Telephone No
• Name of religious institution, school or
  community
• Street Address City State Zip code
• Basically who is your sponsor or
• Who are you Helping?

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My Project will be of benefit to the group
because

• WhyBUT Briefly
• Dont fill with Jibber Jabber!!
• If necessary might want to include a brief
  description of organization if needs explaining
• For example working at your church is obvious but
  saying working at the Drake house Few might know
  what type of charity the Drake house is

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The project concept was discussed with the
following representative of the group that will
benefit from the project.

• This concept was discussed with my unit leader
  on Date
• Representatives Name Date of Meeting
• Representatives Title Phone No.
• This is the person who is signing your project
  and will be agreeing that you completed your
  project.
• THIS MUST BE FILLED OUT BEFORE SUBMITTING TO
  DISTICT

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Project Details
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Present Condition

• What is the present condition. Why is your
  project necessary
• PICTURES are worth a thousand words
• Use pictures when ever possible and reference to
  them

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Plans / Drawings / Designs

• This is architectural type drawings or schematics
  or diagrams.
• Not written step by step plans
• Need to visualize what you want to accomplish and
  how (if building a bench include schematics and
  instructions---if taken from a book or internet
  source needs to be referenced properly
• Each Drawing/Diagram should have a Title and
  Attachment Letter (B or 2 etc, Bench
  Construction Diagram, B3 etc.) and be referenced
  in this section
• Include a diagram of what the finished
  product/project should look like if appropriate.
  Landscaping or benches this is possible,
  collections or blood drives this is not possible.
• Any zoning or legal writings, specific
  specifications by community pertaining to your
  project

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Materials

• Materials are used and can not be reused e.g.
  wood, nails, paint, stain concrete etc.

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• Be specific what exactly are you buying. Each
  item should have the proper dimensions (Inches,
  feet liquids- quart, gallons (shrubs) 5 gal or
  10 gal, etc.
• Screws or nails dont say 1 say 1 box of 8
  screws or on materials list Instead state 8
  Screws ____ box(es) of 100
• Dont say plants but specifically what plants
  (proper or common names)
• Lumber specific wood size (2x6 etc) treated or
  untreated
• Cement or Sand. Dont say 5 bags instead state 5
  20lb bags of Sand etc.
• Paint or stainDont say 2 cans it is 2 one
  gallon cans etc.

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• Material Provided By Needed Cost Cost
• Sub total___________
• (dont forget tax)
• Provided by---where are these materials coming
  from. Home Depot, a specialty store.
• If you are donating an item put your or your
  familys name and in parenthesis (donated) and
  the cost of the donated itemAnother scout might
  not get that item donated. Dont say donated by
  me.

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Supplies

• The extras for example paper for diagramming,
  pencils, car wash soap, paper clips, rope,
  sandpaper, paper cups, trash bags, nylon strings
  or spray paint for marking areas, buckets etc.
  Can fall in here
• If supplying bottled water instead of Cooler of
  water for drinking.
• Include items needed as part of fund raising.
• Lunch

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• Provided By Needed Cost Cost
• Sub total___________
• (dont forget tax)
• Same as Materials

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Tools

• What tools to you need, include all, mops brooms,
  shovels, saws, paint brushes, files, sanders,
  etc.
• Safety goggles, work gloves can go here or under
  supplies if you are supplying
• First Aid kit
• Cell Phone
• Water Cooler for drinking

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• Tool Provided By Total Needed
• Sub total_________
• Total cost of project_______
• (dont forget tax)
• Include cost of donated items because some one
  else might not be so lucky to get them donated
  Dont need to price donated or borrowed
  toolsassumed everyone can borrow tools except
  special power tools that will need to be rented
  like a jackhammer, chain saw, wood splitter,
  cement mixer etc
• Rented tools costs needs to be included here

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Step-by-step instructions

• Very specific so anybody can build it equal or
  better than you-- just by reading your project
  proposal.

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First Step

• First step is usually fundraising
• You might briefly state your fundraising but
  refer to fundraising section where Financial
  Discussion belongs

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Second Step

• Procure materials, supplies and tools
• How and who

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Model Airplane Approach

• When you build a model airplane are the
  instructions one sheet a paper with a bunch of
  steps
• OR
• Is there some instructions with a diagram
  specific to those instructions and then some more
  instructions with a diagram specific to those
  instructions

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Lets Build a Cello Rack
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Which would be easier to follow
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This
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• Assembly
• Use diagrams 4 and 3.
• Constructing the cello rack
• Use the drawn instructions at the beginning of
  the step-by-step instructions for where to drill
  holes and put screws.
• Gather materials.
• Five 6x 12
• Three 6x 72
• One plywood 6x 72
• Two 6x 36
• Two small plywood sides
• Place two (2) 6x 72 parallel to each other
• Place one (1) 6x 12 in between on each side of
  the two boards. Mark and drill holes using the
  hand drill screw boards in place one side at a
  time. Use the metal angle to keep the boards at
  right angles. This should create a rectangle.
• Measure and mark the places for the three
  remaining 6x 12 boards to be placed. They
  should be placed 15.5 apart. Mark, drill holes,
  and screw.
• Hold in place two (2) 6x 36 and mark and drill
  holes on one side of each board. Hold the ends
  of the two boards vertical to the ends of the
  base structure already built. Check to be sure it
  is level and screw together.
• Hold in place the 6x 72 and mark and drill
  holes on both ends. Hold behind and
  perpendicular to the two 6x 36 boards, check to
  make sure that the boards are at right angles
  with a metal angle and screw into place.
• Hold in place one (1) small plywood side and mark
  and drill holes. Be careful not to line holes up
  with any existing screws. Make sure the plywood
  side is flush with the rack and screw in place.
• Repeat step G for the other side.
• Hold in place the plywood 6x 72 and mark and
  drill holes on the straight side. Make sure that
  the holes only line up with the 6x 72 board.
  Hold the plywood in place and screw in place.

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OR THIS
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• Cutting Wood
• On the 48x 96 ply wood measure and cut five (4)
  major sections using diagram 1
• 6x 96
• 6x 96
• 36x 36
• 36x 60
• Put one (1) 6x 96 aside
• On the other 6x 96 measure 72 and cut. Put
  the 6x 72 aside and discard the 6x 24
• On the 36x 36, measure and cut it into two (2)
  18x 36 sections
• Using diagram 4, measure 2 on the 18 side and
  6 on the opposite 36 side. Using the chalk
  line, connect the two measurements making a 34
  long diagonal line and cut.
• Repeat step D on the other 18x 36
• On the 36x 60 using the chalk line divide it
  diagonally and cut. This should create two (2)
  36x 60x 70 right triangles.
• Using diagram 5 and measure the triangle into
  five sides. Look at diagram 1 for the positions
  of each measurement. From the right angle
  measure 30 and 54. From the 54 mark measure
  2 across using the metal 90-degree angle. From
  the 30 mark measure 6 across using the metal
  90-degree angle. Using the chalk line, connect
  the 2 and the 6 mark. Once all measurements
  are checked with diagram 1 and 5, cut.
• Repeat step G on the other triangle.
• After all of these steps are completed there
  should be a 6x 96 , 6x 72 , two cello
  sides, and two bass sides.

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• Using diagram 2 measure and cut the 2x 6x 8ft
  lumber.
• Board 1 measure two (2) 36 sections and one (1)
  24 section and cut.
• Board 2 measure one (1) 72 section and cut.
  Save the 24 section.
• Board 3 measure one (1) 72 section and cut.
  Save the 24 section.
• Board 4 measure one (1) 72 section and cut.
  Save the 24 section.
• Board 5 measure five (5) 12 sections and one
  (1) 24 section and cut. Discard extra board.
• Board 6 measure one (1) 54 and cut. Discard
  extra board.
• Board 7 measure one (1) 54 and cut. Discard
  extra board.
• Boards 8, 9, 10 make no cuts.

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• Using diagram 3, on one side of the 6x 72
  plywood, measure and cut.
• From end point R measure 8.25
• Using the metal angle, measure down 3, over 3,
  and up 3. This should create a 3x 3 square.
• From point R measure 25.75
• Using the metal angle, measure down 3, over 3,
  and up 3. This should create a 3x 3 square.
• From point R measure 43.25
• Using the metal angle, measure down 3, over 3,
  and up 3. This should create a 3x 3 square.
• From point R measure 60.75
• Using the metal angle, measure down 3, over 3,
  and up 3. This should create a 3x 3 square.
• Cut all four (4) of the 3x 3 squares out.
• Using diagram 3, on one side of the 6x 96
  plywood, measure and cut.
• From end point R measure 11.25
• Using the metal angle, measure down 3, over 3,
  and up 3. This should create a 3x 3 square.
• From point R measure 34.75
• Using the metal angle, measure down 3, over 3,
  and up 3. This should create a 3x 3 square.
• From point R measure 58.25
• Using the metal angle, measure down 3, over 3,
  and up 3. This should create a 3x 3 square.
• From point R measure 81.75
• Using the metal angle, measure down 3, over 3,
  and up 3. This should create a 3x 3 square.

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• Assembly
• Use diagrams 4 and 3.
• Constructing the cello rack
• Use the drawn instructions at the beginning of
  the step-by-step instructions for where to drill
  holes and put screws.
• Gather materials.
• Five 6x 12
• Three 6x 72
• One plywood 6x 72
• Two 6x 36
• Two small plywood sides
• Place two (2) 6x 72 parallel to each other
• Place one (1) 6x 12 in between on each side of
  the two boards. Mark and drill holes using the
  hand drill screw boards in place one side at a
  time. Use the metal angle to keep the boards at
  right angles. This should create a rectangle.
• Measure and mark the places for the three
  remaining 6x 12 boards to be placed. They
  should be placed 15.5 apart. Mark, drill holes,
  and screw.
• Hold in place two (2) 6x 36 and mark and drill
  holes on one side of each board. Hold the ends
  of the two boards vertical to the ends of the
  base structure already built. Check to be sure it
  is level and screw together.
• Hold in place the 6x 72 and mark and drill
  holes on both ends. Hold behind and
  perpendicular to the two 6x 36 boards, check to
  make sure that the boards are at right angles
  with a metal angle and screw into place.
• Hold in place one (1) small plywood side and mark
  and drill holes. Be careful not to line holes up
  with any existing screws. Make sure the plywood
  side is flush with the rack and screw in place.
• Repeat step G for the other side.
• Hold in place the plywood 6x 72 and mark and
  drill holes on the straight side. Make sure that
  the holes only line up with the 6x 72 board.
  Hold the plywood in place and screw in place.

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• Thus the advantage of detailed instructions with
  diagrams

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Obvious pit falls

• Include what it should look like when finished
• Diagrams showing the location that objects will
  be located at when finished
• Finishing---sanding, painting, sealing
• Anchoring or securing or cementing
• If power tools used make sure to CLEARLY state,
  who measures the item, who marks the item and who
  operates the power tool

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• Dont forget set up
• Dont forget orient crew leaders
• Dont Forget cleanup

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Financial Plan

• You have the total cost from materials, Supplies,
  Tools---now how do you finance it.

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First things first

• Need to show on the proposal the finances
• First part should be the following
• Cost of materials/supplies/tools ________
• Value of donated items (minus) ________
• Amount needing to be fund raised______
• (dont forget tax)
• Its a good idea to have extra money for
  unforeseen issues that will arise.

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• Dont forget many fund raising adventures have a
  cost to them (materials, supplies and sometimes
  tools) and that needs to be included in the
  proposal cost statements

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Next How will you secure funding
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• 1) Ask the sponsoring organization for funding
• Wear your uniform make an appointment
• Best to bring a letter requesting money (list
  amount and or specific item donations), a copy of
  your proposal, a presentation material, a copy of
  the Unit (via Sponsoring Organization) IRS 401
  (c)

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• 2) Do a fund raiser
• Examples Car Wash (when no draught)
• Bowlathon, dinner, yard service, baby sitting
  service, garage sale, sell candy bars, movie
  night, Vacuum out, Concert
• Skys the limit on imagination
• NO RAFFLES, BINGO, Gambling

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• 3) You can solicit funds from the community, by
  personnel requests either by a table at the
  Church, School, Grocery Store etc
• Door to door in the community
• Letter writing campaign

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• If you write letters to send out requesting
  donations, copies must be in your proposal,
  referenced to in the text and placed in the
  proposal as an attachment with a title and Label
  (e.g. attachment L fund raising letter)

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You must show where your funding is coming from

• If it is one source then state that source. If
  this source has nothing to do with the project
  then an explanation as to why they are donating
  is required
• If it is from multiple sources than a ledger or
  statement of donations needs to be included IN
  THE PROPOSAL
• NOTE The Ledger must be FILLED OUT COMPLETELY
  and included in the final report.

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Ledger
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• Who keeps the ledger?
• Rather than I do---
• Project treasurer best person

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Checks

• Who do checks get made out to
• Eagle Scout
• Eagle Scout Family
• Unit
• Sponsor of Unit.
• Separate Fund

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• Dont forget to use the users of the project as a
  source of contribution letters rather than
  hitting up the troop or your neighbors
• Fixing a playschool playground the parents whose
  children are a better source of revenue than your
  troop or neighbors who dont care about this
  particular Pre-School

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Receipts

• Many donor would like a receipt for taxes.
• Include a copy as an attachment with proposal

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Who cant donate

• Funds from illegal activities, including gambling
  or BINGO
• Funds from alcohol, smoking or drugs
• Organizations that run against the principles of
  scouting are not good sources, e.g. Loveshack

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Family Donations

• It was decided by the Milton District Advancement
  Committee that Scouts and their families (any
  relation from parent to 53rd removed cousin)
• may contribute up to 25 of the total gross cost
  of the project.

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• Baby sitting or lawn service other earned money
  by the eagle scout candidate can only be used in
  the family 25 limit rule
• However if the scout creates a service that uses
  other workers (Lawn service or babysitting
  service) where the money earned goes toward an
  eagle project rather than paying the workers any
  of this money may be used no limit.

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• It is acceptable for you or your family to pay
  for snacks, lunch or refreshments or bottled
  water, under the scout is courteous rule, in
  addition to the 25 rule

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What is plan B

• What do you do if your fundraising idea is not
  good enough to fund the project.
• Do you have another idea or do you keep doing
  this fund raiser until you have enough

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Overage

• What do you do with excess monies?
• Usually you give it to the sponsor you are
  helping.
• If it is another organization explain why? Why
  the organization you are helping is not good
  enough for the extra money
• Make sure sources of income know that extra
  money goes to a different place than the project
  recipient.

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Schedule

• How much time will you need to complete this
  project?
• Dont just say 104 hours or 3 days
• Need to know how many hours per day and how many
  days

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Choice one

• Fundraising Day 1 9am to noon
• Pre Work Day 1 6pm to 8pm
• Work Day 1 9am to noon
• Measure, cut and sort wood into kits
• Work Day two 830am to 500pm with 30 minute
  lunch break build all 6 benches
• Work Day 2 830am to 500pm with 30 minute
  lunch break transport and install benches
• If needed Work Day 3 830am to 500pm with 30
  minute lunch break

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Choice Two

• Fundraising Day 1 9am to noon
• Pre Work Day 1 6pm to 8pm
• Work Day one 800 am to 900 am Quartermasters
  prepare work site
• 900am to 915am Orient the crews
• 915am to noon Scouts measure wood, adults cut
  wood, quartermasters sort wood into kits

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• Work day 2
• 800am to 900 am Quartermaters prepare work site
• 900 to 915 Orient Crew Leaders
• 915 to noon assemble benches
• Noon to 1230 Lunch
• 1230 to 400pm finish benches
• 400-500 Cleanup

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• Work Day Three
• 800am 830 am Quartermaster load up truck and
  deliver benches and tools to work site
• 900- 930 am Quartermasters unload truck and set
  up work site
• 930 am to 945 am Orient team leaders
• 1000 to 1200 Cement Benches in place
• 1200-1230 Lunch
• 1230-430 Finish cementing benches
• 430-530 Clean up

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• Work Day Four (if needed)
• 8am to 5pm or finish
• Finish any part not completed in previous work
  days

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I dont want or need an hourly clock report

• 800-900 set up
• 900-930 orient team leaders
• 930-1000 build base of benches 1-3
• 1000-1100 build seats of benches 1-3
• 1100-1200 build backs of benches 1-3
• 1200- 1230 Lunch
• 1230-130 build base of benches 4-6
• 130-230 build seats of benches 4-6
• 230-330 build backs of benches 4-6
• 330-430 Stain all 6 benches
• 430-530 Clean up

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It is better to be ahead of schedule than to
explain why you were behind on schedule

• Remember to include extra days if necessary to
  finish the project. If you think you will need
  only 1 day of fundraising and 2 work days
  schedule for 2 fund raising days and 3 work days.
  This way if you need the extra time you are not
  behind on the schedule and then need to explain
  it as a variance to your project (end of project
  descriptions).
• Also this allows for inclimate weather.

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Written/Printed Information

• List each Attachment by Letter and Title
• A Before Photos
• B1 Project Site Plan
• B2 Bench Construction Drawing
• Etc. Dont forget Sign-in, Sign-out Sheet For
  Record Keeping, fund raising flyers, maps,
  Letters soliciting funds, articles advertising in
  newspaper etc.

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Helpers / Workers

• Who are you leading, How are you getting these
  volunteers and How are you leading them

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What is your source of volunteers

• Any one can help you!
• Can be but not exclusive to Scouts
• Neighbors
• Family
• Church members
• Friends
• Male or Female
• Youth and Adults

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How are you soliciting for volunteers

• Announcement at troop meeting
• Volunteer sign up sheet (sample as attachment)
• Flyer (sample as attachment)
• Email (sample as attachment)
• Announcement at school
• Poster at church (sample as attachment)

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How are you organizing or leadingHow are you
showing leadership

• List teams and their functions
• Who leads these teams
• For example the team leader of fundraising crew
  might be the project treasurer
• Or leader of the Quartermaster crew might be the
  Quartermaster

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Numbers

• How many Youth will you require
• Per crew
• Per day
• Per Project
• How many Adults will you require
• Per crew
• Per day
• Per Project

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Example

• The following crews will be used for the project
• Fundraising Crew Lead by the Treasurer
• Will consist of 4 youth and two adults
• This crew will man a table outside the church
  during Sunday services with a poster display of
  the project. They will accept all donations and
  answer questions about the project
• All donations greater than 20.00 will be logged
  on the ledger sheet by the Treasurer
• The Treasurer will turn all money in to the Troop
  Treasurer

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• Quartermaster Patrol
• Will consist of 4 youth and 2 adults
• Will be lead by the quartermaster and their
  responsibilities will be to purchase all
  materials, Supplies and tools
• Make sure all donated supplies are at the work
  site
• Make sure all borrowed tools are at the work site
• The work site is set up and ready for the work
  crews
• Sort the materials into kits for the work crews
• Make sure all borrowed tools are returned to
  their owner in equal or better shape than they
  were borrowed
• Help in transporting materials to works sites

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NOTE

• Almost every project needs a QUARTERMASTER!

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• Measuring patrol
• Will consist of 4 youth
• Will measure wood and make marks for
  cutting/drilling patrol
• Cutting/drilling patrol
• Will consist of 2 adults
• Will cut and drill wood based on measurements
  from measuring patrol

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• Assembly patrols2 patrols
• Will consist of 4 youth per patrol with an
  assigned crew leader
• Will assemble benches
• (each patrol will assemble 3 of 6 benches)
• Securing patrol 2 patrols
• 3 youth per patrol with one of the youth being
  an older scout
• Will dig the holes and cement the benches in
  place

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• So how may youth and adult will you need each day
  and total for the project?

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Tracking Volunteers

• How will you keep track of the time people
  volunteer for your project
• Log sheet for volunteers with sign in and sign
  out time Include as an attachment
• Use this attachment in final writeup

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Adult Supervision

• Minimum of two adults AT ALL TIMES
• At least ONE of the adults MUST be Youth
  Protection Trained.

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Adult Leaders?

• You do not have to have adult leaders.
• In fact if you state you will have adult leaders
  and one of them can not attend the project
  because of work or illness you need to find
  another leader or you must explain a variance in
  the final write up. With that in mind state two
  adults and if you happen to get leaders to
  volunteer all the better for you.

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Named Ones

• If you name a specific individual will attend
  then that person needs to attend. If they can
  not due to illness or work you either have to
  postpone your project or do the project but the
  project now has a variance that needs to be
  explained in the final write-up

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KEEP IT SIMPLE!

• Just state
• There will always be at least two adults present
  at all times during the project
• At least one of these adults will be BSA Youth
  Protection Trained

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Work Site

• List all sites the project will take place at
• Work houses, project sites, fund raising sites

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Properly list the Places

• Work site 1
• Kopel Residence (not my house)
• 5315 Skidaway Drive Alpharetta GA 30022
• Make reference to map(s)
• Work Site 2
• ETC.

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Key

• Do not use specific written directions from a
  specific place.
• Think of it this way
• If some one from National BSA was coming to see
  this project will these maps be enough (with a
  general Atlanta area map) to find the site.

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• CAN YOU FIND THE WORK PLACE?

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Aerials dont work well for worksite Location
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This one?

• Too Much Zoom

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This one?

• Not zoomed enough

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This works well
104

• Remember map of site or campus showing where the
  project is taking place on that site or campus

105
Aerials work great for at the worksite
106
Transportation

• Best way to state it---and you may plagiarize
  this line
• For all helpers under the age of eighteen,
  transportation to and from the work sites will be
  the responsibility of the Scouts, or helpers
  (if not a scout) parent or guardian or as
  arranged by his/her parent or guardian. All
  volunteers over the age of 18 will be responsible
  for their own transportation

107
Material Transport

• How are materials or project parts going to be
  transported to the work sites
• Truck, Suburban, Mini Van, 20 cars, Trailer
  etc
• Sherpas and pack mules are acceptable

108
Tour Permit

• Is required anytime car pooling is utilized in
  any form
• Include tour permit with information filled
  outwhere you are going, CPR adult?
• Top and bottom parts filled out.
• Tour leader

109
Safety

• EVERY PROJECT REQUIRES
• First aid kit
• Cell Phone
• Knowledge of where the closest hospital is in the
  event of an emergency
• Might not use tools that maim but there is a
  risk of heart attacks, objects in the eye or
  stupid Boy Tricks like throwing rocks and hitting
  another person

110
Map from Worksite to Hospital

• Emory Johns Creek Hospital 770-454-20066325
  West Johns Crossing, Duluth, GA 30097

111
Directions to Hospital

• Emory Johns Creek Hospital 770-454-20066325
  West Johns Crossing, Duluth, GA 30097
• Directions
• 1Start out going SOUTHEAST on SKIDAWAY DR toward
  SKIDAWAY CT.0.3 miles
• 2Turn LEFT onto STATE BRIDGE RD.1.1 miles
• 3Turn LEFT onto MEDLOCK BRIDGE RD / GA-141 N /
  PEACHTREE PKWY.3.5 miles
• 4Turn SLIGHT LEFT onto W JOHNS XING.0.3 miles
  5Turn LEFT.lt0.1 miles 6End at Emory Johns Creek
  Hospital 6325 West Johns Crossing, Duluth, GA
  30097, US

112
Power Tools

• Only Scouts over the age of 16 or Adults may
  operate power tools.
• Power tools are defined as tools that can maim,
  e.g. electric (plug in or battery) saws, drills,
  chain saws, bobcats, augers etc Battery operated
  Electric Screw drivers or sanders are acceptable
  for any scout to use.
• Only Adults may operate log splitters or chain
  saws
• All operators of power tools MUST wear eye
  protection and gloves whether it is battery
  operated or plug in.
• If you are cutting wood Basic Totin Chit rules
  applyYou need a saw yard or safe saw area that
  is not trafficked or entered by volunteers.

113
Goggles, Masks and Gloves Are masks needed?

• Power tools masks optional unless power sprayer
• Sanding mask
• Spraying sealant, Painting mask when spraying or
  spray painting
• Is special equipment necessary for protection
  (rubber or neoprene gloves when chemicals (weed
  Killer) are used? Be aware of hazards, and how to
  deal with them. For example, if the chemicals are
  deemed hazardous, only adults should use them to
  spray weeds, etc. and the adults should wear
  breathing protection, skin protection, etc.

114
Other Safety Issues

• If Special Equipment is used a lecture in safe
  use of the equipment is necessary
• Are the scouts going door to door collecting
  items---BUDDY System used
• Any other safety features required
• Car wash or Vacuum outorange vests for traffic
  control

115
OTHER

• A Tour permit will be required
• If the activity is deemed to have a degree of
  danger to it (e.g. canoeing to the site, SCUBA
  Diving, other water related events, rock climbing
  to get to site, Bulldozers used etc.) as
  determined by the District Advancement Chairman
• Car pooling is used

116
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117
Signature Page

• THIS NEEDS TO BE SIGNED BEFORE SUBMITTED TO
  DISTRICT
• You need to send a copy of the signatures with
  your proposal submission
• OR
• The Eagle Advisor states in the Email
  transmission that the signatures have been
  obtained and are on file.

118

• Approval Signatures for Project Plan
• Project plans were reviewed and approved by
• ____________________________ ___________
  
  
  
• Religious institution, school, Date
• or community representative
• ____________________ __________
• Scoutmaster/Coach/Advisor Date
• _____________________
  __________
• Unit Committee member Date
• ______________________ ____________
• Council or district advancement
  Date
• committee member

119
NOTE

• A scout MAY NOT START his project until it has
  been approved by the District Advancement
  Chairman
• To speed scouts along we have two forms of
  approval

120
Conditional Approval

• This means the project is sound and will be
  approved with some corrections.
• Usually this is granted electronically and the
  scout will need to obtain the District
  Advancement Chairmans signature
• There also might be minor corrections the scout
  will need to address before signature is given.

121

• Since the project is sound we allow the scout to
  start fundraising and purchasing materials
  however he MAY NOT START the actual physical part
  of the project until
• The District Advancement Chairmans Signature is
  obtained

122
Approved

• Once the District Advancement Chairmans
  signature is obtained the project may proceed as
  described

123
Attachments
124
Ledger for funds Attachment -1
125
Receipt Attachment 2

• Donation Receipt Date Thank you for your
  donation in the amount of _________________for
  Joe Scouts Eagle Project to supply Christmas
  Stockings to the children supported by the
  Childrens Restoration Network.

126
IRS Form 501 (c) Attachment 3
127
Volunteer sign up sheetAttachment - 4
128
Volunteer Hours Attachment- 5
129
Letter for DonationsAttachment 6

• Attachment D Letter for money donations
• Dear First Last Name,
• I hope your year is going great. I have been
  extremely busy preparing my Eagle project. To
  achieve the rank of Eagle Scout, which is the
  highest rank in Boy Scouts, you must earn
  twenty-one or more merit badges, along with other
  difficult and challenging achievements. Although
  these achievements are very important for the
  rank of Eagle Scout, the dominant and most
  important qualification is to carry out a project
  worthy enough to be considered an Eagle project.
  My project will consist of building three high
  quality benches for my school, Providence
  Christian Academy. They would be placed on the
  walkway next to the Green an area between the
  High School and Elementary buildings, and would
  serve a practical purpose for students and staff.
  Also they would serve to add curb appeal for the
  school. The benches will be made from wrought
  iron, and the brick planters will act as legs.
• Part of the Eagle project is raising enough
  money to build your project. The money raised
  will be used for the following materials brick,
  sand, block, mortar, rebar, and concrete, along
  with the custom built wrought iron benches. Money
  will also be needed to pay for the masons who
  will assist me in the building of the benches. If
  you would like to help me accomplish my Eagle
  Scout project and reach the highly distinguished
  rank of Eagle, you may donate money at this time.
  Any donation would be much appreciated. Checks
  can be made payable to Troop 143 Alex Allisons
  Eagle Project, and they are tax deductible. I
  hope you will be pleased with the outcome of my
  Eagle project, and I thank you for the part your
  family plays in my Eagle Scout project.
• Sincerely,
• Joe Scout Eagle Scout Candidate Troop 1

130
Flyer to Solicit VolunteerAttachment 7

• Help Needed!!!

My name is Scott Fraser I am currently a life
scout working on my eagle project. My project is
to replace old benches in Azalea Park located in
Roswell with new benches that I need help
building. I can use all the help that I can get
so if you can please stop by to help me out that
would be much appreciated. Dates X, XX- X,
XX Who anyone that can help What help me with
building benches for my eagle project Where at
azalea park located in Roswell When this coming
weekend If you have any questions about what
time to come and how to get to the park please
contact me at 404-840-6711
131
Final Write-Up
132
Carrying Out the Project

• Hours I Spent Working on the Project
• Keep a notebook in your pocket---log every call,
  every letter, every second you spend on the
  project---the time will add up
• Keep a Log or sign up sheet for volunteers
• You the one you used in the proposal

133

• Include completed Volunteers time sheet (sign in
  sign out sheet)The one you used in the proposal.
• Include a log sheet of your time spent on the
  project.
• Your time begins when the project is accepted
  any work after that counts toward the project
  total

134
Fill out the numbers

• Hours I spent Planning the project
• Carrying out the project
• Total hours I spent working on the Project
• Hours Spent by Scouts, Venturers, or Other
  Individuals
• Working on the Project
• Total number of hours peers worked on the project
  
• Grand total hours spent by me and other youth on
  the project.
• Total hours spent by Adults to complete the
  project

135
Materials Required to Complete the Project

• Can state same as what was planned however the
  following materials needed to be added--- Include
  specifics on what was added and the extra cost.
• Or
• Can submit a whole new list with prices

136
Financial

• List all donations, Who donated and What amount
  they donated.
• Have the completed financial ledger sheet
• Use the ledger sheet you had in the proposal

137
Changes

• This is a most important section and the
  one that is most heavily reviewed
• List all changes from the plan including extra
  materials and how extra cost was covered
• Include changes in planned schedule and how it
  was worked out
• Any other road blocks---what did you do to
  handle the situation?

138
After Photographs

• EXTREMELY IMPORTANT
• Cant judge the project unless can visualize
  what was accomplished

139
Approvals for Completed Project

• Start Date of Project ____ Completion date of
  Project ____
• This project was started and has been completed
  since I received the
• Life Scout rank, and is respectfully submitted
  for consideration
• __________________________ ________________
• Applicants Signature Date
• The project was planned, developed, and carried
  out by the candidate
• ___________________________ _________________
• Signature of Scoutmaster/Coach/Advisor Date
  
• ___________________________
  _________________
• Signature of representative of Date
• religious institution, school, or community

140
Statement of Ambitions and Life Purpose

• You do not need to fill this out when you are
  submitting your project for District Approval.
  Only need this when you finish your project and
  are submitting for your Board of Review.

141
Letters of Recommendation

• Do not need while working on Eagle Project
• Do not need them when submitting an Application
  to Council for a Board of Review
• MUST HAVE ALL LETTERS OF RECOMMENDATION BY BOARD
  OF REVIEW NIGHT No exceptions

142
Board of Review Rules

• A scout may sit for a Board of Review after his
  18th Birthday so long as all of the application
  and project is signed prior to him becoming 18

143

• A Scout must sit for the Board of review no
  longer than 90 days after his 18th Birthday
• If it is greater than 90 days he must petition
  the Council Advancement Chairman and explain the
  delay

144

• If it is past 6 months the scout must petition
  National BSA and explain the delay. National
  will then decide whether the scout may sit for a
  Board of Review.

145
GOOD LUCK

• May the Force be with You!