PreProposal Conference

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Pre-Proposal Conference

• MOHAWK-ERIE MULTIMODAL
• TRANSPORTATION CORRIDOR STUDY
• SERVICES FOR NYSDOT
• CONTRACT C015693

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Pre-Proposal Conference

• Tuesday January 15, 2008
• Conference Room A, 1st Floor
• NYSDOT's Headquarters
• 50 Wolf Road, Albany, NY
• 1000 AM EST to 1200 Noon

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MEMTC Study RFP

• Agenda
• Introductions
• Robert Ancar, Policy and Planning Div (Proj Mgr)
• Ken Carlson, Policy and Planning Division
• Al Hasenkopf, Contract Management
• Around the Room
• Project Overview
• General Contractual Items
• Scope of Services
• Proposal Format and Evaluations
• Administrative Items
• Questions and Answers

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Project Overview - Purpose

• Select a qualified Consultant (or team of
  Consultants) to provide professional
  transportation and economic planning and market
  analysis to assist the New York State Department
  of Transportation to study transportation along
  the major East-West corridor in the state.
• Formulate a strategic plan of broad,
  programmatic, and policy solutions to address
  transportation infrastructure and/or operational
  improvements needed to accommodate projected
  demand in the corridor and to formulate a
  Mohawk-Erie corridor long-term vision that
  optimally supports existing and projected
  transportation needs and economic development
  opportunities in the corridor .
• A long-range vision will be established thats
  consistent with the New York State Department of
  Transportations five Priority Result Areas
  (PRAs) Mobility and Reliability, Environmental
  Sustainability, Safety, Economic Competitiveness,
  and Security .
• The strategic plan of transportation
  improvements, program and policy solutions, and
  long-term vision will also be consistent with
  guiding principles delineated in Transportation
  Strategies for a New Age New Yorks
  Transportation Plan for 2030

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Project Overview Background

• Major east-west transportation network route
• Links 4 international trade gateways Toronto,
  Montreal, NYC, Boston
• Major trade and freight corridor linking national
  and international markets in Cleveland, Detroit,
  Chicago, and points on the West Coast
• Significant intercity and commuter travel route
  serving and connecting the major urban areas of
  Niagara Falls, Buffalo, Rochester, Syracuse,
  Utica-Rome, and Albany, New York by highway,
  rail, and air

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Project Overview Background

• Erie Canal emerging as a major tourism
  destination
• Experiencing economic renaissance with growth of
  emerging centers
• Accommodates long-standing agriculture, forestry,
  and food processing industries
• Economic growth generators are expected to strain
  elements of the existing transportation
  infrastructure

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Project Overview Goals

• Identify a consensus, transportation vision, and
  set of multi- and intermodal transportation
  policies, strategies, and actions needed to
  accommodate the expected increases in demand and
  support the Mohawk-Erie corridors economic
  vitality over the next 25 years.
• Identify ways the Mohawk-Erie corridors economic
  centers can be better connected with regional,
  national, and international trade centers.
• Accomplish this by focusing on the needs of
  freight movers and shippers, intercity travelers
  (ie, to and from New York City, Toronto, Boston,
  Chicago, etc), commuters, and tourists.
• Using a prescribed, layered, iterative study
  process to clearly define, analyze, and evaluate
  all issues

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Project Overview Objectives

• Identify and engage stakeholders and the public
  in producing a shared multimodal vision that can
  be used to guide future development of the
  multimodal, multi-jurisdictional transportation
  system in the Mohawk-Erie corridor.
• Identify relevant transportation issues and
  transportation linked improvement alternatives
  and actions needed to accommodate existing and
  projected transportation demand in the
  Mohawk-Erie transportation corridor with an
  emphasis on existing system optimization and
  integration.
• Identify relevant transportation issues and
  transportation linked improvement alternatives
  and actions needed to capitalize on existing and
  emerging economic development opportunities
• Coordinate and integrate the needs, resources,
  strategies, and actions that involve multiple
  transportation modes, operators, user groups,
  stakeholders, and the public to produce an
  integrated plan of actions and policy
  recommendations

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General Contractual Items

• Contract Type Non-Architecture/Non-Engineering
  contract
• Preferred Payment Method Lump sum milestone
  deliverables
• DBE Participation Goal 18 percent of the labor
  portion of the project budget. Up to 5 bonus
  points are available to be awarded over and above
  Technical and Cost considerations (100 points)
• Contract Term
• 18 month study
• 24 month base term
• Two optional 12-month extensions
• Optional year salary highest of 3 or PPI

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Scope of Services Management

• Steering Committee NYSDOT, NYSTA, Empire State
  Development Corporation (ESDC), and other
  transportation authorities and agencies to be
  determined by NYSDOT and the NYSTA
• Project Advisory Committee Representatives of
  advocacy and major stakeholder groups
• Corridor Approach Be familiar with and to
  comply with all policies, standards, and
  procedures of New York States corridor approach
• States five Priority Result Areas (PRAs)
  Mobility and Reliability, Environmental
  Conditions, Safety, Economic Competitiveness, and
  Security
• Consistency Consistent with specified
  documents, planning efforts, and issues
• Vision Statement
• 18 Months

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Scope of Services Tasks

• Task 1. Public Outreach, Participation, Vision
  Formulation
• Task 2. Data Collection, Methodology Formulation
  Transportation linked Alternatives Assessment
• Performance Measurement
• Intercity Travel Demand Market Analysis
• Task 3. Economic Impact Assessment, Preliminary
  Alternatives Identification, and Financial
  Analysis
• Task 4. Transportation Alternatives
  Identification Analysis
• Task 5. Integrated Plan of Actions to Realize
  Corridor Vision

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Proposal Form Contents

• Part I Technical Proposal Instructions
• Title Page
• Table of Contents
• Executive Summary
• Narrative Description
• Scope of Services

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(No Transcript)
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Proposal Form Contents

• Scope of Services Address
• Project Purpose Objecives
• Vision, including recommended items (RFP pages
  3-4, 7-8)
• Study Area
• Accomplishing the 5 Tasks with Deliverables
• Schedule Adherence

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Proposal Form Contents

• Approach Demonstrate an understanding the scope
  of the study and its objectives
• Organization Present your team, key personnel,
  and how to manage the study
• Experience Provide Experience of firm with
  resumes, project attestations and references

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Cost Contract Submittal- Part II

• Two Sections
• A Cost Proposal Section, which sets forth the
  proposed lump sum costs supported by task-level,
  title-specific details (rates) and direct
  non-salary expenses
• Cost Proposal Instructions and Spreadsheets
• included in Attachment 1 and 1-A/1-B
• The Contract Section - Acceptance of Terms and
  Conditions, RFP Mod acknowledgements, etc.,
• plus DBE Participation Information

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Cost Contract Submittal- Part II

• ADMINISTRATIVE ITEMS
• Complete Attachment 3 - Consultant Information
  Cert Form (RFP Page 64-65)
• -gt Indicate acceptance of Terms and Conditions
• Acknowledgment of any RFP Modifications
• Procurement Lobbying (PLL) Submit forms with
  your proposal is mandatory is mandatory
  https//www.nysdot.gov/portal/page/portal/main/bus
  iness-center/consultants/forms-publications-and-in
  structions
• All contacts go to the designated NYSDOT Contact
  Person

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Evaluation Criteria Technical

• Point Scored 65 points
• Experience Criteria
• Quality, extent and relevance of current and
  prior experience of the firm.
• Quality, extent and relevance of experience,
  education and training of key personnel,
  including demonstrated experience in the areas of
  transportation planning, data collection and
  analysis, market analysis, economic planning and
  program planning.
• Demonstrated ability to manage, coordinate and
  successfully deliver multi-disciplinary,
  multi-modal, complex projects including statewide
  plans, corridor plans or plans similar in nature.
• Demonstrated ability to manage diverse and
  sometimes conflicting stakeholders and interested
  parties.
• Demonstrated ability to manage technical tasks
  involving multiple stakeholders.

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Evaluation Criteria Technical

• Quality of Proposal
• Degree to which proposal reflects understanding
  and comprehension of project scope and
  objectives.
• Quality of proposers resources relative to the
  needs of the project .
• Approach, Scope of Services and Schedule
• Quality of approach and scope of services for
  accomplishing project objectives initiative and
  creativity of proposer.
• Completeness and reasonableness of schedule

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Evaluation Criteria Technical

• Organization and Staffing
• Quality of project organization reasonableness
  of staff/task allocations for each task and total
  effort and availability of key personnel.
• Quality of plan for phasing key personnel into
  project.
• Extent, quality of interaction with key
  participants Organization and Staffing
• General Criteria
• Understanding of general issues impacting project
  
• Technical Evaluation Committee
• Technical proposal with the highest score will
  receive a perfected score of 65 points. Other
  technically acceptable offers with lower scores
  will receive proportionately lower technical
  scores

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Evaluation Criteria Technical

• Technical Interviews (Orals 10 Points)
• For Technically-acceptable proposals susceptible
  for best-value contract award
• Evaluation Criteria
• Ability of team to demonstrate their experience
  and that the proposed approach, scope and
  schedule are reasonable and optimal.
• Additional insights into proposals.
• Ability to address the committees questions and
  concerns
• Consultants team chemistry and coordination
• Technical Evaluation Committee
• The Consultant with the highest Technical
  Interview score will receive a perfected score of
  10 points. Other participants will receive
  proportionately lower pricing scores

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Evaluation Criteria Cost Part II

• Point scored 25 Points
• 25 percent of the total score for a proposal
• Cost score determined by comparing the total lump
  sum prices of the technically acceptable
  proposals as submitted using Attachment 1
• Evaluated by Contract Analyst from NYSDOT OCM
• The proposal with the lowest total price will
  receive a perfected score of 25 points. Other
  technically acceptable offers with higher-priced
  cost proposals will receive proportionately lower
  pricing scores

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Evaluation Criteria DBE

• Up to 5 bonus points available
• DBE participation in NYSDOT awards encouraged
• Federal funds - federal DBE program used
• DBE participation is evaluated by NYSDOT Contract
  Analyst separately after completion of the
  best-value evaluation
• Proposals susceptible to contract award -
  evaluate DBE participation plans - determine
  award of bonus points
• Award of DBE bonus points capped at 18 percent
  participation by certified sub consultants
• Higher levels of DBE participation allowed but
  not scored
• Proposed DBE participation lower than 18 percent
  receive fewer bonus points using a sliding scale
• Proposals with no DBE participation receives no
  bonus pts
• No set DBE minimum participation level

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Administrative Specifications

• Proposal submission
• 8 copies of Part I Technical Management
  Proposal
• 3 copies of Part II Cost Contract Proposal
• Signature by authorized individual
• Required 180-day firm offer (minimum)
• States Rights
• Vendor Responsibility
• Contractor Tax Certification
• Inquiries and Information

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Solicitation Schedule

• RFP Release Date December 27, 2007
• Pre-Proposal Conference January 15, 2008
• Question Deadline January 29, 2008
• Proposals Due February 8, 2008
• Proposal Evaluation Mid-February, 2008
• Consultant Designation Early April, 2008
• Contract Negotiations One Month
• Contract Award 46 weeks after
  negotiations complete

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QUESTIONS AND ANSWERS

Robert Ancar, Policy and Planning Division
(Project Manager) Ken Carlson, Policy and
Planning Division Al Hasenkopf, Office of
Contract Management
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CONTACT PERSON

• Mr. Al Hasenkopf
• NYSDOT Office of Contract Management
• [phone]
• E-mail at ahasenkopf_at_dot.state.ny.us
• The last date to submit questions for this
  solicitation is Tuesday, January 29, 2008
• Responses to all questions of a substantive
  nature, as well as copies of the questions, will
  be given to all consultant contractors being
  solicited.

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PROPOSALS DUE February 8, 2008

• THANK YOU !!