Life to Eagle Scout Project Proposal and Related Procedures

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Life to Eagle Scout Project Proposal and Related Procedures

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Title: Life to Eagle Scout Project Proposal and Related Procedures

1
Life to Eagle Scout Project Proposal and Related
Procedures
2
OR My Contract with the Community and Scouting
3

STEP ONE
PLAN, DEVELOP AND GIVE LEADERSHIP TO OTHERS IN A
SERVICE PROJECT HELPFUL TO ANY RELIGIOUS
INSTITUTION, SCHOOL OR YOUR COMMUNITY

4
Rules

Milton District believes that a scouts project
is his thought and his love and we will Endeavour
to make it an approvable project
SO LONG AS CERTAIN CRITERIA ARE MET

5
CRITRERIA
6

1) Must not create financial profit for a
commercial entity or be of a commercial nature.
Not solely for a business or individuals gain
Example
A Scout wants to build a gazebo with garden for
a Nursing Home so the residents have a nice place
to sit---That is OK but if the Nursing home plans
to rent it out for weddings etc then it is not OK

An Eagle Scout Project may not be performed for
a business
Note there is no distinction of profit vs.
nonprofit
As in doing the work for the business
Or doing something the business should be doing

2) Not a Routine Labor project
Example
Organization wants help and gives the scout the
plans, the check and says make it happen
Or Scout does routine custodian work fixing
broken items
The scout must be a part of the planning and the
fund raising.

3) Not on Council property or part of a BSA
Activity or Property
Can not do Eagle Projects on the Scout Camps or
Visitors Service Center.
Remember this is a COMMUNITY SERVICE PROJECT So
municipal parks are acceptable sites

4) Not for a direct gain for the Scout Unit
Building a Scout Hut or improving a Scout hut is
not acceptable.
Building a nature trail at your sponsoring
organizations place that scouts as well as
others may use is acceptable

4) Must not be a fund raiser in itselfmust have
a purpose for the fund raiser
Example
Buying a defibrillator is not acceptable, but
buying a defibrillator and then teaching CPR
classes to certify people in its use is
allowable

5) It can not be an extension of an existing
Eagle project Nor can two prospective Eagle Scout
candidates work on the same project

13
The Key Requirement

The Scout must show
LEADERSHIP
Think of the project as a Troop Project and the
Eagle Scout as the SPL of the Project
Not the Patrol Leader of the Project

14
The Proposal

The Eagle Scout Candidate must write a proposal
of his service project
The best way to determine if you have included
enough information in the proposal write up is
Is this proposal complete enough that another
Scout would be able to use it to do your project
from beginning to end exactly or better than you
would do it without your being present!

15
Use the Eagle Scout Workbook

This workbook and a Quick and Easy Guide to
the workbook is found on the Milton District Web
Site
www.miltonbsa.org
Advancement Tab then under Eagles Nest
There are many forms of the Eagle Scout
BookletUSE ONLY THE ONE ON THE MILTON WEB SITE!!

16
A BIG FIRST

Before you let a scout start the Eagle Scout
project write-up have him attend the Life to
Eagle Seminar
Same time and night as Eagle Board of Reviews
He will receive a certificate of attendance

17
THE WRITE UP
18
The Secret Revealed

The tendency of the scout is to do the
description first then write the present
conditions etc.
HAVE THEM WRITE THE STEP BY STEP
FIRST
Then when he does each section have him read the
step by step and then write the section. Read
the step by step and write description, material,
supplies, helpers, schedule etc.

The following will describe each of the sections
as they appear in the Eagle Scout project
Write-up in that specific order
Have your scouts stick to the order
Creativity on the write-up scheme does not get
extra credit.---JUST COMPLAINTS

20
GENERAL ISSUES

Number all pages including attachments
Put a header or footer on every page stating Joe
Scout Eagle Project
All attachments must be referenced to somewhere
in the text.
All attachments have a title and label
(attachment or appendix A or 1 etc)
Include a copy of your Life to Eagle Attendance
certificate

21
Cover page

Remember to write complete addresses including
city state and zip code
Unit No. Include unit with number
Troop 2000 not T2000 or 2000
Unit advancement committee persons name Address
Telephone No.
This is the person all correspondence with
Atlanta Council for Eagle Board of Reviews will
occur

22
Project Description

Describe the project you plan to do.
Key words here are brief description---dont care
about history or past
State WHAT NOT HOW you will do with a brief
explanation

23
What group will benefit from the project?

Benefitting Organization Telephone No
Name of religious institution, school or
community
Street Address City State Zip code
Basically who is your sponsor or
Who are you Helping?

24
My Project will be of benefit to the group
because

WhyBUT Briefly
Dont fill with Jibber Jabber!!
If necessary might want to include a brief
description of organization if needs explaining
For example working at your church is obvious but
saying working at the Drake house Few might know
what type of charity the Drake house is

25
The project concept was discussed with the
following representative of the group that will
benefit from the project.

This concept was discussed with my unit leader
on Date
Representatives Name Date of Meeting
Representatives Title Phone No.
This is the person who is signing your project
and will be agreeing that you completed your
project.
Saying Liaison or chairman really doesnt say
anything because it could be the organization or
the unitstate Church Scout Liaison, etc
THIS MUST BE FILLED OUT BEFORE SUBMITTING TO
DISTICT

26
Project Details
27
Present Condition

What is the present condition. Why is your
project necessary
PICTURES are worth a thousand words
Use pictures when ever possible and reference to
them
These pictures are the justification for the need
of your project

28
Plans / Drawings / Designs

This is architectural type drawings or schematics
or diagrams.
Not written step by step plans
Need to visualize what you want to accomplish and
how (if building a bench include schematics and
instructions---if taken from a book or internet
source needs to be referenced properly
Each Drawing/Diagram should have a Title and
Attachment Letter (B or 2 etc, Bench
Construction Diagram, B3 etc.) and be referenced
in this section
Include a diagram of what the finished
product/project should look like if appropriate.
Landscaping or benches this is possible,
collections or blood drives this is not possible.
Any zoning or legal writings, specific
specifications by community pertaining to your
project

The plans dont have to be your original design.
They can be from a book or web site etc.
Credit must be given to the author or it is
Plagiarism.
Quote the author, the source exactly as you would
for a report for school

If the plans are your original design
Make them neat!!!
State its your own design
USE A RULER, WRITE NEAT
A sloppy diagram or sloppy write up infers the
work on the project will also be sloppy

31
Materials

Materials are used and can not be reused e.g.
wood, nails, paint, stain concrete etc.

Be specific what exactly are you buying. Each
item should have the proper dimensions (Inches,
feet liquids- quart, gallons (shrubs) 5 gal or
10 gal, etc.
Screws or nails dont say 1 say 1 box of 8
screws or on materials list Instead state 8
Screws size (e.g.1.5) ____ box(es) of 100
Dont say plants but specifically what plants
(proper or common names)
Lumber specific wood size (2x6 etc) treated or
untreated pine, cedar etc
Cement or Sand. Dont say 5 bags instead state 5
20lb bags of Sand etc.
Paint or stainDont say 2 cans it is 2 one
gallon cans etc.

Material Provided By Needed Cost Cost
Sub total___________
(dont forget tax)
Provided by---where are these materials coming
from. Home Depot, a specialty store.
If you are donating an item put your or your
familys name and in parenthesis (donated) and
the cost of the donated itemAnother scout might
not get that item donated. Dont say donated by
me.

34
Supplies

The extras for example paper for diagramming,
pencils, car wash soap, paper clips, rope,
sandpaper, paper cups, trash bags, nylon strings
or spray paint for marking areas, buckets etc.
Can fall in here
If supplying bottled water instead of Cooler of
water for drinking.
Include items needed as part of fund raising.
Lunch

Provided By Needed Cost Cost
Sub total___________
(dont forget tax)
Same as Materials

36
Tools

What tools to you need, include all, mops brooms,
shovels, saws, paint brushes, files, sanders,
etc.
Safety goggles, work gloves can go here or under
supplies if you are supplying
First Aid kit
Cell Phone
Water Cooler for drinking

Tool Provided By Total Needed
Sub total_________
Total cost of project_______
(dont forget tax)
Include cost of donated items because some one
else might not be so lucky to get them donated
Dont need to price donated or borrowed
toolsassumed everyone can borrow tools except
special power tools that will need to be rented
like a jackhammer, chain saw, wood splitter,
cement mixer etc
Rented tools costs needs to be included here

38
Step-by-Step Instructions

This is the heart of the project

Very specific so
Anybody
can build it equal or better than you-- just by
reading your project proposal.

40
First Step

First step is usually fundraising
BUT Fund raising details belongs in the
Financial Plan Section!
Step 1 Fundraise for the project see details in
Financial Plan
is more than sufficient

41
Second Step

Procure materials, supplies and tools
How and who

42
Model Airplane Approach

When you build a model airplane are the
instructions one sheet a paper with a bunch of
steps
OR
Is there some instructions with a diagram
specific to those instructions and then some more
instructions with a diagram specific to those
instructions

43
Lets Build a Cello Rack
44
Which would be easier to follow
45
This
46

Assembly
Use diagrams 4 and 3.
Constructing the cello rack
Use the drawn instructions at the beginning of
the step-by-step instructions for where to drill
holes and put screws.
Gather materials.
Five 6x 12
Three 6x 72
One plywood 6x 72
Two 6x 36
Two small plywood sides
Place two (2) 6x 72 parallel to each other
Place one (1) 6x 12 in between on each side of
the two boards. Mark and drill holes using the
hand drill screw boards in place one side at a
time. Use the metal angle to keep the boards at
right angles. This should create a rectangle.
Measure and mark the places for the three
remaining 6x 12 boards to be placed. They
should be placed 15.5 apart. Mark, drill holes,
and screw.
Hold in place two (2) 6x 36 and mark and drill
holes on one side of each board. Hold the ends
of the two boards vertical to the ends of the
base structure already built. Check to be sure it
is level and screw together.
Hold in place the 6x 72 and mark and drill
holes on both ends. Hold behind and
perpendicular to the two 6x 36 boards, check to
make sure that the boards are at right angles
with a metal angle and screw into place.
Hold in place one (1) small plywood side and mark
and drill holes. Be careful not to line holes up
with any existing screws. Make sure the plywood
side is flush with the rack and screw in place.
Repeat step G for the other side.
Hold in place the plywood 6x 72 and mark and
drill holes on the straight side. Make sure that
the holes only line up with the 6x 72 board.
Hold the plywood in place and screw in place.

47
OR THIS
48

Cutting Wood
On the 48x 96 ply wood measure and cut five (4)
major sections using diagram 1
6x 96
6x 96
36x 36
36x 60
Put one (1) 6x 96 aside
On the other 6x 96 measure 72 and cut. Put
the 6x 72 aside and discard the 6x 24
On the 36x 36, measure and cut it into two (2)
18x 36 sections
Using diagram 4, measure 2 on the 18 side and
6 on the opposite 36 side. Using the chalk
line, connect the two measurements making a 34
long diagonal line and cut.
Repeat step D on the other 18x 36
On the 36x 60 using the chalk line divide it
diagonally and cut. This should create two (2)
36x 60x 70 right triangles.
Using diagram 5 and measure the triangle into
five sides. Look at diagram 1 for the positions
of each measurement. From the right angle
measure 30 and 54. From the 54 mark measure
2 across using the metal 90-degree angle. From
the 30 mark measure 6 across using the metal
90-degree angle. Using the chalk line, connect
the 2 and the 6 mark. Once all measurements
are checked with diagram 1 and 5, cut.
Repeat step G on the other triangle.
After all of these steps are completed there
should be a 6x 96 , 6x 72 , two cello
sides, and two bass sides.

Using diagram 2 measure and cut the 2x 6x 8ft
lumber.
Board 1 measure two (2) 36 sections and one (1)
24 section and cut.
Board 2 measure one (1) 72 section and cut.
Save the 24 section.
Board 3 measure one (1) 72 section and cut.
Save the 24 section.
Board 4 measure one (1) 72 section and cut.
Save the 24 section.
Board 5 measure five (5) 12 sections and one
(1) 24 section and cut. Discard extra board.
Board 6 measure one (1) 54 and cut. Discard
extra board.
Board 7 measure one (1) 54 and cut. Discard
extra board.
Boards 8, 9, 10 make no cuts.

Using diagram 3, on one side of the 6x 72
plywood, measure and cut.
From end point R measure 8.25
Using the metal angle, measure down 3, over 3,
and up 3. This should create a 3x 3 square.
From point R measure 25.75
Using the metal angle, measure down 3, over 3,
and up 3. This should create a 3x 3 square.
From point R measure 43.25
Using the metal angle, measure down 3, over 3,
and up 3. This should create a 3x 3 square.
From point R measure 60.75
Using the metal angle, measure down 3, over 3,
and up 3. This should create a 3x 3 square.
Cut all four (4) of the 3x 3 squares out.
Using diagram 3, on one side of the 6x 96
plywood, measure and cut.
From end point R measure 11.25
Using the metal angle, measure down 3, over 3,
and up 3. This should create a 3x 3 square.
From point R measure 34.75
Using the metal angle, measure down 3, over 3,
and up 3. This should create a 3x 3 square.
From point R measure 58.25
Using the metal angle, measure down 3, over 3,
and up 3. This should create a 3x 3 square.
From point R measure 81.75
Using the metal angle, measure down 3, over 3,
and up 3. This should create a 3x 3 square.

Assembly
Use diagrams 4 and 3.
Constructing the cello rack
Use the drawn instructions at the beginning of
the step-by-step instructions for where to drill
holes and put screws.
Gather materials.
Five 6x 12
Three 6x 72
One plywood 6x 72
Two 6x 36
Two small plywood sides
Place two (2) 6x 72 parallel to each other
Place one (1) 6x 12 in between on each side of
the two boards. Mark and drill holes using the
hand drill screw boards in place one side at a
time. Use the metal angle to keep the boards at
right angles. This should create a rectangle.
Measure and mark the places for the three
remaining 6x 12 boards to be placed. They
should be placed 15.5 apart. Mark, drill holes,
and screw.
Hold in place two (2) 6x 36 and mark and drill
holes on one side of each board. Hold the ends
of the two boards vertical to the ends of the
base structure already built. Check to be sure it
is level and screw together.
Hold in place the 6x 72 and mark and drill
holes on both ends. Hold behind and
perpendicular to the two 6x 36 boards, check to
make sure that the boards are at right angles
with a metal angle and screw into place.
Hold in place one (1) small plywood side and mark
and drill holes. Be careful not to line holes up
with any existing screws. Make sure the plywood
side is flush with the rack and screw in place.
Repeat step G for the other side.
Hold in place the plywood 6x 72 and mark and
drill holes on the straight side. Make sure that
the holes only line up with the 6x 72 board.
Hold the plywood in place and screw in place.

52
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54

Thus the advantage of detailed instructions with
diagrams

You have to convince the reviewer and ultimately
the district Advancement Chairman that you know
what you are doing.
They are not blindly going to trust that you know
what you are doing and will do a good job. They
want to see that you know what you are doing

56
Obvious pit falls

Include what it should look like when finished
Diagrams showing the location that objects will
be located at when finished
Finishing---sanding, painting, sealing
Anchoring or securing or cementing
Ensure anchored part is LEVEL and cures LEVEL
If power tools used make sure to CLEARLY state,
who measures the item, who marks the item and who
operates the power tool-in helper section

Dont Forget cleanup

58
Financial Plan

You have the total cost from materials, Supplies,
Tools---now how do you finance it.

59
First things first

Need to show on the proposal the finances
First part should be the following
Cost of materials/supplies/tools ________
Value of donated items (minus) ________
Amount needing to be fund raised______
(dont forget tax)
Its a good idea to have extra money for
unforeseen issues that will arise.

Dont forget many fund raising adventures have a
cost to them (materials, supplies and sometimes
tools) and that needs to be included in the
proposal cost statements

61
Next How will you secure funding
62

1) Ask the sponsoring organization or specific
businesses for funding
Make an appointment
Wear your uniform
Bring a letter specifically requesting what you
want of them (money list amount or specific item
donations)
A copy of your proposal for them to keep
Presentation material (poster display pictures
etc
A copy of the Unit (via Sponsoring Organization)
IRS 501 (c)3 form

2) Do a fund raiser
Examples Car Wash (when no draught)
Bowlathon, dinner, yard service, baby sitting
service, garage sale, sell candy bars, movie
night, Vacuum out, Concert, Bake sale, Crab Cake
Dinner, Troop Dinner
Skys the limit on imagination
You will need to show your profit Margin
NO RAFFLES, BINGO, Gambling Ponzi etc

3) You can solicit funds from the community, by
personnel requests either by a table at the
Church, School, Grocery Store etc
Door to door in the community
State how you will distribute flyers
(Remember USPS Laws about mailboxes)
Letter writing campaign
Has costs such as stamps and envelopes

If you write letters to send out requesting
donations, copies must be in your proposal,
referenced to in the text and placed in the
proposal as an attachment with a title and Label
(e.g. attachment L fund raising letter)

66
Giving Point

On line philanthropic Service
In July 2009, GivingPoint became a public charity
to help teens find and fuel their civic passion.
Works on a point system and the points become
donated dollars at the end of the project

67
HOW IT WORKS FOR TEENS FOUR EASY STEPS

Step 1 Teens create an account profile on
www.mygivingpoint.org
Step 2 Teens can begin to immediately earn
points if they
Learn about causes and take the service learning
quizzes post friend-raising and fundraising
projects to help their causes track volunteer
hours blog and upload pictures about community
service experiences invite other teens to join
GivingPoint
Step 3 Teens can request a grant to support a
cause
Step 4 Teens can view/download their civic
transcript and realize their full community impact

68
For every 500 points you earn, you can apply for
micro-grants for your favored nonprofits.

Take the Grant money and either pay back a loan
to yourself via your unit OR Start a Eagle
Fund at your sponsor Organization
69
WHAT TEENS CAN DO TO EARN POINTS

Based On calendar year
Time 5 points per hour, up to 5000 points
per year
Talent 10 per hour, up to 5000 points per year
Treasure 1 point per every 5 dollars fundraised
through GivingPoint, up
to 1000 points per
year
Quiz 10 points per quiz (only awarded
once per quiz)
Profile 10 points for completing your
profile (picture, certain number
of fields)
Blog Entry 5 points per entry (min 50 words),
up to 100 points per
year
Project 25 points per project once
approved, up to 250 points per
year
Inviting Friends 5 points for every friend
that join, 250 points per
year
Affiliating
Non-Profits 5 points for affiliating with
a Non-profit, up to 20 points
per
year

70
You must show where your funding is coming from

If it is one source then state that source. If
this source has nothing to do with the project
then an explanation as to why they are donating
is required
If it is from multiple sources then a ledger or
statement of donations needs to be included IN
THE PROPOSAL
NOTE The Ledger must be FILLED OUT COMPLETELY
and included in the final report.

71
Ledger
72

Who keeps the ledger?
Rather than I do---
Project treasurer best person

73
Checks

Who do checks get made out to
Eagle Scout
Eagle Scout Family
Unit
Sponsor of Unit.
Separate Fund

Dont forget to use the users of the project as a
source of contribution letters rather than
hitting up the troop or your neighbors
Fixing a playschool playground the parents whose
children are a better source of revenue than your
troop or neighbors who dont care about this
particular Pre-School

75
Receipts

Many donor would like a receipt for taxes.
Include a copy as an attachment with proposal

76
Who cant donate

Funds from illegal activities, including gambling
or BINGO
Funds from alcohol, smoking or drugs
Organizations that run against the principles of
scouting are not good sources, e.g. Loveshack

77
Family Donations

It was decided by the Milton District
Advancement Committee that Scouts and their
families (any relation from parent to 53rd
removed cousin)
May contribute up to 25 of the total gross cost
of the project.

Baby sitting or lawn service other earned money
by the eagle scout candidate can only be used in
the family 25 limit rule
However if the scout creates a service that uses
other workers (Lawn service or babysitting
service) where the money earned goes toward an
eagle project rather than paying the workers any
of this money may be used no limit.

It is acceptable for you or your family to pay
for snacks, lunch or refreshments or bottled
water, under the scout is courteous rule, in
addition to the 25 rule

80
What is plan B

What do you do if your fundraising idea is not
good enough to fund the project.
Do you have another idea or do you keep doing
this fund raiser until you have enough

81
Overage

What do you do with excess monies?
Usually you give it to the sponsor you are
helping.
If it is another organization explain why? Why
the organization you are helping is not good
enough for the extra money
Make sure sources of income know that extra
money goes to a different place than the project
recipient.

82
Schedule

How much time will you need to complete this
project?
Dont just say 104 hours or 3 days
Need to know how many hours per day and how many
days

83
Man-Hours

One of the determinants of whether the project
is of large enough scope is by looking at man
hours.
The reviewer will look at how much time the
project took as well as the number of helpers
required.
We calculate man hours the scouts dont.

84
Pitfalls

Fundraising takes time
How much time is spent on the actual fundraiser
and how much time must elapse before going onto
the next step
Example if you are doing a letter writing
campaign how many weeks do you allow for the
return envelopes

85
Choice one

Fundraising Day 1 9am to noon
Wait two weeks and then
Pre Work Day 1 6pm to 8pm purchasing materials at
Lowes
Work Day 1 9am to noon
Measure, cut and sort wood into kits
Work Day two 830am to 500pm with 30 minute
lunch break build all 6 benches
Work Day 2 830am to 500pm with 30 minute
lunch break transport and install benches
If needed Work Day 3 830am to 500pm with 30
minute lunch break

86
Choice Two

Fundraising Day 1 9am to noon
Wait two weeks
Pre Work Day 1 6pm to 8pm purchase supplies
Work Day one 800 am to 900 am Quartermasters
prepare work site
900am to 915am Orient the crews
915am to noon Scouts measure wood, adults cut
wood, quartermasters sort wood into kits

Work day 2
800am to 900 am Quartermaters prepare work site
900 to 915 Orient Crew Leaders
915 to noon assemble benches
Noon to 1230 Lunch
1230 to 400pm finish benches
400-500 Cleanup

Work Day Three
800am 830 am Quartermaster load up truck and
deliver benches and tools to work site
900- 930 am Quartermasters unload truck and set
up work site
930 am to 945 am Orient team leaders
1000 to 1200 Cement Benches in place
1200-1230 Lunch
1230-430 Finish cementing benches
430-530 Clean up

Work Day Four (if needed)
8am to 5pm or finish
Finish any part not completed in previous work
days

90
I dont want or need an hourly clock report

800-900 set up
900-930 orient team leaders
930-1000 build base of benches 1-3
1000-1100 build seats of benches 1-3
1100-1200 build backs of benches 1-3
1200- 1230 Lunch
1230-130 build base of benches 4-6
130-230 build seats of benches 4-6
230-330 build backs of benches 4-6
330-430 Stain all 6 benches
430-530 Clean up

91
It is better to be ahead of schedule than to
explain why you were behind on schedule

Remember to include extra days if necessary to
finish the project. If you think you will need
only 1 day of fundraising and 2 work days
schedule for 2 fund raising days and 3 work days.
This way if you need the extra time you are not
behind on the schedule and then need to explain
it as a variance to your project (end of project
descriptions).
Also this allows for inclimate weather.

92
Written/Printed Information

List each Attachment by Letter and Title
This is the table of contents of the attachments
A Before Photos
B1 Project Site Plan
B2 Bench Construction Drawing
Etc. Dont forget Sign-in, Sign-out Sheet For
Record Keeping, fund raising flyers, maps,
Letters soliciting funds, articles advertising in
newspaper etc.

93
Helpers / Workers

Who are you leading,
How are you getting these volunteers and How are
you leading them
How are you keeping track of them

94
1) State your source of volunteers

Any one can help you!
Can be but not exclusive to Scouts
Neighbors
Family
Church members
Friends
Male or Female
Youth and Adults

95
2) How are you soliciting for volunteers

Announcement at troop meeting
Volunteer sign up sheet (sample as attachment)
Flyer (sample as attachment)
Email (sample as attachment)
Announcement at school
Poster at church (sample as attachment)
Facebook (sample as an attachment)

96
How are you organizing or leadingHow are you
showing leadership

List teams and their functions
Who leads these teams
For example the team leader of fundraising crew
might be the project treasurer
Or leader of the Quartermaster crew might be the
Quartermaster

97
Numbers

How many Youth will you require
Per crew
Per day
Per Project
How many Adults will you require
Per crew
Per day
Per Project

98
Example

The following crews will be used for the project
Fundraising Crew Lead by the Treasurer
Will consist of 4 youth and two adults
This crew will man a table outside the church
during Sunday services with a poster display of
the project. They will accept all donations and
answer questions about the project
All donations greater than 20.00 will be logged
on the ledger sheet by the Treasurer
The Treasurer will turn all money in to the Troop
Treasurer

Quartermaster Patrol
Will consist of 4 youth and 2 adults
Will be lead by the quartermaster and their
responsibilities will be to purchase all
materials, Supplies and tools
Make sure all donated supplies are at the work
site
Make sure all borrowed tools are at the work site
The work site is set up and ready for the work
crews prior to their arrival
Sort the materials into kits for the work crews
Make sure all borrowed tools are returned to
their owner in equal or better shape than they
were borrowed
Help in transporting materials to works sites

100
NOTE

Almost every project needs a QUARTERMASTER!

101

Measuring patrol
Will consist of 4 youth
Will measure wood and make marks for
cutting/drilling patrol
Cutting/drilling patrol
Will consist of 2 adults
Will cut and drill wood based on measurements
from measuring patrol

102

Assembly patrols2 patrols
Will consist of 4 youth per patrol with an
assigned crew leader
Will assemble benches
(each patrol will assemble 3 of 6 benches)
Securing patrol 2 patrols
3 youth per patrol with one of the youth being
an older scout
Will dig the holes and cement the benches in
place

103

So how may youth and adult will you need each day
and total for the project?

104
Tracking Volunteers

How will you keep track of the time people
volunteer for your project
Log sheet for volunteers with sign in and sign
out time Include as an attachment
This attachment (handwritten filled in) MUST be
in the final writeup

105
Adult Supervision

Minimum of two adults AT ALL TIMES
At least ONE of the adults MUST be Youth
Protection Trained.

106
Adult Leaders?

You do not have to have adult leaders.
In fact if you state you will have adult leaders
and one of them can not attend the project
because of work or illness you need to find
another leader or you must explain a variance in
the final write up. With that in mind state two
adults and if you happen to get leaders to
volunteer all the better for you.

107
Named Ones

If you name a specific individual will attend
then that person needs to attend. If they can
not due to illness or work you either have to
postpone your project or do the project but the
project now has a variance that needs to be
explained in the final write-up

108
KEEP IT SIMPLE!

Just state
There will always be at least two adults present
at all times during the project
At least one of these adults will be BSA Youth
Protection Trained

109
Work Site

List all sites the project will take place at
Work houses, project sites, fund raising sites

110
Properly list the Places

Work site 1
Kopel Residence (not my house)
5315 Skidaway Drive Alpharetta GA 30022
Make reference to map(s)
Work Site 2
ETC.

111
Key

Do not use specific written directions from a
specific place.
Think of it this way
If some one from National BSA was coming to see
this project will these maps be enough (with a
general Atlanta area map) to find the site.

112

CAN YOU FIND THE WORK PLACE?

113
Aerials dont work well for worksite Location
114
This one?

Too Much Zoom

115
This one?

Not zoomed enough

116
This works well
117

Remember map of site or campus showing where the
project is taking place on that site or campus

118
Aerials work great for at the worksite
WATER SOURCE
SAW YARD
WORK SITE
119
Transportation

Best way to state it---and you may plagiarize
this line
For all helpers under the age of eighteen,
transportation to and from the work sites will be
the responsibility of the Scouts, or helpers
(if not a scout) parent or guardian or as
arranged by his/her parent or guardian.
All volunteers over the age of 18 will be
responsible for their own transportation

120
Material Transport

How are materials or project parts going to be
transported to the work sites
Truck, Suburban, Mini Van, 20 cars, Trailer
etc
Sherpas and pack mules are acceptable

121
Tour Permit

Is required anytime car pooling is utilized in
any form
Since Tour Permits are on line leave a page blank
for tour permit
Expectation is approved tour permit in final
writeup

122
Safety

EVERY PROJECT REQUIRES
First aid kit
Cell Phone
Knowledge of where the closest hospital is in the
event of an emergencyState the name of this
Hospitalreference to attachment
Might not use tools that maim but there is a
risk of heart attacks, objects in the eye or
stupid Boy Tricks like throwing rocks and hitting
another person

123
Map from Worksite to Hospital

Emory Johns Creek Hospital 770-454-20066325
West Johns Crossing, Duluth, GA 30097

124
Directions to Hospital

Emory Johns Creek Hospital 770-454-20066325
West Johns Crossing, Duluth, GA 30097
Directions
1Start out going SOUTHEAST on SKIDAWAY DR toward
SKIDAWAY CT.0.3 miles
2Turn LEFT onto STATE BRIDGE RD.1.1 miles
3Turn LEFT onto MEDLOCK BRIDGE RD / GA-141 N /
PEACHTREE PKWY.3.5 miles
4Turn SLIGHT LEFT onto W JOHNS XING.0.3 miles
5Turn LEFT.lt0.1 miles 6End at Emory Johns Creek
Hospital 6325 West Johns Crossing, Duluth, GA
30097, US

125
Power Tools

Only Scouts over the age of 16 or Adults may
operate power tools.
Power tools are defined as tools that can maim,
e.g. electric (plug in or battery) saws, drills,
chain saws, bobcats, augers etc Battery operated
Electric Screw drivers or sanders are acceptable
for any scout to use.
Only Adults may operate
log splitters or chain saws Nail guns
All operators of power tools MUST wear eye
protection /- gloves whether it is battery
operated or plug in.
If you are cutting wood Basic Totin Chit rules
applyYou need a saw yard or safe saw area that
is roped off or limited access room, only sawer
and helper inside.

126
Goggles, Masks and Gloves Are masks needed?

Power tools masks optional unless power sprayer
Sanding /- mask
Spraying sealant, Painting mask when spraying or
spray painting
Is special equipment necessary for protection
(rubber or neoprene gloves when chemicals (weed
Killer) are used? Be aware of hazards, and how to
deal with them. For example, if the chemicals are
deemed hazardous, only adults should use them to
spray weeds, etc. and the adults should wear
breathing protection, skin protection, etc.

127
Other Safety Issues

If Special Equipment is used a lecture in safe
use of the equipment is necessary
Are the scouts going door to door collecting
items---BUDDY System used
Any other safety features required
Car wash or Vacuum outorange vests for traffic
controlone way routing of traffic

128
OTHER

A Tour permit will be required
If the activity is deemed to have a degree of
danger to it (e.g. canoeing to the site, SCUBA
Diving, other water related events, rock climbing
to get to site, Bulldozers used etc.) as
determined by the District Advancement Chairman
Car pooling is used

129
(No Transcript)
130
Signature Page

THIS NEEDS TO BE SIGNED BEFORE SUBMITTED TO
DISTRICT
You need to send a copy of the signatures with
your proposal submission
OR
The Eagle Advisor states in the Email
transmission that the signatures have been
obtained and are on file.

131

Approval Signatures for Project Plan
Project plans were reviewed and approved by
____________________________ ___________
Religious institution, school, Date
or community representative
____________________ __________
Scoutmaster/Coach/Advisor Date
_____________________
__________
Unit Committee member Date
______________________ ____________
Council or district advancement
Date
committee member

132
Attachments
133
Ledger for funds Attachment -1
134
Make sure the rows and columns are large enough
to support the data
135
Receipt Attachment 2

Donation Receipt Date Thank you for your tax
deductable (IRS 501 (c) 3 donation in the amount
of _________________for Joe Scouts Eagle
Project to supply Christmas Stockings to the
children supported by the Childrens Restoration
Network.

136
IRS Form 501 (c) Attachment 3
137
Volunteer sign up sheetAttachment - 4
138
Volunteer Hours Attachment- 5
139
Letter for DonationsAttachment 6

Attachment D Letter for money donations
Dear First Last Name,
I hope your year is going great. I have been
extremely busy preparing my Eagle project. To
achieve the rank of Eagle Scout, which is the
highest rank in Boy Scouts, you must earn
twenty-one or more merit badges, along with other
difficult and challenging achievements. Although
these achievements are very important for the
rank of Eagle Scout, the dominant and most
important qualification is to carry out a project
worthy enough to be considered an Eagle project.
My project will consist of building three high
quality benches for my school, Providence
Christian Academy. They would be placed on the
walkway next to the Green an area between the
High School and Elementary buildings, and would
serve a practical purpose for students and staff.
Also they would serve to add curb appeal for the
school. The benches will be made from wrought
iron, and the brick planters will act as legs.
Part of the Eagle project is raising enough
money to build your project. The money raised
will be used for the following materials brick,
sand, block, mortar, rebar, and concrete, along
with the custom built wrought iron benches. Money
will also be needed to pay for the masons who
will assist me in the building of the benches. If
you would like to help me accomplish my Eagle
Scout project and reach the highly distinguished
rank of Eagle, you may donate money at this time.
Any donation would be much appreciated. Checks
can be made payable to Troop 143 Joe Scout
Eagle Project, and they are tax deductible. I
hope you will be pleased with the outcome of my
Eagle project, and I thank you for the part your
family plays in my Eagle Scout project.
Sincerely,
Joe Scout Eagle Scout Candidate Troop 1

140
Flyer to Solicit VolunteerAttachment 7

Help Needed!!!

My name is Joe Scout I am currently a life scout
working on my eagle project. My project is to
replace old benches in Azalea Park located in
Roswell with new benches that I need help
building. I can use all the help that I can get
so if you can please stop by to help me out that
would be much appreciated. Dates X, XX- X,
XX Who anyone that can help What help me with
building benches for my eagle project Where at
azalea park located in Roswell When this coming
weekend If you have any questions about what
time to come and how to get to the park please
contact me at 404-840-6711
141
Next Step

Unit Eagle Advisor reviews the proposal and when
he feels it meets all the criteria just mentions,
he forwards it to the District Advancement
Chairman for approval

142
The Review Process

The District Advancement Chairman will forward
the proposal (usually electronically) to two
members of the District Advancement Committee
(Eagle Advisors or volunteers from the units of
the District.

143

The two other District Advancement Committee
members will send their review/opinion to the
District Advancement Chairman
The District Advancement Chairman will send a
summary review (the Chairmans plus other two
reviewers) to the Eagle Advisor of the Scout
submitting the proposal

144
NOTE

A scout MAY NOT START his project until it has
been approved by the District Advancement
Chairman

145
The Verdict

The Project is either
1) Sent back for corrections to be resubmitted
again when the flaws are corrected
OR
2) Approved
To speed scouts along we have two forms of
approval

146
After Review

Usually with rejection or approval changes that
are required are listed in the review
These are not suggestions but what is required
for a District Signature
The Eagle advisor should review the Review and
compare it to the amended proposal

147

DO NOT SEND THE NEXT EDITION OF THE PROPOSAL
UNTIL YOU HAVE REVIEWED IT AND CHECKED IT OFF
AGAINST THE DISTRICTS REVIEW
YOUR SENDING IT, IS GIVING ME YOUR WORD ALL IS
COMPLETE AS REQUIRED!

148
30 Day Conditional Approval

This means the project is sound and will be
approved with some corrections.
Usually this is granted electronically and the
scout will need to obtain the District
Advancement Chairmans signature
There also might be minor corrections the scout
will need to address before signature is given.

149

Since the project is sound we allow the scout to
start fundraising and purchasing materials
however he MAY NOT START the actual physical part
of the project until
The District Advancement Chairmans Signature is
obtained

150

Conditional approval is only good for 30 days.
After that all work on the project must cease
(including fundraising until the proposal is
signed.

151
Approved

Once the District Advancement Chairmans
signature is obtained the project may proceed as
described by the scout

152
Final Write-Up
153
Carrying Out the Project

Hours I Spent Working on the Project
Keep a notebook in your pocket---log every call,
every letter, every second you spend on the
project---the time will add up
Keep a Log or sign up sheet for volunteers
Use the one you used in the proposal

154

Include completed Volunteers time sheet (sign in
sign out sheet)The one you used in the proposal.
Include a log sheet of your time spent on the
project.
Your time begins when the project is accepted
any work after that counts toward the project
total hours

155
Fill out the numbers

Hours I spent Planning the project
Carrying out the project
Total hours I spent working on the Project
Hours Spent by Scouts, Venturers, or Other
Individuals
Working on the Project
Total number of hours peers worked on the project
Grand total hours spent by me and other youth on
the project.
Total hours spent by Adults to complete the
project

156
Materials Required to Complete the Project

Can state same as what was planned however the
following materials needed to be added--- Include
specifics on what was added and the extra cost.
Or
Can submit a whole new list with prices

157
Financial

List all donations, Who donated and What amount
they donated.
Have the completed financial ledger sheet
Use the ledger sheet you had in the proposal
What did you do with any excess funds?

158

ALL MONIES MUST BE ACCOUNTED FOR
WITH A ZERO BALLANCE

159
Changes

This is a most important section and the
one that is most heavily reviewed
List all changes from the plan including extra
materials and how extra cost was covered
Include changes in planned schedule and how it
was worked out
Any other road blocks---what did you do to
handle the situation?

160

The signed proposal is a contract the scout made
with the sponsor organization and with Scouting.
ANY deviation to this contract MUST be explained
as to what the deviation was, why it was
necessary and what was done because of this
deviation.
ANY deviation no matter how small or large must
be explained

161
After Photographs

EXTREMELY IMPORTANT
Cant judge the project unless can visualize
what was accomplished
Dont put incriminating pictures in (e.g.
violations of the safety precautions

162
Approvals for Completed Project

Start Date of Project ____ Completion date of
Project ____
This project was started and has been completed
since I received the
Life Scout rank, and is respectfully submitted
for consideration
__________________________ ________________
Applicants Signature Date
The project was planned, developed, and carried
out by the candidate
___________________________ _________________
Signature of Scoutmaster/Coach/Advisor Date
___________________________
_________________
Signature of representative of Date
religious institution, school, or community

163

NOTE
Project must be completed by 18th birthday
BUT
Signatures may be obtained after 18th Birthday

164
Statement of Ambitions and Life Purpose

You DO NOT need to fill this out when you are
submitting your project for District Approval.
Only need this when you finish your project and
are submitting for your Board of Review.

165
Letters of Recommendation

Do not need while working on Eagle Project
Do not need them when submitting an Application
to Council for a Board of Review
MUST HAVE ALL RECOMMENDATION BY BOARD OF REVIEW
NIGHT No exceptions
Note the word LETTERS is missing from this
statement

166
Rules for Letters of Recommendation

The scout is only to name and deliver to the
individual a request for a letter of
Recommendation
After that he is not to have any contact with the
individual, regarding the letters of Rec
The Eagle Advisor is responsible for follow up
nagging etc for the letters

167
Problem Solving Letters of Rec

The Eagle Advisor may call the references and
hound, nag etc for a written copy of the letter.
Emails are acceptable
The Eagle Advisor may speak to the reference on
the telephone and then give a summary to the
Board of Review.
Conference Call prior to the scout entering the
BOR
Hard copy of the recommendation is not required

168
Board of Review Rules

A scout may sit for a Board of Review after his
18th Birthday so long as all of the requirements
have been met prior to him becoming 18

169
Requirements

All Merit Badges completed
Leadership completed
Leadership Project completed (signature can occur
after 18th birthday)
Scoutmaster Conference

170
Signatures

Again the
Applicants Signature
Scoutmasters Signature
Committee Chairmans Signature
Can be obtained after the 18th Birthday

171

A Scout must sit for the Board of review no
longer than 90 days after his 18th Birthday
If it is greater than 90 days he must petition
the Council Advancement Chairman and explain the
delay

172

If it is past 6 months the scout must petition
National BSA and explain the delay. National
will then decide whether the scout may sit for a
Board of Review.